Workflow in SharePoint Server

APPLIES TO: yes2013 yes2016 yes2019 noSharePoint Online

Workflows in SharePoint allow you to model and automate business processes. These business processes can range from simple to complex. But most importantly, workflow lets users focus on doing the work -- rather than managing the workflow.

Workflows help people to collaborate on documents and to manage project tasks by implementing business processes on documents and items in a SharePoint site. Workflows help organizations adhere to consistent business processes, and improve organizational efficiency and productivity.

SharePoint 2013 Workflow and Microsoft Flow

SharePoint Server 2019 supports a variety of workflow technologies to meet the needs of our customers. These workflow technologies are described below.

  • The SharePoint 2013 Workflow platform is the recommended workflow technology for SharePoint Server 2019. These workflows integrate with Microsoft Workflow Manager and will provide a stable and reliable workflow experience for SharePoint Server 2019.​
  • Microsoft Flow is the new cloud-based platform to automate actions across a variety of applications and services. Thanks to hybrid technology, you can also integrate Microsoft Flow into your SharePoint Server environments using the On-Premises Data Gateway. Each related user must be assigned a PowerApps Plan 1 license to use Flow with SharePoint Server, which is not included as part of the SharePoint Server license. In addition, Microsoft Flow is currently optimized for non-interactive workflows with SharePoint Server. If you require interactive workflows, we recommend exploring the SharePoint 2013 Workflow platform instead.
  • The SharePoint 2010 Workflow platform is also supported in SharePoint Server 2019 for backward compatibility. This allows SharePoint Sever 2019 to run legacy workflows from previous versions of SharePoint Server. Although SharePoint 2010 workflows are still supported, we don’t recommend building new workflows using this technology. Instead, we recommend exploring either SharePoint 2013 workflows or Microsoft Flow.