On-premises deployment for Surface Hub in a single-forest environment

This topic explains how you add a device account for your Microsoft Surface Hub when you have a single-forest, on-premises deployment.

If you have a single-forest on-premises deployment with Microsoft Exchange 2013 or later and Skype for Business 2013 or later, then you can use the provided PowerShell scripts to create device accounts. If you’re using a multi-forest deployment, see On-premises deployment for Surface Hub in a multi-forest environment.

  1. Start a remote PowerShell session from a PC and connect to Exchange.

    Be sure you have the right permissions set to run the associated cmdlets.

    Note here that $strExchangeServer is the fully qualified domain name (FQDN) of your Exchange server, and $strLyncFQDN is the FQDN of your Skype for Business server.

    Set-ExecutionPolicy Unrestricted
    $org='contoso.microsoft.com'
    $cred=Get-Credential $admin@$org
    $sessExchange = New-PSSession -ConfigurationName microsoft.exchange -Credential $cred -AllowRedirection -Authentication Kerberos -ConnectionUri "http://$strExchangeServer/powershell" -WarningAction SilentlyContinue
    $sessLync = New-PSSession -Credential $cred -ConnectionURI "https://$strLyncFQDN/OcsPowershell" -AllowRedirection -WarningAction SilentlyContinue
    Import-PSSession $sessExchange
    Import-PSSession $sessLync
    
  2. After establishing a session, you’ll either create a new mailbox and enable it as a RoomMailboxAccount, or change the settings for an existing room mailbox. This will allow the account to authenticate into the Surface Hub.

    If you're changing an existing resource mailbox:

    Set-Mailbox -Identity 'HUB01' -EnableRoomMailboxAccount $true -RoomMailboxPassword (ConvertTo-SecureString -String <password> -AsPlainText -Force)
    

    If you’re creating a new resource mailbox:

    New-Mailbox -UserPrincipalName HUB01@contoso.com -Alias HUB01 -Name "Hub-01" -Room -EnableRoomMailboxAccount $true -RoomMailboxPassword (ConvertTo-SecureString -String <password> -AsPlainText -Force)
    
  3. After setting up the mailbox, you will need to either create a new Exchange ActiveSync policy, or use a compatible existing policy.

    Surface Hubs are only compatible with device accounts that have an ActiveSync policy where the PasswordEnabled property is set to False. If this isn’t set properly, then Exchange services on the Surface Hub (mail, calendar, and joining meetings), will not be enabled.

    If you haven’t created a compatible policy yet, use the following cmdlet—this one creates a policy called "Surface Hubs". Once it’s created, you can apply the same policy to other device accounts.

    $easPolicy = New-MobileDeviceMailboxPolicy -Name “SurfaceHubs” -PasswordEnabled $false
    

    Once you have a compatible policy, then you will need to apply the policy to the device account. However, policies can only be applied to user accounts and not resource mailboxes. You need to convert the mailbox into a user type, apply the policy, and then convert it back into a mailbox—you may need to re-enable it and set the password again too.

    $acctUpn = Get-Mailbox -Identity "<mailbox identity>"
    $credNewAccount.Password = ConvertTo-SecureString -String <room mailbox password> -AsPlainText -Force
    Set-Mailbox $acctUpn -Type Regular
    Set-CASMailbox $acctUpn -ActiveSyncMailboxPolicy $easPolicy
    Set-Mailbox $acctUpn -Type Room
    Set-Mailbox $acctUpn -RoomMailboxPassword $credNewAccount.Password -EnableRoomMailboxAccount $true
    
  4. Various Exchange properties can be set on the device account to improve the meeting experience for people. You can see which properties need to be set in the Exchange properties section.

    Set-CalendarProcessing -Identity $acctUpn -AutomateProcessing AutoAccept -AddOrganizerToSubject $false –AllowConflicts $false –DeleteComments $false -DeleteSubject $false -RemovePrivateProperty $false
    Set-CalendarProcessing -Identity $acctUpn -AddAdditionalResponse $true -AdditionalResponse "This is a Surface Hub room!"
    
  5. If you decide to have the password not expire, you can set that with PowerShell cmdlets too. See Password management for more information.

    Set-AdUser $acctUpn -PasswordNeverExpires $true
    
  6. Enable the account in Active Directory so it will authenticate to the Surface Hub.

    Set-AdUser $acctUpn -Enabled $true
    
  7. Enable the device account with Skype for Business by enabling your Surface Hub AD account on a Skype for Business Server pool:

    Enable-CsMeetingRoom -SipAddress "sip:HUB01@contoso.com"
     -DomainController DC-ND-001.contoso.com -RegistrarPool LYNCPool15.contoso.com
     -Identity HUB01
    

    You'll need to use the Session Initiation Protocol (SIP) address and domain controller for the Surface Hub, along with your own Skype for Business Server pool identifier and user identity.

  8. OPTIONAL: You can also allow your Surface Hub to make and receive public switched telephone network (PSTN) phone calls by enabling Enterprise Voice for your account. Enterprise Voice isn't a requirement for Surface Hub, but if you want PSTN dialing functionality for the Surface Hub client, here's how to enable it:

    Set-CsMeetingRoom  -Identity HUB01 -DomainController DC-ND-001.contoso.com -LineURI "tel:+14255550555;ext=50555"  -EnterpriseVoiceEnabled $true
    

    Again, you need to replace the provided domain controller and phone number examples with your own information. The parameter value $true stays the same.

Disable anonymous email and IM

Surface Hub uses a device account to provide email and collaboration services (IM, video, voice). This device account is used as the originating identity (the “from” party) when sending email, IM, and placing calls. As this account is not coming from an individual, identifiable user, it is deemed “anonymous” because it originated from the Surface Hub's device account.

Assume you have a per-user client policy assigned to each meeting room device with an identity of SurfaceHubPolicy. To disable anonymous email and messaging, you add a clientPolicyEntry to this client policy by using the following commands.

$policyEntry = New-CsClientPolicyEntry -Name AllowResourceAccountSendMessage -value $false
$clientPolicy = Get-CsClientPolicy -Identity SurfaceHubPolicy
$clientPolicy.PolicyEntry.Add($policyEntry)
Set-CsClientPolicy -Instance $clientPolicy

To verify that the policy has been set:

Select-Object -InputObject $clientPolicy -Property PolicyEntry

The output should be:

PolicyEntry
-----------
{Name=AllowResourceAccountSendMessage;Value=False}

To change the policy entry:

$policyEntry =  New-CsClientPolicyEntry -Name AllowResourceAccountSendMessage -value $true
$clientPolicy | Set-CsClientPolicy -PolicyEntry @{Replace = $policyEntry}

To remove the policy entry:

$policyEntry = New-CsClientPolicyEntry -Name AllowResourceAccountSendMessage -value $true
$clientPolicy | Set-CsClientPolicy -PolicyEntry @{Remove = $policyEntry}