License Universal Print

Universal Print is included with commercial and educational Microsoft 365 and Windows 10 subscriptions, but can also be purchased as a standalone subscription.

Learn how to set up printers, give users access, and complete your first print job on the Onboarding to Universal Print page.

List of subscriptions that include Universal Print

Organizations that have one of the following subscriptions have licenses for Universal Print.

Subscription
Microsoft 365 Enterprise F3, E3, E5, A3, A5
Windows 10 Enterprise E3, E5, A3, A5
Microsoft 365 Business Premium

Universal Print standalone subscription

For customers without a subscription that includes Universal Print, the service can be licensed standalone. The standalone subscription does not come with, but requires, Azure Active Directory.

What's included with Universal Print?

Universal Print comes with a pool of print jobs that are available to all users who have a license. Each Universal Print license includes 5 print jobs per month which are pooled. For example, a subscription with 1,000 licensed users will have 5,000 jobs per month available to all users. Unused print jobs expire at the end of each month.

Note

A single printed document is counted as a single print job, regardless of the number of pages or number of copies printed. Attributes such as single vs. double sided or color vs. grayscale do not affect print job count. For example, 15 copies of a 10-page document sent to the printer is counted as a single print job.

A print job is only counted when it is completed. A job is considered completed when it is successfully delivered to a printer or acquired by a 3rd party service being used with Universal Print. It is counted even if it is not picked up from the printer by the user who may be using a secure release mechanism like badge release. If a failure occurred in the Universal Print service, the job is not counted.

Additional print volume

Important

If your print usage will exceed the included capacity, additional print job volume is available to be added to your organization’s pool.

Some organizations print more than others on a monthly basis. Customers can add additional volume add-on packs (500 print jobs each) to their standard pool of print jobs. Volume add-on packs are available through your regular channel.

To view your total print volume, monitor usage, and know when you need to purchase additional volume, visit the Usage and Reports page in the Universal Print portal.

A screenshot of the Admin Portal showing print job capacity and usage information.

Each add-on pack provides 500 additional print jobs per month, and they are always pooled. Multiple add-ons can be purchased to further increase the pool.

For example, a tenant with 1,000 licenses and 10 volume add-on packs will have a total of 10,000 print jobs available to users:

(1,000 licenses * 5 jobs per user per month) + (10 Add-ons * 500 jobs per month) = 10,000 jobs per month

Pricing

Customers who don’t have a subscription that includes Universal Print can buy the standalone subscription for $4 per user per month.

For all customers, a volume add-on pack (500 print jobs per pack) is $25 per tenant per month.

Note

We will closely watch demand patterns to inform our future decisions on add-on packs for different volumes.

List of regions where Universal Print is available

Universal Print is deployed in Azure data centers within the following regions. For the best experience, users of the service should reside near one of these regions. To understand and configure where your data is stored, see Data storage in Universal Print.

Tenants registered within India are not currently supported.

Brazil Canada Australia
  • Brazil South
  • Canada Central
  • Canada East
  • Australia East
United States Europe Asia UK
  • East US 2
  • North Central US
  • South Central US
  • West US 2
  • North Europe
  • West Europe
  • East Asia
  • Japan East
  • Southeast Asia
  • UK South