在 SharePoint Server 2013 中管理數位資產概觀Overview of managing digital assets in SharePoint Server 2013

摘要:了解資產庫以及如何使用它來儲存與共用影像、 音訊或視訊檔。Summary: Learn about the asset library and how you can use it to store and share image, audio, or video files.

本文說明數位資產 (也稱為多媒體) 並定義可用相對於 SharePoint Server 2013 中的數位資產管理的關鍵字詞。它也說明方面的數位資產管理使用 SharePoint Server 2013 中的資產庫、 說明主要資產庫使用者,並概述常見的案例使用 SharePoint Server 2013 中的資產庫。This article describes digital assets (also known as rich media) and defines key terms that are used in relation to managing digital assets in SharePoint Server 2013. It also explains aspects of managing digital assets by using the assets library in SharePoint Server 2013, describes the primary users of an asset library, and outlines common scenarios for using the asset library in SharePoint Server 2013.

如需如何規劃數位資產管理解決方案的詳細資訊,請參閱 < SharePoint Server 2013 中的規劃數位資產庫For more information about how to plan a solution for managing digital assets, see Plan digital asset libraries in SharePoint Server 2013.

Office 工作者的增加時的號碼來建立或重複圖像及其他多媒體資產使用日常工作的一部分。通常,但沒有集中存放庫存在於最佳化儲存這些資產的部門或企業層級。集中存放庫可讓使用者輕鬆探索和重複使用其他人已建立的多媒體資產。在 SharePoint Server 2013 中的資產庫可以用於儲存及管理數位資產提供特定的存放庫儲存組織時間及其他資源。使用者不再需要多個位置的資產尋找透過網路或重新建立從零開始的資產。使用集中存放庫的數位資產管理,組織也 exerts 嚴密控制 brand 機密內容並可以確保適當的使用者都可使用僅核准的資產的產品。Increasing numbers of office workers create or reuse images and other rich media assets as part of their daily tasks. Often, however, no centralized repository exists at the departmental or enterprise level that is optimized for storing these assets. A centralized repository lets users easily discover and reuse rich media assets that others have already created. The asset library in SharePoint Server 2013 can save an organization time and other resources by providing a specialized repository for storing and managing digital assets. Users no longer have to look for assets in multiple locations over the network, or re-create assets from scratch. By using a centralized repository for managing digital assets, the organization also exerts tighter control over brand-sensitive content and can make sure that only approved assets for products are made available to the appropriate users.

關於管理數位資產About managing digital assets

數位資產的影像、 音訊或視訊檔案或其他可重複使用的豐富型內容片段的整個企業組織會使用應用程式中。在 SharePoint Server 2013 中的資產庫可讓使用者輕鬆地建立、 探索,並重複使用現有組織內的數位資產。A digital asset is an image, audio, or video file, or other reusable rich content fragment that an organization uses in applications across the enterprise. The asset library in SharePoint Server 2013 enables users to easily create, discover, and reuse existing digital assets within the organization.

在 SharePoint Server 2013 中您可以使用資產庫來儲存和與使用者共用數位資產。資產庫是自訂專用於儲存以及分類多媒體資產使用而設計的內容類型的 SharePoint Server 2013 文件庫範本。In SharePoint Server 2013 you use an asset library to store and share digital assets with users. The asset library is a SharePoint Server 2013 library template that is customized to use content types designed specifically for storing and cataloging rich media assets.

管理數位資產的有效解決方案指定下列各項:An effective solution for managing digital assets specifies the following:

  • 要為每種資產提供的中繼資料。The metadata to provide for each kind of asset.

  • 資產所需的儲存空間量,以及將資產提供給使用者使用時所需考量的效能問題。The amount of storage space that is required for the assets, and the performance issues to consider for serving the assets to users.

  • 資產生命週期各階段儲存資產的位置。Where to store assets at each stage of the life cycle of an asset.

  • 如何在資產生命週期各階段控制資產的存取權。How to control access to an asset at each stage of its life cycle.

  • 如何在小組成員進行資產建立、檢閱、核准、發佈和處置時移動組織內的資產。How to move assets within the organization as team members contribute to creation, review, approval, publication, and disposition of assets.

  • 套用至資產的原則,以稽核資產相關動作、正確地保留或處置資產,以及保護組織的重要資產。Which policies to apply to assets so that asset-related actions are audited, assets are retained or disposed of correctly, and assets that are important to the organization are protected.

  • 如何將資產視為依需求和公司指導方針必須保留的公司記錄。How assets are treated as corporate records, which must be retained according to requirements and corporate guidelines.

如需如何使用 SharePoint Server 2013 中規劃數位資產解決方案的資訊,請參閱 < SharePoint Server 2013 中的規劃數位資產庫For information about how to plan a digital asset solution by using SharePoint Server 2013, see Plan digital asset libraries in SharePoint Server 2013.

