Troubleshoot Outlook add-in activation
Outlook contextual add-in activation is based on the activation rules in the add-in manifest. When conditions for the currently selected item satisfy the activation rules for the add-in, the application activates and displays the add-in button in the Outlook UI (add-in selection pane for compose add-ins, add-in bar for read add-ins). However, if your add-in doesn't activate as you expect, you should look into the following areas for possible reasons.
Is user mailbox on a version of Exchange Server that is at least Exchange 2013?
First, ensure that the user's email account you're testing with is on a version of Exchange Server that is at least Exchange 2013. If you are using specific features that are released after Exchange 2013, make sure the user's account is on the appropriate version of Exchange.
You can verify the version of Exchange 2013 by using one of the following approaches.
Check with your Exchange Server administrator.
If you are testing the add-in on Outlook on the web or mobile devices, in a script debugger (for example, the JScript Debugger that comes with Internet Explorer), look for the src attribute of the script tag that specifies the location from which scripts are loaded. The path should contain a substring owa/15.0.516.x/owa2/..., where 15.0.516.x represents the version of the Exchange Server, such as 15.0.516.2.
Alternatively, you can use the Office.context.mailbox.diagnostics.hostVersion property to verify the version. On Outlook on the web and mobile devices, this property returns the version of the Exchange Server.
If you can test the add-in on Outlook, you can use the following simple debugging technique that uses the Outlook object model and Visual Basic Editor.
First, verify that macros are enabled for Outlook. Choose File, Options, Trust Center, Trust Center Settings, Macro Settings. Ensure that Notifications for all macros is selected in the Trust Center. You should have also selected Enable Macros during Outlook startup.
On the Developer tab of the ribbon, choose Visual Basic.
Not seeing the Developer tab? See How to: Show the Developer Tab on the Ribbon to turn it on.
In the Visual Basic Editor, choose View, Immediate Window.
Type the following in the Immediate window to display the version of the Exchange Server. The major version of the returned value must be equal to or greater than 15.
- If there is only one Exchange account in the user's profile:
- If there are multiple Exchange accounts in the same user profile (
emailAddressrepresents a string that contains the user's primary SMTP address):
Is the add-in disabled?
Any one of the Outlook rich clients can disable an add-in for performance reasons, including exceeding usage thresholds for CPU core or memory, tolerance for crashes, and length of time to process all the regular expressions for an add-in. When this happens, the Outlook rich client displays a notification that it is disabling the add-in.
Only Outlook rich clients monitor resource usage, but disabling an add-in in an Outlook rich client also disables the add-in in Outlook on the web and mobile devices.
Use one of the following approaches to verify whether an add-in is disabled.
In Outlook on the web, sign in directly to the email account, then choose Get Add-ins from the ribbon.
In Outlook on Windows, choose More Apps from the ribbon, then select Get Add-ins.
In Outlook on Mac, choose the ellipsis button (
...) from the ribbon, then select Get Add-ins.
Does the tested item support Outlook add-ins? Is the selected item delivered by a version of Exchange Server that is at least Exchange 2013?
If your Outlook add-in is a read add-in and is supposed to be activated when the user is viewing a message (including email messages, meeting requests, responses, and cancellations) or appointment, even though these items generally support add-ins, there are exceptions. Check if the selected item is one of those listed where Outlook add-ins don't activate.
Also, because appointments are always saved in Rich Text Format, an ItemHasRegularExpressionMatch rule that specifies a PropertyName value of BodyAsHTML wouldn't activate an add-in on an appointment or message that's saved in plain text or Rich Text Format.
Even if a mail item is not one of the above types, if the item wasn't delivered by a version of Exchange Server that's at least Exchange 2013, known entities and properties, such as sender's SMTP address, wouldn't be identified on the item. Any activation rules that rely on these entities or properties wouldn't be satisfied, and the add-in wouldn't be activated.
In Outlook on clients besides Windows, if your add-in activates when the user is composing a message or meeting request, make sure the item isn't protected by Information Rights Management (IRM).
