Power BI service features by license type

In the Power BI service, users have defined capabilities based on the type of per-user license they have and whether the content they are acting on is in a workspace assigned to a Power BI Premium capacity.

  • Per-user - Power BI Pro and Power BI (free) licenses. A Power BI Pro license enables a user to collaborate with other Power BI Pro users by consuming content from, and sharing content with other users with a Power BI Pro license. Only users with a Power BI Pro license can publish content to app workspaces, share dashboards, and subscribe to dashboards and reports. A free license enables a user to consume content in a workspace assigned to a Power BI Premium capacity and access to some of the features of the Power BI service for their own personal content in their My Workspace. For more information, see Per-user license type comparison.

  • Power BI Premium capacity - Power BI Premium licensing. Power BI Premium provides dedicated capacity to deliver more consistent performance and support larger data volumes in Power BI. Power BI Premium also enables widespread distribution of content by Pro users without requiring users who view the content to have Power BI Pro licenses. For more information, see What is Power BI Premium?

Per-user license type comparison

Here is a list of features supported by per-user license type.

Free Pro
Connect to 70+ data sources Feature available Feature available
Publish to Web Feature available Feature available
Export to PowerPoint, Excel, CSV Feature available Feature available
Enterprise distribution
Apps Feature not available Feature available
Email subscriptions Feature not available Feature available
Embed APIs and controls Feature not available Feature available
Collaboration
Peer-to-peer sharing Feature not available Feature available
Workspaces Feature not available Feature available
Analyze in Excel, analyze in Power BI Desktop Feature not available Feature available

Next steps

If you are interested in learning more about Power BI Premium, see What is Power BI Premium?.

To get started with Power BI by signing up, see Signing up for Power BI as an individual.

More questions? Try asking the Power BI Community