資產庫使用者Users of an asset library

在 SharePoint Server 2013 中的資產庫使用者一般分成下列三種類別:Users of an asset library in SharePoint Server 2013 generally fall into one of the following three categories:

  • 資產 creators。這包括建立繪圖人員、 視訊生產者或行銷 copywriters 個別資產的人員以及誰提交資產的資產庫的人員。例如繪圖人員可能會在多個解析度及大小、 色彩及黑白、 中建立產品標誌和再將所有版本的標誌都上載其他的產品行銷團隊成員所使用的資產文件庫。Asset creators. This includes people who create individual assets, such as graphic artists, video producers, or marketing copywriters, and who submit assets to the asset library. For example, a graphic artist might create a product logo in multiple resolutions and sizes, and in both color and black and white, and then upload all versions of the logo to the asset library for use by other members of a product marketing team.

  • 資產經理。這包括管理資產文件庫中的人員。他們是負責從第一次提交資產,透過發佈至資產的到期時的時間的時間的端對端工作流程。他們也是負責管理和組織資產文件庫中。例如資產管理員可能會需要多個版本的產品標誌和適當分類程式庫中、 新增的關鍵字,例如重要中繼資料和設定之後無法使用資產的日期。Asset managers. This includes people who manage the assets in the library. They are in charge of the end-to-end workflow from the time that an asset is first submitted, through publication, to the time when an asset expires. They are also in charge of managing and organizing assets in the library. For example, an asset manager might take multiple versions of a product logo and categorize them appropriately in the library, add important metadata such as keywords, and set a date after which the asset cannot be used.

  • 資產消費者。這包括具有尋找及使用資產庫中建立其他工作產品的人員。例如,網站設計者可以使用產品標誌資產庫中建立行銷產品網站頁面時。Asset consumers. This includes people who have to find and use assets from the library to create other work products. For example, web designers can use a product logo from the asset library when they create marketing pages for product websites.

根據案例,這些使用者可能會重複。例如,具有將資產上傳至資產庫權限的使用者,也具有權限可分類和管理其提交至封存的資產。如果資產建立者尋找並使用新增至其他工作產品的資產,接著再將資產上傳為個別資產,則資產建立者也可以是資產消費者。例如,視訊生產者可能會使用產品標誌,同時製作產品的行銷視訊,然後將資產庫中的視訊上傳為個別資產。Depending on the scenario, there can be crossover between these users. For example, users who have permission to upload assets to the library may also have permission to categorize and manage the assets they submit to the archive. Asset creators can also be asset consumers if they look for and use assets that are added to other work products, which in turn are uploaded as separate assets. For example, a video producer might use a product logo while making a marketing video for a product, and then upload the video to the library as a separate asset.

SharePoint Server 2013 中管理數位資產Managing digital assets in SharePoint Server 2013

SharePoint Server 2013 提供名為自訂要用於新影像、 音訊及視訊內容類型設計特別儲存及分類多媒體資產的資產庫的文件庫範本。這些新的內容類型使用新如預覽、 圖片大小、 日期圖片採取及長度 (秒) 參與特定資產的中繼資料的資料行類型。資產庫也有當指標停留在資產時顯示的縮圖及此中繼資料的一些預覽模式。企業關鍵字可以指派給資產,使其更容易探索到的搜尋。上傳新的資產、 或關鍵字可以稍後新增資產經理時關鍵字可以指派資產建立者。使用者可以速率資產,資產提供其他中繼資料的功能。中繼資料接著可用時資產會顯示在網頁組件。例如,如果您有文件庫的使用者都具備檢視及分級訓練影片,您可用於網頁組件網頁上顯示的頂端分級影片。SharePoint Server 2013 provides a library template named Asset Library that is customized to use new image, audio, and video content types designed specifically for storing and cataloging rich media assets. These new content types use new column types such as Preview, Picture Size, Date Picture Taken, and Length (seconds) that contribute to the metadata for a particular asset. The asset library also has a preview mode that displays a thumbnail and some of this metadata when you rest the pointer over an asset. Enterprise keywords can be assigned to assets to make them more easily discovered by searching. Keywords can be assigned by an asset creator when a new asset is uploaded, or keywords can be added later by an asset manager. Users can rate assets, a capability that provides additional metadata for assets. The metadata can then be used when assets are displayed in a Web Part. For example, if you have a library of training videos that users have viewed and rated, you can use a Web Part to display the top-rated videos on a web page.

資產建立者和資產經理可以直接在要上傳、 分類和管理資產的資產庫中的工作。資產使用者可以瀏覽至尋找資產的其他應用程式中的專案中插入文件庫。資產使用者可以瀏覽資產庫從 Office 應用程式並將資產插入至開啟的應用程式,例如 Word 或 PowerPoint。Asset creators and asset managers work directly in the asset library to upload, categorize, and manage assets. Asset consumers can browse the library to find assets for inserting into projects in other applications. Asset consumers can browse an asset library from Office applications and insert an asset into the open application, such as Word or PowerPoint.

您可以在 SharePoint Server 2013 中的使用者顯示數位資產,方式如下:You can display digital assets to users in SharePoint Server 2013 in the following ways:

  • 可讓使用者瀏覽資產庫。Allow users to browse the asset library.

