Text Data File feature

The Text Data File feature enables you to export media properties and annotation fields as a text file. This file can be imported into third-party database or spreadsheet programs. You can save the text in a tab- or comma-separated format so that it appears as a worksheet in spreadsheet programs such as Microsoft Excel.

To create personalized documents such as form letters, you can export data by selecting the Merge option. In Microsoft Word, for example, you can combine variable data (like media names or properties) in a merge file with text in a main document. The Merge option is especially useful when importing information into FileMaker or Microsoft Access because it auto-detects fields where it will automatically put your imported data.

To use the same settings when saving text data files in the future, save your settings by using the Options menu. Any saved options can be incorporated into scripts.

To create a text data file

  1. On the Make menu, click Text Data File.

  2. In the Available Fields section, select the field that you want to appear in the final text file and click the single right arrow button in the dialog box. Repeat this step for each field that you want to add to the final export. To remove a field, select it in the Fields Included section, and then click the single left arrow. To add or remove all the fields simultaneously, click the Add All or Remove All double-arrow button, respectively.

  3. If necessary, change the order of the exported fields by clicking the up and down arrows to the right of the section.

  4. On the Encoding menu, choose how you want the text to be encoded.

  5. On the Format menu, choose how you want to separate your fields, or if you do not want them separated.

  6. If you want to save these settings as a profile that you can access later, click Save on the Options menu.

  7. Click Make, and then browse to the location where you want to save the export.

  8. Click Save.