Connected experiences in Office
The information in this article applies to Version 1904 or later of the following Office client software installed on a computer running Windows:
- Office 365 ProPlus and Office 365 Business
- Office 365 Personal, Office 365 Home, or other versions of Office that are part of an Office 365 subscription.
- Project and Visio that come with some subscription plans, such as the Project Online Professional plan or Visio Online Plan 2.
The information also applies to Version 16.28 or later of the following Office for Mac applications: Excel, Outlook, OneNote, PowerPoint, and Word.
Office consists of client software applications and connected experiences designed to enable you to create, communicate, and collaborate more effectively. Working with others on a document stored on OneDrive or translating the contents of a Word document into a different language are examples of connected experiences.
Connected experiences that analyze your content
Connected experiences that analyze your content are experiences that use your Office content to provide you with design recommendations, editing suggestions, data insights, and similar features. For example, PowerPoint Designer or Editor in Word.
The following table provides a list of connected experiences that analyze your content and also provides links to more information about them.
Connected experiences that download online content
Connected experiences that download online content are experiences that allow you to search and download online content including templates, images, 3D models, videos, and reference materials to enhance your documents. For example, Office templates or PowerPoint QuickStarter.
The following table provides a list of connected experiences that download online content and also provides links to more information about them.
|Cloud fonts||Cloud fonts in Office|
|Data types||Excel data types: Stocks and geography|
|Ink Effects||Draw and write with ink in Office|
|Insert Icons||Insert icons in Microsoft Office|
|Insert Microsoft Forms||Insert a form or quiz into PowerPoint|
|Insert Online 3D Models||Get creative with 3D models|
|Insert Online Pictures||Insert pictures|
|Insert Online Video||Insert a video from YouTube or another site|
|Office Help||When you choose Help > Help on the ribbon or use F1 in an Office app|
|Online Shape Search (Visio)||Find more shapes and stencils|
|PowerPoint QuickStarter||Research a topic with PowerPoint QuickStarter|
|Researcher||Research your paper easily within Word|
|Tell Me||Do things quickly with Tell Me|
|Templates||Download free, pre-built templates|
|Weather Bar (Outlook)||Change the calendar Weather Bar forecast city|
Other connected experiences
In addition to connected experiences that analyze content and connected experiences that download online connected experiences, there are some other connected experiences available in Office.
The following table provides a list of those other connected experiences and provides links to more information about them.
Choose whether these connected experiences are available to use
You can choose whether certain types of connected experiences, such as connected experiences that download online content, are available to use. How you make that choice depends on whether you are signed into Office with a Microsoft account, such as a personal outlook.com email address, or with a work or school account.
If you are signed in with a Microsoft account, open an Office app, such as Word, and go to File > Account > Account Privacy > Manage Settings. Under the Connected experiences section, you can choose whether certain types of connected experiences, such as experiences that analyze your content, are available to use. If you don't go to Manage Settings, all connected experiences will be available to you.
If you are signed in with a work or school account, the admin in your organization will decide whether these connected experiences are available to you. You won’t see any choices for these connected experiences if you go to File > Account > Account Privacy > Manage Settings.
If you're using Office for Mac, open any Office application and select the app menu (such as Word, or Excel) > Preferences > Privacy. This will open the Account Privacy settings dialog box where you can see your privacy options.
If you are the admin for your organization, you can use policy settings to determine whether these connected experiences are available to your users. If you don’t use these policy settings, all connected experiences will be available for your users. For more information about using these policy settings, see the following articles:
- Use policy settings to manage privacy controls for Office 365 ProPlus
- Use preferences to manage privacy controls for Office for Mac.
- Use preferences to manage privacy controls for Office on iOS devices
- Use policy settings to manage privacy controls for Office on Android devices
If you choose to turn off some types of connected experiences, either the ribbon or menu command for those connected experiences will be grayed out or you will get an error message when you try to use those connected experiences.
Even if you decide to turn off these connected experiences, certain Office functionality will remain available, such as synching a mailbox in Outlook, and Teams and Skype for Business will continue to work. Also, there are a set of services that are essential to how Office functions that can’t be turned off, such as the licensing service that confirms that you are properly licensed to use Office.