Publish to web from Power BI

With the Power BI Publish to web option, you can easily embed interactive Power BI content in blog posts, websites, emails, or social media. You can also easily edit, update, refresh, or stop sharing your published visuals.

Warning

When you use Publish to web, anyone on the Internet can view your published report or visual. Viewing requires no authentication. It includes viewing detail-level data that your reports aggregate. Before publishing a report, make sure it's okay for you to share the data and visualizations publicly. Don't publish confidential or proprietary information. If in doubt, check your organization's policies before publishing.

Note

You can embed your content securely in an internal portal or website. Use the Embed or Embed in SharePoint Online options. These options ensure that all permissions and data security are enforced when your users view your internal data.

Create embed codes with Publish to web

Publish to web is available for reports you can edit in your personal and group workspaces. It isn't available for reports shared with you, or ones relying on row-level security to secure data. See the Limitations section below for a complete list of cases where Publish to web isn't supported. Review the Warning earlier in this article before using Publish to web.

The following steps describe how to use Publish to web.

  1. Open a report in a workspace that you can edit, and select More options (...) > Embed > Publish to web (public).

    Publish to web on More options

  2. If your Power BI admin hasn't allowed you to create embed codes, you may need to contact them.

    Contact your Power BI admin

    For help finding the person who can enable Publish to web in your organization, see How to find your Power BI administrator later in this article.

  3. Review the dialog content and select Create embed code.

    Review Embed in a public website

  4. Review the warning, as shown here, and confirm that the data is okay to embed in a public website. If it is, select Publish.

    Review the warning

  5. A dialog appears with a link. Select the link to send it in email, or copy the HTML. You can embed it in code such as an iFrame, or paste it directly into a web page or blog.

    Success: a link and HTML

  6. If you previously created an embed code for a report and you select Publish to web, you won't see the dialogs in steps 2-4. Instead, the Embed code dialog appears:

    Embed code dialog box

    You can only create one embed code for each report.

Tips for view modes

When you embed content within a blog post, you typically need to fit it within a specific screen size. You can adjust the height and the width in the iFrame tag as needed. However, you need to ensure your report fits within the given iFrame area, so you also need to set an appropriate View Mode when editing the report.

The following table provides guidance about the View Mode, and how it will appear when embedded.

View Mode How it looks when embedded
PtW6b Fit to page respects your report's page height and width. If you set your page to dynamic ratios like 16:9 or 4:3, your content scales to fit within the iFrame. When embedded in an iFrame, using Fit to page can result in letterboxing, where a gray background is shown in iFrame areas after the content is scaled to fit within the iFrame. To minimize letterboxing, set the height and width of the iFrame appropriately.
PtW6d Actual size ensures the report preserves its size as set on the report page. This can result in scrollbars appearing in your iFrame. Set the iFrame height and width to avoid scrollbars.
PtW6c Fit to width ensures the content fills the horizontal area of the iFrame. A border is still shown, but the content scales to use all the horizontal space available.

Tips for iFrame height and width

A Publish to web embed code looks like the following example:

PtW7

You can edit the width and height manually to ensure it's precisely how you want it to fit in the page where you're embedding it.

To achieve a more perfect fit, you can try adding 56 pixels to the height of the iFrame to accommodate the current size of the bottom bar. If your report page uses the dynamic size, the table below provides some sizes you can use to achieve a fit without letterboxing.

Ratio Size Dimension (width x height)
16:9 Small 640 x 416 px
16:9 Medium 800 x 506 px
16:9 Large 960 x 596 px
4:3 Small 640 x 536 px
4:3 Medium 800 x 656 px
4:3 Large 960 x 776 px

Manage embed codes

Once you create a Publish to web embed code, you can manage your codes from the Settings menu in Power BI. Managing embed codes includes the ability to remove the destination visual or report for a code (rendering the embed code unusable), or getting the embed code.

  1. To manage your Publish to web embed codes, open the Settings gear and select Manage embed codes.

    Manage embed codes

  2. Your embed codes appear.

    PtW9

  3. You can either retrieve or delete an embed code. Deleting it disables any links to that report or visual.

    PtW10

  4. If you select Delete, you're asked for a confirmation.

    PtW11

Updates to reports, and data refresh

After you create your Publish to web embed code and share it, the report is updated with any changes you make, and the embed code link is immediately active. Anyone who opens the link can view it. After the initial creation, updates to reports or visuals may take up to two hours before your users see them. The data is cached for one hour from the time it is retrieved. We don’t recommend using Publish to web for data that needs to refresh frequently. To learn more, see the How it works section later in this article.

