User presence in Teams
Presence is part of a user’s profile in Microsoft Teams (and throughout Office 365) that indicates the user’s current availability and status to other users. By default, anyone in your organization using Teams can see (in nearly real time) if other users are available online.
Presence states in Teams
The user presence states available in Teams are:
|User configured||App configured|
|Available, Out of Office|
|In a call|
|In a meeting|
|In a call, out of office|
|Do not disturb|
|Away Last Seen time|
|Be right back|
|Out of Office|
Users can manually set their current presence state to some options, and their state gets reflected to all other users. More user presence details are also automatically updated. The changes are based on user activity (Available, Away), Outlook calendar states (In a meeting), or Teams app states (In a call, Presenting), to states that are indented in the list.
There is a 15-minute inactivity timeout, after which a current presence state is reset to Away.
Users can specify who can break through (meaning contact them despite a Do Not Disturb state). These settings are available in the Teams client.
Admin settings in Teams compared to Skype for Business
The following admin settings Skype for Business are different in Teams:
- In Teams, presence sharing is always enabled for users in the organization. Privacy (where you define who can see presence) configuration is not available in Teams.
- Presence sharing with everyone (including Federated services) is always enabled for users in Teams. Their contact list (if they had one in Skype for Business) is visible under Chat > Contacts or under Calls > Contacts.
- Client Do Not Disturb and Breakthrough features are always enabled for users in Teams.
- Calendar (includes out of office and other calendar information) integration is always enabled for users when Teams is integrated with Outlook.
- The Last seen or Away since indicator is always enabled for users in Teams if the organization also uses Skype for Business.
The ability of a Teams admin to customize these settings is not currently supported.
Coexistence with Skype for Business
See Coexistence with Skype for Business for details on how Teams presence functions when your organization also uses Skype for Business.