Printing from the Power BI service

APPLIES TO: Applies to.Power BI service for business users Applies to.Power BI service for designers & developers Does not apply to.Power BI Desktop Does not apply to.Requires Pro or Premium license

What can be printed

Print an entire dashboard, a dashboard tile, a report page, or a report visual from the Power BI service. If your report has more than one page, you'll need to print each page separately.

Printing considerations

Most Power BI dashboards and reports are created by report designers to be used online and to look amazing when displayed on a variety of devices. When you print a report, how that content displays on paper is controlled by your browser.

There are browser settings you can use to adjust the printout, but even then you still may not get the result you want. Consider exporting to PDF first and printing the PDF instead.

Adjust your browser print settings

When you print from Power BI, your browser opens a Print window. Each browser's Print window is different from the others. But, you'll find that they all have similar options available for you to use to control the look of your printout.

Here are a few quick tips you can use to format your printout.

  1. If your dashboard, report, or visual is more wide than it is tall, consider using the Landscape layout.

    Print dialog showing Layout as Landscape

  2. To fit more onto a printed page, adjust things like margins and scale.

    Print dialog showing More settings

Experiment with your particular browser's settings until you get the look that you like. Some browsers even have options to print background graphics.

  1. Open the dashboard that you'd like to print.

  2. In the upper left corner, select File and choose Print this page.

    Dashboard print option

  3. The Print window for your browser opens. Choose the settings. For example, if your dashboard is wider than it is long, you may want to change the layout to Landscape. Select Print.

    print dialog

  1. Open the dashboard in full screen mode by selecting the full screen icon full screen icon from the upper menu bar.

  2. Open the tile in Focus mode by hovering to reveal More options (...) and choosing Open in focus mode or the focus icon Focus icon.

    ellipses menu

  3. Hover over the tile to reveal the Options menu.

    full screen options menu

    full screen mode

  4. Select the Print icon print icon.

  5. The Print window for your browser opens. Choose the settings. For example, if your tile isn't fitting on the page, you may want to change the scale to 75%. Select Print.

    print window

Tip

If you've followed all of these steps and your tile still isn't displaying the way you want it to, try the following.

  1. Open the Print window and make the changes to the print settings that you believe will result in the best printout. For example, change the layout, margins, and scale.
  2. But, instead of printing, select Cancel.
  3. Go through steps 1-5 again. Your tile will adjust to the new Print window settings and be ready to print.

Reports can be printed one page at a time.

  1. Open the report and select File > Print this page to print the current report page.

    Power BI File menu

  2. The Print window for your browser opens.

  3. Follow the printing steps from Print a dashboard, above.

  1. Open the visual in Focus mode by hovering over the tile and selecting the Focus icon Focus icon from the top-right corner.

    Open visual in Focus mode

  2. From the upper left corner, select File > Print this page to print the visual.

    Screenshot of the Power BI File menu

  3. Follow the printing steps from Print a dashboard, above.

Considerations and troubleshooting

  • Q: I cannot print all the report pages at once.
  • A: That is correct. Report pages can only be printed one page at a time.
  • Q: I cannot print to PDF.
  • A: You will only see this option if you've already configured the PDF driver in your browser.
  • Q: What I see when I select Print doesn't match what you're showing me here.
  • A: The Print screens vary by browser and software version.
  • Q: My printout isn't scaled correctly. My dashboard doesn't fit on the page. Other scaling and orientation questions.
  • A: We cannot guarantee that the printed copy will be exactly the same as it appears in the Power BI service. Things like scaling, margins, visual details, orientation, and size are not controlled by Power BI. Try adjusting the print settings for your browser. Some of the ones we suggest above are page orientation (portrait or landscape), margin size, and scale. If these don't help, refer to the documentation for your specific browser.
  • Q: When I'm printing from Full screen mode, I don't see the print option when I hover over the visual.
  • A: Go back to the dashboard or report in default view and re-open the visual in Focus mode and then Full screen mode.

Next steps

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