Data refresh

Data refreshes are automatically reflected in your embedded report or visual. It can take up to two hours for refreshed data to be visible from embed codes. To disable automatic refresh, select don't refresh on the schedule for the dataset the report uses.

Power BI visuals

Power BI visuals are supported in Publish to web. When you use Publish to web, users with whom you share your published visual don't need to enable Power BI visuals to view the report.

Understanding the embed code status column

Note

Review the embed codes you've published often. Remove any that no longer need to be available publicly.

The Manage embed codes page includes a status column. By default, embed codes are Active, but could also be one of the statuses listed below.

Status Description
Active The report is available for Internet users to view and interact with.
Blocked The report content violates the Power BI Terms of Service. Microsoft has blocked it. Contact support if you believe the content was blocked in error.
Not supported The report's dataset is using row-level security, or another unsupported configuration. See the Limitations section for a complete list.
Infringed The embed code is outside the defined tenant policy. This status typically occurs when an embed code was created and then the Publish to web tenant setting was changed to exclude the user owning the embed code. If the tenant setting is disabled, or the user is no longer allowed to create embed codes, existing embed codes show an Infringed status. See the Find your Power BI administrator section in this article for details.

Report a concern with Publish to web content

To report a concern related to Publish to web content embedded in a website or blog, select the Flag icon in the bottom bar of the Publish to web report.

PtW12

You're asked to send an email to Microsoft explaining your concern. Microsoft evaluates the content based on the Power BI Terms of Service and takes appropriate action.

Licensing

You need to be a Microsoft Power BI user to use Publish to web. Your report viewers don't need to be Power BI users.

How it works (technical details)

When you create an embed code using Publish to web, the report is made visible to Internet users. It's publicly available, so you can expect viewers to easily share the report through social media in the future. As users view the report, either by opening the direct public URL or viewing it embedded in a web page or blog, Power BI caches the report definition and the results of the queries required to view the report. This caching ensures that thousands of concurrent users can view the report without impacting performance.

The data is cached for one hour from the time it is retrieved. If you update the report definition (for example, if you change its View mode) or refresh the report data, it can take up to two hours before changes are reflected in the version of the report that your users view. Since each element and data value is cached independently, when a data update occurs a mix of current and previous values can be shown to a user. Therefore, we recommend staging your work ahead of time, and creating the Publish to web embed code only when you're satisfied with the settings. If your data will refresh, minimize the number of refreshes and perform the refreshes at off hours. We don’t recommend using Publish to web for data that needs to refresh frequently.

Find your Power BI administrator

The Power BI admin portal has settings that control who can publish to the web. Work with your organization's Power BI administrator to change the Publish to web tenant settings in the admin portal.

For smaller organizations or individuals who signed up for Power BI, you may not have a Power BI administrator yet. Follow our process for tenant admin takeover. Once you have a Power BI administrator, they can enable creating embed codes for you.

Established organizations usually already have a Power BI administrator. People in any of the following roles can act as a Power BI administrator:

  • Global administrators
  • Users with the Power BI service admin role in Azure Active Directory

You need to find one of these people in your organization and ask them to update the Publish to web tenant settings in the admin portal.

Limitations

Publish to web is supported for the vast majority of data sources and reports in the Power BI service. However, the following kinds of reports aren't currently supported or available with Publish to web:

  • Reports using row-level security.
  • Reports using any Live Connection data source, including Analysis Services Tabular hosted on-premises, Analysis Services Multidimensional, and Azure Analysis Services.
  • Reports using a shared dataset that is stored in a different workspace from the report.
  • Shared and certified datasets.
  • Reports shared to you directly or through an organizational content pack.
  • Reports in a workspace in which you aren't an edit member.
  • "R" visuals aren't currently supported in Publish to web reports.
  • Exporting data from visuals in a report that has been published to the web.
  • ArcGIS Maps for Power BI visuals.
  • Reports containing report-level DAX measures.
  • Single sign-on data query models.
  • Secure confidential or proprietary information.
  • The automatic authentication capability provided with the Embed option doesn't work with the Power BI JavaScript API. For the Power BI JavaScript API, use the user owns data approach to embedding.

Next steps

More questions? Try the Power BI Community