Opalis 6.3 Privacy Statement

Applies To: Opalis 6.3

Opalis, a Microsoft Subsidiary, is committed to protecting your privacy, while delivering software that brings you the performance, power, and convenience you desire in your personal computing. This privacy statement explains many of the data collection and use practices of Microsoft Opalis 6.3 ("Opalis"). It focuses on features that communicate with the Internet. It does not apply to other online or offline Microsoft sites, products, or services.

Opalis is an automation platform for orchestrating and integrating IT tools to drive down the cost of datacenter operations, while improving the reliability of IT processes. It enables IT organizations to automate best practices, such as those found in Microsoft Operations Framework (MOF) and Information Technology Infrastructure Library (ITIL).

Collection and Use of Your Information

The information we collect from you will be used by Microsoft and its controlled subsidiaries and affiliates to enable the features you are using and provide the service(s) or carry out the transaction(s) you have requested or authorized. It may also be used to analyze and improve Microsoft products and services.

We may send certain mandatory service communications such as welcome letters, billing reminders, information on technical service issues, and security announcements. Some Microsoft services may send periodic member letters that are considered part of the service. We may occasionally request your feedback, invite you to participate in surveys, or send you promotional mailings to inform you of other products or services available from Microsoft and its affiliates.

In order to offer you a more consistent and personalized experience in your interactions with Microsoft, information collected through one Microsoft service may be combined with information obtained through other Microsoft services. We may also supplement the information we collect with information obtained from other companies. For example, we may use services from other companies that enable us to derive a general geographic area based on your IP address in order to customize certain services to your geographic area.

Except as described in this statement, personal information you provide will not be transferred to third parties without your consent. We occasionally hire other companies to provide limited services on our behalf, such as packaging, sending and delivering purchases and other mailings, answering customer questions about products or services, processing event registration, or performing statistical analysis of our services. We will only provide those companies the personal information they need to deliver the service, and they are prohibited from using that information for any other purpose.

Microsoft may access or disclose information about you, including the content of your communications, in order to:

  • Comply with the law or respond to lawful requests or legal process.

  • Protect the rights or property of Microsoft or our customers, including the enforcement of our agreements or policies governing your use of the services.

  • Act on a good faith belief that such access or disclosure is necessary to protect the personal safety of Microsoft employees, customers, or the public. We may also disclose personal information as part of a corporate transaction such as a merger or sale of assets.

Information that is collected by or sent to Microsoft by Opalis may be stored and processed in the United States or any other country in which Microsoft or its affiliates, subsidiaries, or service providers maintain facilities. Microsoft abides by the safe harbor framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of data from the European Union, the European Economic Area, and Switzerland.

Collection and Use of Information about Your Computer

When you use software with Internet-enabled features, information about your computer ("standard computer information") is sent to the Web sites you visit and online services you use. Microsoft uses standard computer information to provide you Internet-enabled services, to help improve our products and services, and for statistical analysis. Standard computer information typically includes information such as your IP address, operating system version, browser version, and regional and language settings. In some cases, standard computer information may also include hardware ID, which indicates the device manufacturer, device name, and version. If a particular feature or service sends information to Microsoft, standard computer information will be sent as well.

The privacy details for each Opalis feature, software or service listed in this privacy statement describe what additional information is collected and how it is used.

Security of Your Information

Microsoft is committed to helping protect the security of your information. We use a variety of security technologies and procedures to help protect your information from unauthorized access, use, or disclosure. For example, we store the information you provide on computer systems with limited access, which are located in controlled facilities.

Changes to this Privacy Statement

We will occasionally update this privacy statement to reflect changes in our products, services, and customer feedback. When we post changes, we will revise the "last updated" date at the top of this statement. If there are material changes to this statement or in how Microsoft will use your personal information, we will notify you either by posting a notice of such changes prior to implementing the change or by directly sending you a notification. We encourage you to periodically review this statement to be informed of how Microsoft is protecting your information.

For More Information

Microsoft welcomes your comments regarding this privacy statement. If you have questions about this statement or believe that we have not adhered to it, please contact us at:

Microsoft Privacy Response Center

Microsoft Corporation

One Microsoft Way

Redmond, WA, 98052 USA

Specific Features

The remainder of this document will address the following specific features:

Workflow Data Logging

What This Feature Does

Workflow activities that interact with systems can be configured to collect data that would be considered private.

Information Collected, Processed, or Transmitted:

Examples of such systems would be Active Directory, BMC Remedy, etc. By default, this data (referred to as "Object Specific Published Data" in the product) is not logged; however, the Enterprise can select an option to "Log Object Specific Published Data" in which case this data will be logged to the database and visible in the Operator Console/Designer/etc.

Use of Information:

This information is not sent outside of the Enterprise.


Refer to the Opalis User Guide section “Configuring Policy Log Options” for details on how to enable and disable this feature.

Important Information:

Workflows, (referred to as “Policies” in the product) have a revision history associated with them. This history is stored in the database along with the Active Directory SID of the user that created the changes. This feature cannot be disabled.

Workflow Exports

What This Feature Does:

The Enterprise can export policies and other Opalis configuration information into an XML-formatted file intended to be used as a policy export/import mechanism.

Information Collected, Processed, or Transmitted:

These exports will contain information about the policies(s) as required to import them at a subsequent date. Any information stored in an Opalis workflow would be present in the export. This would include form-field data configured into policy objects (“Activities”) as well as policy owner information such as SIDs from Active Directory.

Use of Information:

This information is not sent outside of the Enterprise.


The export/import feature is only present in the Opalis Client (the “Designer”) and you may opt not to use this feature.

Interaction with Third Party Systems

What This Feature Does:

Opalis Integration Packs allow the Enterprise to interact with third party systems as part of an overall workflow (“Policy”).

Information Collected, Processed, or Transmitted:

Opalis does not collect or send any such data, however third party systems might. Opalis may interact with third party systems such as to cause them to send information outside the Enterprise.

Use of Information:

Opalis does not send any information outside the enterprise. Such information would be sent by a third party system in response to activity driven by Opalis.


Review the privacy features and policies of the third party systems that are interacting with Opalis. If a third party system does in fact transmit this sort of information as part of interacting with Opalis, consult the privacy statement as well as other documentation provided by the third party system vendor for instructions on how to disable such transmission.