You can generate promotional codes for an app or add-on that you have published in the Windows Store. Promotional codes are an easy way to give influential users free access to your app or add-on. You might also use promotional codes to address customer service scenarios by giving users free access to your app or add-on, or for beta testing with Windows 10.
Each promotional code has a corresponding unique redeemable URL that you can distribute to a single user or to a group of users. The user can simply click the URL to redeem the code and install your app or add-on from the Windows Store.
You can use targeted push notifications to distribute a promotional code to a segment of your customers. When doing so, be sure to use a promotional code that allows multiple customers to use the same code.
In the Windows Dev Center dashboard, you can:
- Order a set of promotional codes for your app or add-on.
- Download a fulfilled promotional codes order.
- Review promotional code usage.
You can generate promotional codes even if you have selected the Visibility option Stop acquisition: Any customer with a direct link can see the product’s Store listing, but they can only download it if they owned the product before, or have a promotional code and are using a Windows 10 device.
Note that your app must pass the final publishing phase of the app certification process before customers can redeem a promotional code to install it.
Promotional code policies
Be aware of the following policies for promotional codes:
- You can generate promotional codes for any app or add-on that you published to the Windows Store. Customers can redeem the codes on any versions of Windows that are supported by your app or add-on.
- Promotional codes expire 6 months after the date you order them (unless you choose an earlier expiration date).
- For each of your apps or add-ons, you can generate codes that allow up to 1600 redemptions every 6 months. The 6 month period begins when the first promotional code order is submitted, even if you choose an earlier expiration date. The total of 1600 redemptions per product applies to both single-use codes and codes that can be used multiple times.
- You must follow the requirements defined in the App Developer Agreement, including section 3k. Promotional Codes.
Order promotional codes
To order promotional codes for an app or add-on that you published to the Windows Store:
In the left navigation menu of the Windows Dev Center dashboard, expand Attract and then select Promo codes.
On the Promotional codes page, click Order codes.
On the New promotional codes order page, enter the following:
- Select the app or add-on for which you want to generate codes.
- Specify a name for the order. You can use this name to differentiate between different orders of codes when reviewing your promotional code usage data.
- Select the order type. You can choose to generate a set of promo codes that can each be used once, or you can choose to generate one promo code that can be used multiple times.
- Specify the number of codes to order (if generating a set of codes) or the number of times the code can be redeemed (if generating one code to be used multiple times).
- Specify when the promotional codes should become active. To choose a specific start date and time, clear the Codes are active immediately check box. Otherwise, the codes will be active immediately.
- Specify when the promotional codes should expire. To choose a specific expire date and time earlier than 6 months, clear the Codes expire after 6 months check box.
Click Order codes. You'll then be returned to the Promotional codes page, where you'll be able to see your new order in the summary table of promotional code orders for that app.
Download and distribute promotional codes
To download a fulfilled promotional code order and distribute the codes to customers:
- In the left navigation menu of the Windows Dev Center dashboard, expand Attract and then select Promo codes.
- Click the Download link for the promotional code order, then save the generated file to your computer. This file contains information about your promotional codes order in tab-separated value (.tsv) format.
Open the .tsv file in the editor of your choice. For the best experience, open the .tsv file in an application that can display the data in a tabular structure, such as Microsoft Excel. However, you can open the file in any text editor.
The file contains the following columns of data for each code:
- Product name: The name of the app or add-on that the code is associated with.
- Order name: The name of the order in which this code was generated.
- Promotional code: The code itself. This is a 5x5 string of alphanumeric characters separated by hyphens. For example: DM3GY-M2GYM-6YMW6-4QHHT-23W2Z
- Redeemable URL: The URL that a customer can use to redeem the code and install your app or add-on. The URL has the following format: http://go.microsoft.com/fwlink/?LinkId=532540&mstoken=<promotional_code>
- Start date: The date this code became active.
- Expire date: The date this code expires.
- Code ID: A unique ID for this code.
- Order ID: A unique ID for the order in which this code was generated.
- Given to: An empty field that you can use to keep track of which customer you gave the code to.
- Available: The number of times the code is still available to redeem (at the time the file was generated).
- Redeemed: The number of times that the code has been redeemed (at the time the file was generated).
Distribute the redeemable URLs to your customers via any communication format you prefer (for example targeted notifications, email, SMS messages, or printed cards). We recommend that your communication includes the following:
- An explanation of which app or add-on the promotional code is for, and optionally a description of why the customer is receiving the code.
- The redeemable URL for the code.
- Instructions that guide the customer to visit the redeemable URL, log in using their Microsoft account, and follow the instructions to download and install your app.
Code redemption user experience
After you distribute a promotional code (or its redeemable URL) to a customer, they can use that URL to get the product for free. Clicking the redeemable URL will launch an authenticated Redeem your code page at https://account.microsoft.com/billing/redeem. This page includes a description of the app the user is about to redeem. If the customer is not logged in with their Microsoft account, they may be prompted to do so. Your customer can also visit https://account.microsoft.com/billing/redeem and enter the code directly.
We recommend that you don't distribute promotional codes to your customers until your product has completed the publishing process (even if you have selected Make this product available but not discoverable in the Store). Customers will see an error if they try to use a promotional code for a product which hasn't been published yet.
After the customer clicks Redeem, the Windows Store will open to the overview page for the app (if they are on a Windows 10 or Windows 8.1 device), where they can click Install to download and install the app for free. If the customer is on a computer or device that does not have the Windows Store installed, the link will launch the Windows Store web page for the app. The code will be applied to the customer's Microsoft account, so they can later download the app on a Windows device (that is associated with the same Microsoft account) for free.
In some cases the customer may see a Buy button instead of Install, even though the app was successfully redeemed via the promotional code. The customer can click Buy to install the app for no charge.
Review your promotional codes
To review a detailed summary of promotional code orders for an app and its add-ons, navigate to the Promotional codes page for the app (expand Monetization and click Promotional codes). You can review the following details for all current and inactive promotional codes for the app:
- Order name
- App or add-on
- Start date
- Expire date
You can also download an order from this table, as described above.