Tutorial: Configure LimbleCMMS for automatic user provisioning
This tutorial describes the steps you need to perform in both LimbleCMMS and Azure Active Directory (Azure AD) to configure automatic user provisioning. When configured, Azure AD automatically provisions and de-provisions users and groups to LimbleCMMS using the Azure AD Provisioning service. For important details on what this service does, how it works, and frequently asked questions, see Automate user provisioning and deprovisioning to SaaS applications with Azure Active Directory.
- Create users in LimbleCMMS.
- Remove users in LimbleCMMS when they do not require access anymore.
- Creates groups in LimbleCMMS.
- Adds/Removes users from groups in LimbleCMMS
- Removes groups in LimbleCMMS
- Keep user attributes synchronized between Azure AD and LimbleCMMS.
- Provision groups and group memberships in LimbleCMMS.
- Single sign-on to LimbleCMMS (recommended).
The scenario outlined in this tutorial assumes that you already have the following prerequisites:
- An Azure AD tenant.
- A user account in Azure AD with permission to configure provisioning (for example, Application Administrator, Cloud Application administrator, Application Owner, or Global Administrator).
- A LimbleCMMS tenant with Business Plus or above licensing.
- A user account in LimbleCMMS with Super Admin permissions.
- Single Sign On to be enabled in your LimbleCMMS tenant (contact your Customer Success Manager).
- At least one group you plan on provisioning to LimbleCMMS (permissions in LimbleCMMS are based on groups, if you do not provision a group then the users that are provisioned will not have any permissions associated with them).
Step 1. Plan your provisioning deployment
- Learn about how the provisioning service works.
- Determine who will be in scope for provisioning.
- Determine what data to map between Azure AD and LimbleCMMS.
Step 2. Configure LimbleCMMS to support provisioning with Azure AD
- Login to LimbleCMMS as a Super Admin.
- Navigate to Advanced Settings > Manage SSO.
- Select Azure Active Directory as your SSO Provider.
- Setup OIDC to support Single Sign On
- Click the Generate SCIM Token button to retrieve your SCIM token, save this for a future step.
- Click "Enable SSO".
Step 3. Add LimbleCMMS from the Azure AD application gallery
Add LimbleCMMS from the Azure AD application gallery to start managing provisioning to LimbleCMMS. If you have previously setup LimbleCMMS for SSO you can use the same application. However it is recommended that you create a separate app when testing out the integration initially. Learn more about adding an application from the gallery here.
Step 4. Define who will be in scope for provisioning
The Azure AD provisioning service allows you to scope who will be provisioned based on assignment to the application and or based on attributes of the user / group. If you choose to scope who will be provisioned to your app based on assignment, you can use the following steps to assign users and groups to the application. If you choose to scope who will be provisioned based solely on attributes of the user or group, you can use a scoping filter as described here.
When assigning users and groups to LimbleCMMS, you must select a role other than Default Access. Users with the Default Access role are excluded from provisioning and will be marked as not effectively entitled in the provisioning logs. If the only role available on the application is the default access role, you can update the application manifest to add additional roles.
Start small. Test with a small set of users and groups before rolling out to everyone. When scope for provisioning is set to assigned users and groups, you can control this by assigning one or two users or groups to the app. When scope is set to all users and groups, you can specify an attribute based scoping filter.
Step 5. Configure automatic user provisioning to LimbleCMMS
This section guides you through the steps to configure the Azure AD provisioning service to create, update, and disable users and/or groups in LimbleCMMS based on user and/or group assignments in Azure AD.
To configure automatic user provisioning for LimbleCMMS in Azure AD:
Sign in to the Azure portal. Select Enterprise Applications, then select All applications.
In the applications list, select LimbleCMMS.
Select the Provisioning tab.
Set the Provisioning Mode to Automatic.
In the Admin Credentials section, input your LimbleCMMS Tenant URL and Secret Token. Click Test Connection to ensure Azure AD can connect to LimbleCMMS.
In the Notification Email field, enter the email address of a person or group who should receive the provisioning error notifications and select the Send an email notification when a failure occurs check box.
In the Mappings section, select Synchronize Azure Active Directory Users to LimbleCMMS.
Review the user attributes that are synchronized from Azure AD to LimbleCMMS in the Attribute-Mapping section. The attributes selected as Matching properties are used to match the user accounts in LimbleCMMS for update operations. If you choose to change the matching target attribute, you will need to ensure that the LimbleCMMS SCIM API supports filtering users based on that attribute. Select the Save button to commit any changes.
Attribute Type Supported for filtering userName String ✓ active Boolean emails[type eq "work"].value String name.givenName String name.familyName String externalId String
In the Mappings section, select Synchronize Azure Active Directory Groups to LimbleCMMS.
Review the group attributes that are synchronized from Azure AD to LimbleCMMS in the Attribute-Mapping section. The attributes selected as Matching properties are used to match the groups in LimbleCMMS for update operations. Select the Save button to commit any changes.
Attribute Type Supported for filtering displayName String ✓ members Reference externalId String
To configure scoping filters, refer to the following instructions provided in the Scoping filter tutorial.
To enable the Azure AD provisioning service for LimbleCMMS, change the Provisioning Status to On in the Settings section.
Define the users and/or groups that you would like to provision to LimbleCMMS by choosing the desired values in Scope in the Settings section.
When you are ready to provision, click Save.
This operation starts the initial synchronization cycle of all users and groups defined in Scope in the Settings section. The initial cycle takes longer to perform than subsequent cycles, which occur approximately every 40 minutes as long as the Azure AD provisioning service is running.
Step 6. Monitor your deployment
Once you've configured provisioning, use the following resources to monitor your deployment:
- Use the provisioning logs to determine which users have been provisioned successfully or unsuccessfully
- Check the progress bar to see the status of the provisioning cycle and how close it is to completion
- If the provisioning configuration seems to be in an unhealthy state, the application will go into quarantine. Learn more about quarantine states here.
- Managing user account provisioning for Enterprise Apps
- What is application access and single sign-on with Azure Active Directory?