Add-ins activate on digitally signed messages in Outlook on Windows associated with a Microsoft 365 subscription. This support was introduced with build 8711.1000.
Starting with Outlook build 13229.10000 on Windows, add-ins can now activate on IRM-protected items. To turn on this capability, a tenant administrator must enable the
OBJMODELusage right by setting the Allow programmatic access custom policy option in Office. For further guidance, see Usage rights and descriptions.
Is the add-in manifest installed properly, and does Outlook have a cached copy?
This scenario applies to only Outlook on Windows. Normally, when you install an Outlook add-in for a mailbox, the Exchange Server copies the add-in manifest from the location you indicate to the mailbox on that Exchange Server. Every time Outlook starts, it reads all the manifests installed for that mailbox into a temporary cache at the following location.
For example, for the user John, the cache might be at C:\Users\john\AppData\Local\Microsoft\Office\16.0\WEF.
For Outlook 2013 on Windows, use 15.0 instead of 16.0 so the location would be:
If an add-in does not activate for any items, the manifest might not have been installed properly on the Exchange Server, or Outlook has not read the manifest properly on startup. Using the Exchange Admin Center, ensure that the add-in is installed and enabled for your mailbox, and reboot the Exchange Server, if necessary.
Figure 1 shows a summary of the steps to verify whether Outlook has a valid version of the manifest.
Figure 1. Flow chart of the steps to verify whether Outlook properly cached the manifest
The following procedure describes the details.
If you have modified the manifest while Outlook is open, and you are not using Visual Studio 2012 or a later version of Visual Studio to develop the add-in, you should uninstall the add-in and reinstall it using the Exchange Admin Center.
Restart Outlook and test whether Outlook now activates the add-in.
If Outlook doesn't activate the add-in, check whether Outlook has a properly cached copy of the manifest for the add-in. Look under the following path.
You can find the manifest in the following subfolder.
\<insert your guid>\<insert base 64 hash>\Manifests\<ManifestID>_<ManifestVersion>
The following is an example of a path to a manifest installed for a mailbox for the user John.
Verify whether the manifest of the add-in you're testing is among the cached manifests.
If the manifest is in the cache, skip the rest of this section and consider the other possible reasons following this section.
If the manifest is not in the cache, check whether Outlook indeed successfully read the manifest from the Exchange Server. To do that, use the Windows Event Viewer:
Under Windows Logs, choose Application.
Look for a reasonably recent event for which the Event ID equals 63, which represents Outlook downloading a manifest from an Exchange Server.
If Outlook successfully read a manifest, the logged event should have the following description.
The Exchange web service request GetAppManifests succeeded.
Then skip the rest of this section and consider the other possible reasons following this section.
If you don't see a successful event, close Outlook, and delete all the manifests in the following path.
%LocalAppData%\Microsoft\Office\16.0\WEF\<insert your guid>\<insert base 64 hash>\Manifests\
Start Outlook and test whether Outlook now activates the add-in.
If Outlook doesn't activate the add-in, go back to Step 3 to verify again whether Outlook has properly read the manifest.
Is the add-in manifest valid?
See Validate and troubleshoot issues with your manifest to debug add-in manifest issues.
Are you using the appropriate activation rules?
Starting in version 1.1 of the Office Add-ins manifests schema, you can create add-ins that are activated when the user is in a compose form (compose add-ins) or in a read form (read add-ins). Make sure you specify the appropriate activation rules for each type of form that your add-in is supposed to activate in. For example, you can activate compose add-ins using only ItemIs rules with the FormType attribute set to Edit or ReadOrEdit, and you cannot use any of the other types of rules, such as ItemHasKnownEntity and ItemHasRegularExpressionMatch rules for compose add-ins. For more information, see Activation rules for Outlook add-ins.
If you use a regular expression, is it properly specified?
Because regular expressions in activation rules are part of the XML manifest file for a read add-in, if a regular expression uses certain characters, be sure to follow the corresponding escape sequence that XML processors support. Table 1 lists these special characters.
