Create analyses and prioritize projects (Project Server 2010)


Applies to: Project Server 2010

Topic Last Modified: 2011-04-13

With several project proposals submitted, the next step is to determine which proposals will be approved as projects. The portfolio analysis features in Microsoft Project Web App can help you evaluate cost relative to strategic value for each proposal.


This article and the videos it contains describe a typical portfolio analysis scenario. Your organization may have customized this process to meet unique business needs.

Create the analysis

Watch a video of the following procedure

  1. On the Quick Launch, under Portfolio Strategy, click Portfolio Analyses.

  2. Click New.

  3. Type a Name and Description, and then choose a Department, if appropriate.

  4. Choose whether to Prioritize projects using business drivers or to Prioritize projects using custom fields.

  5. Click Selected Projects and identify which proposals to include in the analysis.

  6. In the Analysis Primary Cost Constraint section, choose the primary budget constraint for the analysis.

  7. If resource requirements have been specified for the proposals you are analyzing, choose the Analyze time-phased project resource requirements against organizational resource capacity check box.

  8. Under Alias project Force-in and Force-out options, identify the lookup tables to use if you want to tie force-in and force-out decisions to options selected from a list.

  9. Click Next.

Prioritize the proposals

Watch a video of the following procedure

If you chose to prioritize projects by using business drivers:

  1. For each proposal listed down the left side, rate its impact on each of the business drivers listed across the top. Do this by using the lists in the grid.

  2. Click Next to see the calculated priorities.

If you chose to prioritize projects by using custom fields:

  1. Click Modify, and then choose the fields you want to use in the analysis.

  2. Set the weights and minimum/maximum values for each of the custom fields.

  3. Click Next to see the calculated priorities.

Once you have completed these procedures, the next step is to analyze your portfolio based on high-level cost constraints.