The report editor...Take a tour
Editing reports in Power BI service and Power BI Desktop
The report editor in Power BI service and the report editor in Power BI Desktop are very similar. The video shows the report editor in Power BI Desktop and this article shows the report editor in Power BI service.
The difference between report creators and report consumers
The ability to create and edit a report is restricted to report owners (aka creators). If you are consuming a report that has been shared with you, you'll still be able to open and interact with the report in Power BI service Reading view only, but won't have all the robust and extensive features available to the report creator.
To learn more about report Reading view, see Reading view and Editing view in Power BI service
In Power BI service, the report editor is only available in Editing View. To open a report in Editing view, you must be a report owner or creator.
The Power BI report editor is made up of 3 sections:
- Fields, Visualizations, and Filters panes
- top navigation bars
- report canvas
1. The report editor panes
There are 3 panes visible when you first open a report: Visualizations, Filters, and Fields. The panes on the left side, Visualizations and Filters, control what your visualizations look like -- type, colors, filtering, formatting. And the pane on the right side, Fields, manages the underlying data being used in the visualizations.
The content displayed in the report editor varies by selections you make in the report canvas. For example, when you select an individual visual,
The Visualizations pane (from top to bottom)
Here is where you select a visualization type. The small pictures are called templates. In the image above, the Clustered bar chart is selected. If you don't select a visualization type first, but instead start building a visualization by selecting fields, Power BI will pick the visualization type for you. You can keep Power BI's selection, or change the type by selecting a different template. Switch as many times as you need to find the visualization type that best represents your data.
Manage the fields used in your visual.
The buckets (sometimes called wells) shown in this pane vary depending on what type of visualization you have selected. For example, if you've selected a bar chart, you'll see buckets for: Values, Axis, and Legend. When you select a field, or drag it onto the canvas, Power BI adds that field to one of the buckets. You can also drag fields from the Fields list directly into the buckets. Some buckets are limited to certain types of data. For example, Values won't accept non-numeric fields. So if you drag an employeename field into the Values bucket, Power BI changes it to count of employeename.
Remove a field
To remove a field from the visualization, select the X to the right of the field name.
For more information, see Add visualizations to a Power BI report
Format your visuals
Select the paint roller icon to display the Format pane. The option available depend on the type of visualization selected.
The formatting possibilities are almost endless. To learn more, explore on your own, or visit these articles:
- Customizing visualization title, background and legend
- Color formatting
- Customizing X-axis and Y-axis properties
Add analytics to your visualizations
Select the magnifying glass icon to display the Analytics pane. The option available depend on the type of visualization selected.
With the Analytics pane in Power BI service, you can add dynamic reference lines to visualizations, and provide focus for important trends or insights. To learn more, see Analytics pane in Power BI service or Analytics pane in Power BI Desktop.
The Filters pane
Use the Filters pane to view, set, and modify persistent filters to your reports at the page, report, drillthrough, and visual-level. Yes, you can do ad-hoc filtering on report pages and visuals by selecting elements of the visuals or by using tools like slicers, but by using the Filters pane the state of the filters is saved with the report.
The Filters pane has one other powerful feature - the ability to filter using a field that is not alrealdy being used in one of the visuals in your report. Let me explain. When you create a report page, Power BI automatically adds all the fields you use in your visualizations to the Visual level filters area of the Filters pane. But, if you want to set a visual, page, drillthrough, or report filter using a field that is not currently used in a visualization, just drag it to one of the Filters buckets.
For more information, see Add a filter to a report.
The Fields pane
The Fields pane displays the tables and fields that exist in your data and are available for you to use to create visualizations.
NOTE: If you're using Power BI Desktop, you'll also have options to show/hide fields, add calculations etc.
What do the field icons mean?
- ∑ Aggregates An aggregate is a numeric value that will be summed or averaged, for example. Aggregates are imported with the data (defined in the data model your report is based on). For more information, see Aggregates in Power BI reports.
- Calculated measures (also called calculated fields)
Each calculated field has its own hard-coded formula. You can’t change the calculation, for example, if it’s a sum, it can only be a sum. For more information, read Understanding measures
- Unique fields
Fields with this icon were imported from Excel and are set to show all values, even if they have duplicates. For example your data might have two records for people named 'John Smith', and each will be treated as unique -- they won't be summed.
- Geography fields
Location fields can be used to create map visualizations.
Select the arrow to reveal the fields that make up the hierarchy.
2. The top navigation bar
The actions available from the top navigation bar are numerous; with new actions being added all the time. For information about a particular action, use the Power BI Documentation Table of Contents or Search box.
3. The report canvas
The report canvas is where your work displays. When you use the Fields, Filters, and Visualizations panes to create visuals, they are built and displayed on your report canvas. Each tab at the bottom of the canva represents a page in the report. Select a tab to open that page.
More questions? Try the Power BI Community