Enable or disable sending emails when Audio Conferencing settings change
Users are automatically notified by email when they are enabled for Audio Conferencing. There may be times, however, when you want to reduce the number of emails that are sent to Skype for Business and Microsoft Teams user. In such cases, you can disable sending email.
If you disable sending emails, Audio Conferencing emails won't be sent to your users, including emails for when users are enabled or disabled for audio conferencing, when their PIN is reset, and when the conference ID and the default conferencing phone number changes.
Here is an example of the email that is sent to users when they are enabled for Audio Conferencing:
When are emails being sent to your users?
There are several emails that are sent to users in your organization after they are enabled for audio conferencing:
When an Audio Conferencing license is assigned to them.
When you manually reset the user's audio conferencing PIN.
When you manually reset the user's conference ID.
When the Audio Conferencing license is removed from them.
When the audio conferencing provider of a user is changed from Microsoft to another provider or None.
When the audio conferencing provider of a user is changed to Microsoft.
Enable or disable email from being sent to users
You can use the Skype for Business admin center or Windows PowerShell to enable or disable email sent to users.
Using the Skype for Business admin center
Sign in to Office 365 with your work or school account.
Go to the Office 365 admin center > Skype for Business, and in the left navigation, click Audio conferencing.
On the Microsoft bridge settings page, select or clear the Automatically send emails to users if their audio conferencing settings change.
You can also send email to a user with the audio conferencing settings by going to Audio conferencing > Users, selecting the user, and clicking Send conference info via email. If you do this, an email will be sent that only includes conference ID and conference phone number, but not the PIN. See Send an email to a user with their Audio Conferencing information for more information.
Using Windows PowerShell
Run the following to disable sending emails:
Set-CsOnlineDialInConferencingTenantSetting -AutomaticallySendEmailsToUsers $false
For help with this cmdlet, see Set-CsOnlineDialInConferencingTenantSettings.
What else should you know?
When automatic emails are disabled, you can still manually trigger sending an email with the conference ID and phone number using the Skype for Business admin center. However, if you do this, the PIN won't be included. If you want to reset the audio conferencing PIN and sending emails is disabled, you will need to send it to the user in another way.
By default, the sender of the emails will be from Office 365, but you can change the email address and display name using Windows PowerShell and also use the Set-CsOnlineDialInConferencingTenantSettings cmdlet.
If you want to change the email address information, you need to make sure that the inbound email policies of your environment allow emails that come from the custom specified from address.
Enter the email address in the SendEmailFromAddress parameter.
Enter the email display name in the SendEmailFromDisplayName parameter.
Set the SendEmailOverride parameter to True.
Set-CsOnlineDialInConferencingTenantSetting -SendEmailOverride $true -SendEmailFromAddress email@example.com -SendEmailFromDisplayName "Amos Marble"
Sending email to your users can be disabled using the Skype for Business admin center or the Windows PowerShell.
Want to know how to manage with Windows PowerShell?
You can use these cmdlets to save time or automate this.
Windows PowerShell is all about managing users and what users are allowed or not allowed to do. With Windows PowerShell, you can manage Office 365 using a single point of administration that can simplify your daily work when you have multiple tasks to do. To get started with Windows PowerShell, see these topics:
Windows PowerShell has many advantages in speed, simplicity, and productivity over only using the Office 365 admin center, such as when you are making setting changes for many users at one time. Learn about these advantages in the following topics:
The Windows PowerShell module for Skype for Business Online enables you to create a remote Windows PowerShell session that connects to Skype for Business Online. This module, which is supported only on 64-bit computers, can be downloaded from the Microsoft Download Center at Windows PowerShell Module for Skype for Business Online.