Table 1. Escape sequences for regular expressions
|Character||Description||Escape sequence to use|
||Double quotation mark||"|
If you use a regular expression, is the read add-in activating in Outlook on the web or mobile devices, but not in any of the Outlook rich clients?
While in most cases, these Outlook clients find the same matches for the same regular expression in an activation rule, there are exceptions. For instance, if the regex includes a custom character class based on predefined character classes, an Outlook rich client may return results different from Outlook on the web and mobile devices. As an example, character classes that contain shorthand character classes
[\d\w] within them would return different results. In this case, to avoid different results on different applications, use
If you use an ItemIs, ItemHasAttachment, or ItemHasRegularExpressionMatch rule, have you verified the related item property?
If you use an ItemHasRegularExpressionMatch activation rule, verify whether the value of the PropertyName attribute is what you expect for the selected item. The following are some tips to debug the corresponding properties.
If the selected item is a message and you specify BodyAsHTML in the PropertyName attribute, open the message, and then choose View Source to verify the message body in the HTML representation of that item.
If the selected item is an appointment, or if the activation rule specifies BodyAsPlaintext in the PropertyName, you can use the Outlook object model and the Visual Basic Editor in Outlook on Windows:
Ensure that macros are enabled and the Developer tab is displayed in the ribbon for Outlook.
In the Visual Basic Editor, choose View, Immediate Window.
Type the following to display various properties depending on the scenario.
- The HTML body of the message or appointment item selected in the Outlook explorer:
- The plain text body of the message or appointment item selected in the Outlook explorer:
- The HTML body of the message or appointment item opened in the current Outlook inspector:
- The plain text body of the message or appointment item opened in the current Outlook inspector:
If the ItemHasRegularExpressionMatch activation rule specifies Subject or SenderSMTPAddress, or if you use an ItemIs or ItemHasAttachment rule, and you are familiar with or would like to use MAPI, you can use MFCMAPI to verify the value in Table 2 that your rule relies on.
Table 2. Activation rules and corresponding MAPI properties
|Type of rule||Verify this MAPI property|
|ItemHasRegularExpressionMatch rule with Subject||PidTagSubject|
|ItemHasRegularExpressionMatch rule with SenderSMTPAddress||PidTagSenderSmtpAddress and PidTagSentRepresentingSmtpAddress|
After verifying the property value, you can then use a regular expression evaluation tool to test whether the regular expression finds a match in that value.
Does Outlook apply all the regular expressions to the portion of the item body as you expect?
This section applies to all activation rules that use regular expressions -- particularly those that are applied to the item body, which may be large in size and take longer to evaluate for matches. You should be aware that even if the item property that an activation rule depends on has the value you expect, Outlook may not be able to evaluate all the regular expressions on the entire value of the item property. To provide reasonable performance and to control excessive resource usage by a read add-in, Outlook observes the following limits on processing regular expressions in activation rules at run time.
Number of regular expression matches -- The Outlook rich clients, and Outlook on the web and mobile devices each returns a maximum of 50 regular expression matches. These matches are unique, and duplicate matches do not count against this limit. Do not assume any order to the returned matches, and do not assume the order in an Outlook rich client is the same as that in Outlook on the web and mobile devices. If you expect many matches to regular expressions in your activation rules, and you're missing a match, you may be exceeding this limit.
Table 3. Length limits for a regular expression match
Limit on length of a regex match Outlook rich clients Outlook on the web or mobile devices Item body is plain text 1.5 KB 3 KB Item body is HTML 3 KB 3 KB
Time spent on evaluating all regular expressions of a read add-in for an Outlook rich client: By default, for each read add-in, Outlook must finish evaluating all the regular expressions in its activation rules within 1 second. Otherwise Outlook retries up to three times and disables the add-in if Outlook cannot complete the evaluation. Outlook displays a message in the notification bar that the add-in has been disabled. The amount of time available for your regular expression can be modified by setting a group policy or a registry key.
If the Outlook rich client disables a read add-in, the read add-in is not available for use for the same mailbox on the Outlook rich client, and Outlook on the web and mobile devices.
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