Find Power BI users that have signed in

If you're a tenant admin, and want to see who has signed into Power BI, use the Azure Active Directory access and usage reports to gain visibility.


The Sign-ins report provides useful info, but it doesn't identify the type of license each user has. Use the Microsoft 365 admin center to view licenses.


Any user (including non-admins) can see a report of their own sign-ins, but you must meet the following requirements to see a report for all users.

  • Your tenant must have an Azure Active Directory Premium license associated with it.

  • You must be in one of the following roles: Global Admin, Security Admin, or Security Reader.

Use the Azure portal to view sign-ins

To view sign-in activity, follow these steps.

  1. In the Azure portal, select Azure Active Directory.

  2. Under Monitoring, select Sign-ins.

    Screenshot of the Azure UI with the Azure Active Directory and Sign-ins options highlighted.

  3. Filter the application by either Microsoft Power BI or Power BI Gateway, and select Apply.

    Microsoft Power BI filters to sign-in activity related to the service, whereas Power BI Gateway filters to sign-in activity specific to the on-premises data gateway.

    Screenshot of the Sign-ins filter with the Applications field highlighted.

Export the data

You can download a sign-in report in either of two formats: a CSV file, or a JSON file.

Screenshot of the data export with the Download option highlighted.

At the top of the Sign-ins report, select Download and then select one of the following options:

  • CSV to download a CSV file for the currently filtered data.

  • JSON to download a JSON file for the currently filtered data.

Data retention

Sign-in related data is available for up to 30 days. For more info, see Azure Active Directory report retention policies.

Next steps

Using auditing within your organization

More questions? Try asking the Power BI Community