Update Billing account settings

A billing account contains defining information about your organization.

Note

Billing accounts are available in Microsoft Store for Business, and M365 admin center preview. For more information, see aka.ms/aboutM365preview.

The Billing account page allows you to manage organization information, purchasing agreements that you have with Microsoft, and admin approvals. The organization information and payment options are required before you can shop for products that have a price.

Organization information

We need your business address, email contact, and tax-exemption certificates that apply to your country or locale.

Business address and email contact

Before purchasing apps that have a fee, you need to add or update your organization's business address, contact email address, and contact name.

We use the Business address to calculate sales tax. If your organization's address has already been entered for other commercial purchases through Microsoft Store, or through other online purchases such as Office 365 or Azure subscriptions, then we’ll use the same address in Microsoft Store for Business and Microsoft Store for Education. If we don’t have an address, we’ll ask you to enter it during your first purchase.

We need an email address in case we need to contact you about your Microsoft Store for Business and for Education account. This email account should reach the admin for your organization’s Office 365 or Azure AD tenant that is used with Microsoft Store.

To update billing account information

  1. Sign in to the Microsoft Store for Business or Microsoft Store for Education
  2. Select Manage, and then select Billing accounts.
  3. On Overview, select Edit billing account information.
  4. Make your updates, and then select Save.

Organization tax information

Taxes for Microsoft Store for Business purchases are determined by your business address. Businesses in these countries can provide their VAT number or local equivalent:

  • Austria
  • Belgium
  • Bulgaria
  • Croatia
  • Cyprus
  • Czech Republic
  • Denmark
  • Estonia
  • Finland
  • France
  • Germany
  • Greece
  • Hungary
  • Ireland
  • Italy
  • Latvia
  • Liechtenstein
  • Lithuania
  • Luxembourg
  • Malta
  • Monaco
  • Netherlands
  • Norway
  • Poland
  • Portugal
  • Romania
  • Slovakia
  • South Africa
  • Spain
  • Sweden
  • Switzerland
  • United Kingdom

These countries can provide their VAT number or local equivalent on their Billing account information.

Market Tax identifier
Australia ABN (optional)
Brazil CNPJ (required)
India GSTIN (optional), PAN ID (required)
Isle of Man VAT ID (optional)
New Zealand GST Registration number (optional)
Monaco VAT ID (optional)
Taiwan VAT ID (optional)

Tax-exempt status

If you qualify for tax-exempt status in your market, start a service request to establish tax exempt status for your organization.

To start a service request

  1. Sign in to the Microsoft Store for Business.
  2. Select Manage, click Support, and then under Store settings & configuration select Create technical support ticket.

You’ll need this documentation:

Country or locale Documentation
United States Sales Tax Exemption Certificate
Canada Certificate of Exemption (or equivalent letter of authorization)
Ireland 13B/56A Tax Exemption Certificate
International organizations that hold tax exemption Certification / letter confirmation from local tax authorities

Calculating tax

Sales taxes are calculated against the unit price, and then aggregated.

For example:
(unit price X tax rate) X quantity = total sales tax

-or-

($1.29 X .095) X 100 = $12.25

Agreements

Each billing account includes access to the purchasing agreements your organization has signed with Microsoft. This could include:

  • Microsoft Enterprise Agreement
  • Select agreements
  • Open agreements
  • Microsoft customer agreement

If you there is an updated version of the Microsoft customer agreement for you to sign, you'll be prompted to on Agreements, or during a purchase.