Set up Innovation Backlog components

Use the Innovation Backlog app to ask users to submit ideas for apps and flows that need building, and describe pain points with the current process. As users describe the process, they will provide information about personas involved, tools used, and measures for improvement. This information is then used to calculate an ROI and complexity score.

Pick the most impactful ideas to for your development team to build, or select them for an upcoming hackathon. Other users can vote on ideas, or add their own scenarios to an existing idea. Developers can additionally request feedback and testimonials to build their portfolio.

The Innovation Backlog solution contains assets that are relevant to all users in your organization, and can be installed in Production or Dataverse for Teams environments.

Important

The Innovation Backlog components solution doesn't have a dependency on other components of the CoE Starter Kit. It can be used independently.

Option 1: Import the solution into a Production environment

Before you begin, review the prerequisites for using the starter kit solution.

  • If you aren't already using the CoE Starter Kit, we recommend creating a new environment for CoE solutions.
  • If you are already using other CoE Starter Kit components, use the environment that you created as part of setting up the core components for this solution.
  1. Download the CoE Starter Kit compressed file from aka.ms/CoeStarterKitDownload.

  2. Extract the zip file.

  3. Sign in to Power Apps.

  4. Select your CoE environment. In the example, we're importing to the environment named Contoso CoE.

    Power Apps maker portal environment selection

  5. On the left pane, select Solutions.

  6. Select Import. A pop-up window appears. (If the window doesn't appear, ensure that your browser's pop-up blocker is disabled and try again.)

  7. In the pop-up window, select Choose File.

  8. Select the Center Of Excellence Innovation Backlog solution: CenterOfExcellenceInnovationBacklog_x_x_x_xx_managed.zip.

  9. When the compressed (.zip) file has been loaded, select Next.

  10. Establish connections to the Common Data Service (Current Environment), Common Data Service, Power Apps for Makers and Power Platform for Admins connector. If you create a new connection, you must select Refresh. You won't lose your import progress.

    Establish connections to activate your solution

  11. Leave the Environment Variables blank and select Next.

    Leave environment variables blank.

  12. Select Import. (This might take some time.)

  13. When the import succeeds, refresh the page and open the Center of Excellence - Innovation Backlog solution.

  14. Now, run some instant flows to populate some of the tables with default values.

    1. Open the Add pain points cloud flow and select Run > Run Flow. Run Add Pain points cloud flow
    2. Open the Update Software Tools cloud flow and select Run > Run Flow. Run Update Software Tools cloud flow
    3. Wait for both of them to finish (This might take 10 mins.)
  15. Extract the ToolIcons.zip. You can find this file in the initial download.

  16. Open the Innovation Backlog Admin app. Open the Innovation Backlog Admin app

  17. Select Go Icon. Select Go Icons to update icons

  18. Select each non-software tool, add an icon from the ToolIcons folder, and select Add to save the icon. Add an icon for a non-software tool in the Admin app

  19. Go back to the Center of Excellence - Innovation Backlog solution and select the Innovation Backlog canvas app. Open the Innovation Backlog app

  20. Copy the Web Link Copy the Web Link

  21. Go to make.powerapps.com > Solutions > Default Solution and filter by Environment Variables Open the Default Solution and filter to only show Environment Variables

  22. Select the InnovationBacklogAppURL variable and paste in the URL for the Innovation Backlog app. Update the InnovationBacklogAppURL environment variable

You can now use the Innovation Backlog app.

Option 2: Import the solution into a Dataverse for Teams environment

Before you begin:

  1. Download the CoE Starter Kit compressed file from aka.ms/CoeStarterKitDownload.

  2. Extract the zip file.

  3. Open to the Power Apps app in Teams, select Build, and select the Team you want to add the solution to.

  4. Select See All

    Open the Power Apps app in Teams to import a new solution.

  5. Select Import

  6. In the pop-up window, select Choose File.

  7. Select the Center Of Excellence Innovation Backlog solution: CenterOfExcellenceInnovationBacklog_x_x_x_xx_managed.zip.

  8. When the compressed (.zip) file has been loaded, select Next.

  9. Establish connections to the Common Data Service (Current Environment), Common Data Service, Power Apps for Makers and Power Platform for Admins connector. If you create a new connection, you must select Refresh. You won't lose your import progress.

    Establish connections to activate your solution

  10. Leave the Environment Variables blank and select Next.

    Leave environment variables blank.

  11. Select Import. (This might take some time.)

  12. When the import succeeds, select Installed Apps.

    Select Installed Apps to view your solution

  13. Select See All to see the apps, flows, and tables part of the Center of Excellence - Innovation Backlog solution.

    View apps, flows and tables part of the Innovation Backlog solution

  14. Now, we will populate some of the tables with default values by running instant cloud flows.

    1. Open the Add pain points cloud flow and select Run > Run Flow. Run Add Pain points cloud flow
    2. Open the Update Software Tools cloud flow and select Run > Run Flow. Run Update Software Tools cloud flow
    3. Wait for both of them to finish (This might take 10 mins.)
  15. Extract the ToolIcons.zip. You can find this file in the initial download.

  16. Open the Innovation Backlog Admin app and select Preview. There's no need to publish this app as you will only use it for some admin tasks.

  17. Select Go Icon. Select Go Icons to update icons

  18. Select each non-software tool, add an icon from the ToolIcons folder, and select Add to save the icon. Add an icon for a non-software tool in the Admin app

  19. Open the Innovation Backlog canvas app and select Publish Publish the Innovation Backlog to Teams

  20. Select Next and add the channels to which the app should be added. Choose where the app will be added as a tab in a channel

  21. Go to the Teams channel, open the Innovation Backlog tab, select the Web Link, and copy the app link from the new browser window. Copy the Innovation Backlog web link

  22. Go to flow.microsoft.com > Solutions > Default Solution and filter by Environment Variables Open the Default Solution and filter to only show Environment Variables

  23. Select the InnovationBacklogAppURL variable and paste in the URL for the Innovation Backlog app. Update the InnovationBacklogAppURL environment variable

You can now use the Innovation Backlog app.

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