Create and validate journals and journal lines

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Use journal forms to create and validate journals and journal lines. You can then post the lines in the Journal voucher form or in the Journal form.

  1. Open the journal in which to create journal lines.

    For example, open the general journal. (Click General ledger > Journals > General journal.)

  2. Click New to create a line.

  3. Select a journal name in the Name field.

  4. Enter information in other fields as appropriate. Default field information from the Journal names form is displayed.

  5. Click Lines to open the Journal voucher form. Some of the fields might display default values from the Journal form.


    If budget control is turned on and the appropriate source documents and journals are enabled for budget control, the Journal voucher form can display a budget check icon. A red X indicates that the budget check failed, a yellow triangle indicates that the budget check passed with warnings, and a green check mark indicates that the budget check passed. Budget check results can be affected by project budget control settings, over budget permissions, and other budget control parameters and settings. For more information, see About budget control.

  6. In the first line on the Overview tab, enter values in the relevant fields, such as the following fields. The fields that are available vary, depending on which journal you are using.

    • Account type

    • Account

    • Description

    • Debit or Credit, as appropriate

    • Offset account type

    • Offset account (You can use two or more lines to specify more than one offset account for the same voucher)

  7. Click New to create another line, and then enter information about the next voucher.

  8. After you enter all the lines, click Validate, and select to validate that all the lines or the selected lines are ready for posting. For example, in the general journal Journal voucher form, you can select Validate the general journal or Validates the current voucher.

    You can also validate all the lines in the journal in the Journal form.

See also

Approve a journal

Post and print a journal or journal lines

Journal names setup (form)

About migrating project data from other ERP systems

Migrating project data from other ERP systems

Create a project beginning balance