Connected experiences in Office

Important

The information in this article applies to Version 1904 or later of the following Office client software installed on a computer running Windows:

  • Office 365 ProPlus and Office 365 Business
  • Office 365 Personal, Office 365 Home, or other versions of Office that are part of an Office 365 subscription.
  • Project and Visio that come with some subscription plans, such as the Project Online Professional plan or Visio Online Plan 2.

The information also applies to Version 16.28 or later of the following Office for Mac applications: Excel, Outlook, OneNote, PowerPoint, and Word.

This information will apply to a version of Outlook for iOS and Android that is expected to be released at the end of January 2020.

Office consists of client software applications and connected experiences designed to enable you to create, communicate, and collaborate more effectively. Working with others on a document stored on OneDrive or translating the contents of a Word document into a different language are examples of connected experiences.

Connected experiences that analyze your content

Connected experiences that analyze your content are experiences that use your Office content to provide you with design recommendations, editing suggestions, data insights, and similar features. For example, PowerPoint Designer or Editor in Word.

The following table provides a list of connected experiences that analyze your content and also provides links to more information about them.

Name More information
3D Maps* Get started with 3D Maps
Automatic alt txt Everything you need to know to write effective alt text
Dictation Dictate with your voice in Office
Editor Editor is your writing assistant
Ideas Ideas in Excel
Ink to Text, Ink to Shape, Ink to Math Change handwritten ink to shapes, text, or math in PowerPoint for Office 365
Insert data from picture Insert data from picture
Live captions & subtitles Present with real-time, automatic captions or subtitles in PowerPoint
Map chart* Create a Map chart
Maps in Power View Maps in Power View
Office Presentation Service Broadcast your PowerPoint presentation online to a remote audience
PowerPoint Designer Create professional slide layouts with PowerPoint Designer
Publish to Power BI Publish to Power BI from Excel
Publish to Microsoft Stream Turn your presentation into a video
Research* Add or change research services
Scan a business card Scan or tap to add contacts on Outlook for Android
Smart Lookup* Get insights into what you're working on with Smart Lookup
Suggested replies What are suggested replies?
Tap for Word (Add from files) Find and use the content you need, when you need, without leaving Word
Transform to Web Page Transform your Word document into a Sway web page
Translator Translate text into a different language

Note

*When users are signed in with a work or school account, this connected experience is optional and is provided under the terms of the Microsoft Services Agreement and privacy statement, and other terms may also apply. For more information, see Overview of optional connected experiences in Office. If you're an admin, this connected experience can be managed by privacy controls for connected experiences or by the Allow the use of additional optional connected experiences in Office policy setting.

Connected experiences that download online content

Connected experiences that download online content are experiences that allow you to search and download online content including templates, images, 3D models, videos, and reference materials to enhance your documents. For example, Office templates or PowerPoint QuickStarter.

The following table provides a list of connected experiences that download online content and also provides links to more information about them.

Name More information
Calendar apps What are Calendar Apps?
Cloud fonts Cloud fonts in Office
Data types Excel data types: Stocks and geography
FAQs When you choose Settings > Help & Feedback > FAQs on Outlook for iOS and Android, you are taken to https://www.osupportweb.com/a/outlook-mobile.
Ink Effects Draw and write with ink in Office
Insert Icons Insert icons in Microsoft Office
Insert Microsoft Forms Insert a form or quiz into PowerPoint
Insert Online 3D Models* Get creative with 3D models
Insert Online Pictures* Insert pictures
Insert Online Video* Insert a video from YouTube or another site
Interesting Calendars* Subscribe to a calendar about your favorite sports teams or TV shows on Outlook for iOS and Android.
Location suggestions* When you add a public place with a street address to a calendar item, Outlook for iOS and Android will also include the full street address in the Location field.
Maps in event details Know where you need to go with maps in event details on Outlook for iOS and Android.
Office Help When you choose Help > Help on the ribbon or use F1 in an Office app
Online Shape Search (Visio) Find more shapes and stencils
PowerPoint QuickStarter* Research a topic with PowerPoint QuickStarter
Researcher* Research your paper easily within Word
Tell Me Do things quickly with Tell Me
Templates Download free, pre-built templates
Weather Bar* (Outlook) Change the calendar Weather Bar forecast city

Note

*When users are signed in with a work or school account, this connected experience is optional and is provided under the terms of the Microsoft Services Agreement and privacy statement, and other terms may also apply. For more information, see Overview of optional connected experiences in Office. If you're an admin, this connected experience can be managed by privacy controls for connected experiences or by the Allow the use of additional optional connected experiences in Office policy setting.