  • 將網頁組件插入至小組網站上的網頁。Insert a Web Part into a web page on a team site.

  • 在發佈網站的發佈網頁上使用視訊欄位控制項。Use the video field control on a publishing page on a publishing site.

  • 使用內容查詢網頁組件。Use the Content Query Web Part.

用來向資產庫使用者顯示資產的特定方法,取決於使用者、必須使用資產庫中資產的方式,以及最適合案例的資產顯示方法。The specific methods that you use to display assets to users of the asset library will vary depending on who the users are, how they have to use assets from the library, and which methods for displaying assets are most appropriate for a scenario.

除了屬於資產庫的功能,您可以運用 SharePoint Server 2013 功能,例如工作流程、 路由、 規則及原則。這些功能協助管理資產如他們跳到資產文件庫、 追蹤資產的進度、 自動化的資產上核准、 發佈及設定資產的到期日。In addition to the features that are part of the asset library, you can take advantage of SharePoint Server 2013 features such as workflows, routing, rules, and policies. These features help manage the assets as they come into the asset library, track the progress of assets, automate publication of assets on approval, and set the expiration for assets.

使用資產庫的案例Scenarios for using the asset library

編輯權限的使用者可以將資產庫新增至任何 SharePoint Server 2013 網站集合或網站。下表說明您可能使用數位資產庫的可能狀況。Users with Edit permissions can add an asset library to any SharePoint Server 2013 site collection or site. The following table describes possible scenarios in which you might use a digital asset library.

案例Scenario 描述Description
公司品牌庫Corporate brand library
資產庫儲存品牌化公司資產 (例如標誌、藝術品和其他數位資產),而且工作流程和原則有助於管理內容。創意小組可以將數位資產提交至在其中檢閱和發佈的資產庫。內容人員會管理和編輯數位資產,確定它們已正確進行標記和組織。想要公司標誌或品牌資產的資訊工作者和外部網路合作夥伴會使用資產庫來尋找所需內容。The asset library stores branded corporate assets such as logos, artwork, and other digital assets, and workflows and policies help manage the content. Creative teams can submit digital assets to the asset library where they are reviewed and published. Content stewards manage and edit the digital assets to make sure that they are correctly tagged and organized. Information workers and extranet partners who want corporate logos or brand assets use the library to find the content they require.
部門入口網站Divisional portal
資產庫是單一入口網站之影像和多媒體檔案的存放庫。在此案例中,任何參與者或設計者都可以將標誌和影像上傳至資產庫,供其他人檢視和使用。內容一般是由參與者所管理,而且與新增和管理內容相關聯的工作流程或原則最少。例如,部門入口網站庫可能會有多個參與者,但只有一些核准者。透過檢視資產、下載資產,並將資產插入至其工作產品 (例如文件或簡報),網站的作者和網站設計者就可以使用資產庫中的內容。The asset library is a repository for images and rich media files for a single portal site. In this scenario, any contributor or designer can upload logos and images to the library for other people to view and use. The content is typically managed by contributors, and there is minimal workflow or policy associated with adding and managing content. For example, the divisional portal library might have multiple contributors but only a few approvers. Authors and web designers of the site use content in the library by viewing, downloading, and inserting it into their work products, such as documents or presentations.
小組網站Team site
與部門入口網站類似,但規模較小。資產庫是單一小組網站之影像和多媒體的存放庫。在此案例中,任何小組成員都可以資產上傳至資產庫,供其他小組成員檢視和使用。參與者會視需要管理內容,而且具有最少的工作流程或原則。透過檢視資產、下載資產,並將資產插入至其工作產品 (例如文件或簡報),小組成員就可以使用資產庫中的內容。Similar to a divisional portal but smaller. The asset library is a repository for images and rich media for a single team site. In this scenario, any team member can upload assets to the library for other team members to view and use. The content is managed as necessary by contributors, and there is minimal workflow or policy. Team members use content in the library by viewing, downloading, and inserting it into their work products, such as documents or presentations.
公司封存Corporate archive
資產庫儲存相片、視訊、文件和其他具有組織歷程記錄值的資產。使用者可以提交目前和過去項目,這些項目是由管理資產庫的管理者所收集、掃描、組織和標記,讓其他使用者可以瀏覽、搜尋和檢視封存的內容。The asset library stores pictures, video, documents, and other assets that have historical value to the organization. Users can submit current and past items, which are collected, scanned, organized, and tagged by curators who manage the library so that other users can browse, search, and view archived content.
部門媒體共用網站Divisional media sharing site
資產庫儲存音訊和視訊檔。在此案例中,任何人都可以將內容投稿至資產庫,而且資產庫中的項目管理作業最少或根本沒有。會啟用資產庫的評價,而評價搭配資產社交標記可以驅動資產庫內資產的結構和呈現。The asset library stores audio and video files. In this scenario, anyone can contribute to the library, and there is minimal or no management of items in the library. Ratings are enabled for the library, and are combined with social tagging of assets to drive the structure and presentation of assets within the library.