Configure desktop sharing in Microsoft Teams

Desktop sharing lets users present a screen or app during a meeting or chat. Admins can configure screen sharing in Microsoft Teams to let users share an entire screen, an app, or a file. You can let users give or request control, allow PowerPoint sharing, add a whiteboard, and allow shared notes. You can also configure whether anonymous or external users can request control of the shared screen.

To configure screen sharing, you create a new meetings policy and then assign it to the users you want to manage.

In the Microsoft Teams admin center

  1. Select Meetings > Meeting policies.

    Screen shot showing Meeting policies selected

  2. On the Meeting policies page, select New policy.

    Screen shot showing the Meeting policies message

  3. Give your policy a unique title and enter a brief description.

  4. Under Content sharing, choose a Screen sharing mode from the drop-down list:

    • Entire screen – lets users share their entire desktop.
    • Single application – lets users limit screen sharing to a single active application.
    • Disabled – Turns off screen sharing.

    Screen shot showing sharing mode options

  5. Turn the following settings on or off:

    • Allow a participant to give or request control – lets members of the team give or request control of the presenter’s desktop or application.
    • Allow an external participant to give or request control – lets guests and external (federated) users give or request control of the presenter’s desktop or application.
    • Allow PowerPoint sharing - lets users create meetings that allow PowerPoint presentations to be uploaded and shared.
    • Allow whiteboard – lets users share a whiteboard.
    • Allow shared notes – lets users take shared notes.
  6. Click Save.

Use PowerShell to configure shared desktop

You can also use the Set-CsTeamsMeetingPolicy cmdlet to control desktop sharing. Set the following parameters:

  • Description
  • ScreenSharingMode
  • AllowParticipantGiveRequestControl
  • AllowExternalParticipantGiveRequestControl
  • AllowPowerPointSharing
  • AllowWhiteboard
  • AllowSharedNotes

Learn more about using the csTeamsMeetingPolicy cmdlet.