Other connected experiences

In addition to connected experiences that analyze content and connected experiences that download online connected experiences, there are some other connected experiences available in Office.

The following table provides a list of those other connected experiences and provides links to more information about them.

Name More information
@mention Use @mention in comments to tag someone for feedback
Brainstorming diagram (Visio) Create a brainstorming diagram
Chat Enhance collaboration with Chat in Microsoft Office
Coming Soon (Outlook) Coming Soon
Contact Support (Outlook) When you choose Help > Contact Support on the ribbon
Custom Import (Visio) Import data to shapes in your drawing
Data Loss Prevention (DLP) policy tips Send email notifications and show policy tips for DLP policies
Data Visualizer (Visio) Create a Data Visualizer diagram
Design Flows (Visio) Design a Microsoft Flow in Visio
External list (Outlook) Connect an external list to Outlook
Focused Inbox (Outlook) Focused Inbox for Outlook
Information Rights Management Information Rights Management in Office
LinkedIn contact card Connect your LinkedIn and Microsoft accounts
Office feedback How do I give feedback on Microsoft Office?
Office support (Contact us) When you choose Help > Contact Support on the ribbon
Office 365 add-ins* Manage deployment of Office 365 add-ins in the Microsoft 365 admin center
Organization chart (Visio) Create a Visio organization chart
Outlook Social Connector Turn on the Outlook Social Connector
Outlook UserVoice* How do I give feedback on Microsoft Office?
Recent documents Open files from the File menu
Resume Assistant (or CV Assistant)* Write your best resume with help from LinkedIn and Resume Assistant
Room Finder (Outlook) How to control the Room Finder in Outlook
Safe Links Office 365 ATP Safe Links
Sensitivity labels Apply sensitivity labels to your documents and email within Office
Share Share a document (Excel)
Share a document (PowerPoint)
Share a document (Word)
Shared with me See files others have shared with you
SharePoint site mailbox (Outlook) Show or hide a site mailbox in Outlook
Timeline import and export (Visio) Import and export timeline data between Visio and Project
Version history View previous versions of Office files
While you were away Get notified when members of your team update your shared file

Note

*When users are signed in with a work or school account, this connected experience is optional and is provided under the terms of the Microsoft Services Agreement and privacy statement, and other terms may also apply. For more information, see Overview of optional connected experiences in Office. If you're an admin, this connected experience can be managed by privacy controls for connected experiences or by the Allow the use of additional optional connected experiences in Office policy setting.

Choose whether these connected experiences are available to use

You can choose whether certain types of connected experiences, such as connected experiences that download online content, are available to use. How you make that choice depends on whether you are signed into Office with a Microsoft account, such as a personal outlook.com email address, or with a work or school account.

If you are signed in with a Microsoft account, open an Office app, such as Word, and go to File > Account > Account Privacy > Manage Settings. Under the Connected experiences section, you can choose whether certain types of connected experiences, such as experiences that analyze your content, are available to use. If you don't go to Manage Settings, all connected experiences will be available to you.

If you are signed in with a work or school account, the admin in your organization will decide whether these connected experiences are available to you. You won’t see any choices for these connected experiences if you go to File > Account > Account Privacy > Manage Settings.

Note

If you're using Office for Mac, open any Office application and select the app menu (such as Word, or Excel) > Preferences > Privacy. This will open the Account Privacy settings dialog box where you can see your privacy options.

If you are the admin for your organization, you can use policy settings to determine whether these connected experiences are available to your users. If you don’t use these policy settings, all connected experiences will be available for your users. For more information about using these policy settings, see the following articles:

If you choose to turn off some types of connected experiences, either the ribbon or menu command for those connected experiences will be grayed out or you will get an error message when you try to use those connected experiences.

Even if you decide to turn off these connected experiences, certain Office functionality will remain available, such as synching a mailbox in Outlook, and Teams and Skype for Business will continue to work. Also, there are a set of services that are essential to how Office functions that can’t be turned off, such as the licensing service that confirms that you are properly licensed to use Office.