Reverse a transaction

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

The transaction reversal process reverses the original transaction and all related transactions that were created when the original transaction was posted. Before you reverse a transaction for the first time, select a number sequence for the Transaction reversal and Trace number references in the Number sequences area of the General ledger parameters form.

About reversing transactions

The following requirements apply when you reverse transactions:

  • You must perform the reversal where the transaction originated. For example, you cannot reverse from General ledger if the transaction originated in Accounts payable.

  • You must reverse transactions in the correct sequential order. For example, if you applied a cash receipt to a Disposal - sale transaction, you must reverse the receipt settlement before you reverse the Disposal - sale transaction.

Reversals that affect fixed assets

The following additional requirements apply when you reverse a transaction that affects a fixed asset:

  • For Provision for reserve, Transfer from reserve, or Disposal - sale type reversals, the fixed asset must have a status of Open or Sold. For Disposal - scrap type reversals, the fixed asset must have a status of Open or Scrapped. For all other asset reversals, the asset involved in the transaction must have a status of Open.

  • You can reverse the transfer of a fixed asset if it is the most recent transfer of the fixed asset. You cannot reverse a transfer that occurred before the most recent transfer, and you cannot reverse a transfer that has already been reversed. For more information, see Transfer fixed assets.


Fixed asset transaction reversals reset fixed asset field values to their previous values. For example, an asset status might be reset from Open to Not yet acquired, or the Depreciation periods field might be reset from 119 to 120.

Reverse a transaction

  1. Click General ledger > Common > Main accounts.


    Click Accounts receivable > Common > Customers > All customers.


    Click Accounts payable > Common > Vendors > All vendors.


    Click Fixed assets > Inquiries > Fixed asset transactions.


    Click Fixed assets > Inquiries > Depreciation book transactions.


    Invoices that are partially paid or settled (fully paid) cannot be reversed. You must reverse the settlement first, and then you can reverse the transaction. For more information, see Reverse settlements.

  2. Select an account, fixed asset transaction, or depreciation book transaction.

  3. If you are working with a main account, click Posted on the Action Pane. If you are working with a fixed asset transaction or depreciation book transaction, go to the next step. Otherwise, click Transactions.

  4. Select the transaction to reverse.

  5. Click Reverse transaction.

  6. Select the posting date for the reversed transaction. The date cannot be before the original posting date or in a closed period.


    The parameter settings for the module determine whether you must enter a reason for the reversal. For more information, see About financial reason codes.

  7. Click OK.

See also

Revoke a reversed transaction

Examples: Depreciation effects with reversals

Transfer fixed assets