3. Determine and set sprint capacity in Azure Boards

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As a next step, you'll want to determine your team's actual capacity. While velocity correlates to how your team estimates requirements, capacity correlates to actual task time. Time is calculated in either hours or days. Capacity takes into consideration the variation in work hours by team members. It also considers holidays, vacation days, and non-working days.

Because days off and time available for each team member may vary from sprint to sprint, set capacity for each sprint. The capacity tool helps you make sure your team isn't over or undercommitted for the sprint. Also, as you work day-to-day, you'll see if your team is on track.

  • Set team capacity for a sprint
  • Copy capacity from the previous sprint to the current sprint
  • Track capacity when performing multiple activities
  • Add or remove user accounts from capacity planning for a sprint
  • Track capacity when working on more than one team

If you haven't set up sprints yet for your team, see the Manage sprint timelines while working in Scrum article.

Prerequisites

About the Activity or Discipline pick-list items

Capacity per day entries

Most teams specify capacity in hours. You can also specify it in days or any other units your team chooses. For example, 0.5 days would correspond to 4 hours for a typical 8 hour day. Choose the same unit your team uses to estimate and track their time. For example, the entries they'll make to the Original Estimate or Remaining Work fields.

Open a sprint backlog for a team

Set capacity for the team and team members

From the Capacity page, you can add team members, enter the team time off, and set capacity and days off for each team member.

Review capacity charts

As you define tasks and estimate the work, you'll see capacity charts start to fill in for each team member. Capacity bars track the remaining work against the capacity for each team member and the entire team.

You'll also see a roll-up of the remaining work required to complete each requirement or bug.

From this view, you can easily see which individuals are at or near capacity. Teams can determine if work needs to be moved out of the sprint or to reassign tasks.

Track capacity when working on more than one team

If you work on more than one team, you'll want to specify your sprint capacity for each team. For example, both Christie and Raisa split their time between the Web and Phone teams. As such, give 3 hours a day to the Web team, and 3 hours a day to the Phone team.

Screenshot of Allocate capacity for team Web.

Screenshot of Allocate capacity for team Phone.

If your name isn't listed in the capacity view, you need to be added as a team member.

Next step

Setting capacity and estimating remaining work for each task provides you with the tools you need to track the amount of work and resources you have given sprint over sprint.