Print Account Book Reports

Account book reports display all the general ledger entries created in a specific period. The two account book reports are:

  • Official Account Book report - Displays information for every general ledger entry, grouped by transaction.
  • Official Account Summarized Book report - Displays a summary of general entries, grouped by heading or posting accounts.

When sending these reports to the authorities or auditors, you can include additional pages that will precede your report. To do this, you need to manually set the report's first page number. For example, if you have three pages of information preceding your report, you can set the first page of the report to indicate that it is page 4.

To print an official account book report

  1. Choose the Search for Page or Report icon, enter Account - Official Acc. Book, and then choose the related link.

  2. In the Options FastTab, fill in the fields as described in the following table.

    Field Description
    Closing Transaction Description Enter the description for the closing period transaction.
    Opening Transaction Description Enter the description for the opening period transaction.
    First Page Enter the number that you want to include on the first page of the report.
    Show Amounts in Add. Currency Select to show the report amounts in additional reporting currency (ACY).
  3. In the GL Register FastTab, select appropriate filters.

  4. Choose the Print button to print the report or choose the Preview button to view it on the screen.

To print an official account summarized book report

  1. Choose the Search for Page or Report icon, enter Official Acc.Summarized Book, and then choose the related link.

  2. In the Options FastTab, fill in the fields as described in the following table.

    Field Description
    From Date Enter the start date of the report.
    To Date Enter the end date of the report.
    Include Closing Entries Select to include the closing entries in the report.
    Show Amounts in Add. Currency Select to show the report amounts in additional reporting currency (ACY).
    First page Enter the number that you want to include on the first page of the report.
    Account Type Select Posting or Heading. Posting implies that entries can be posted to the account, and Heading implies that entries cannot be posted to the account.
  3. Choose the Print button to print the report or choose the Preview button to view it on the screen.

See Also

Spain Local Functionality