Set up Office 365
As the administrator for your organization, you’ve signed up for Microsoft Office 365 for enterprises. You signed in to your Office 365 account, explored the Admin Overview page, and watched the video tour for administrators.
Now what?
As the admin, there are a few important setup tasks you need to do before the people in your organization can use Office 365. This guide leads you through those steps.
Let’s get started.
Set up Office 365 for your organization
Step 1: Choose your domain and set up user accounts
Step 2: Set up email
Step 3: Set up your team site and documents
Step 4: Set up mobile access
Step 5: Set up online communication tools
Step 6: Get everybody ready
Step 7: Meet compliance requirements
Step 1: Choose your domain and set up user accounts
Do you want your email addresses to use the name of your organization, like @fourthcoffee.com or @contoso.com? Most organizations do. You can do this in Office 365 if you already have a registered domain name. If you don’t already own a domain, you can use the domain that you get with Office 365, which looks something like contoso.onmicrosoft.com.
Before you do anything else, we recommend that you decide which domain to use and then create user accounts.
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After you add users to your organization, you can then assign administrator roles and change the services available to each user by managing licenses. |
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Step 2: Set up email
Office 365 comes with Microsoft Exchange Online (which provides your email, calendar, contacts, and more) and Microsoft Outlook Web App (which you can use to read all that information). When you created user accounts in Step 1, Office 365 automatically created a mailbox for each user. You’ll need to import each user’s email to Office 365 so that the new Outlook Web App mailboxes can find it. If your company uses Microsoft Outlook, you’ll need to update Outlook so that it can find everyone’s email, too.
You can import your users’ mailboxes to Office 365 in one of several ways. You can migrate your email by transferring your mailboxes completely into Office 365 and discontinuing use of your on-premises mailboxes. There are several options for migration: cutover, staged, and IMAP. You can also keep your on-premises mailboxes in sync with your Office 365 mailboxes by setting up Exchange hybrid deployment.
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You can migrate up to 1,000 mailboxes completely to the cloud by choosing one of the following options:
Another option is to sync on-premises mailboxes with cloud mailboxes:
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Step 3: Set up your team site and documents
SharePoint Online includes team sites. They provide a central place to access your organization’s documents and business information from almost anywhere. You’ll need to add documents to team sites and give people permission to access them. You can also customize team sites with shared lists, calendars, pages, and more.
You get Office Online (which includes Excel Online, OneNote Online, PowerPoint Online, and Word Online) with your team site. You can also save and access other documents on a team site, including documents made with the Office desktop applications.
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Step 4: Set up mobile access
Because Office 365 stores your data in the cloud, you can access that data from cell phones and other mobile devices.
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After your email is on Exchange Online (which comes with Office 365), you can read it on a mobile device. You can also receive Lync alerts. As the admin for your organization, you can turn those settings on or off for everybody else.
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Step 5: Set up online communication tools
With Lync you can see if your coworkers are online, and you can communicate with them through instant messaging (IM), audio calls, or video calls. You can even conduct online presentations that include audio, video, screen-sharing, and a virtual whiteboard.
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Step 6: Get everybody ready
After you’ve set up Office 365, you have another task—preparing and training the people in your organization.
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As the admin at your organization, you’re probably the person everyone goes to for help. That will probably also be true for Office 365. If you get asked a question that you don’t know the answer to, there are resources specifically for admins like you. More resources:
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Step 7: Meet compliance requirements
Office 365 includes features in Microsoft Exchange Online and in SharePoint Online that you can use to help your organization meet its legal, regulatory, and organizational compliance requirements.
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For Exchange Online, visit Security and Compliance for Exchange Online in Office 365 to do the following:
For SharePoint Online, visit Records management and compliance in SharePoint Online to do the following:
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