Omni-channel payments overview

This topic provides an overview of omni-channel payments in Dynamics 365 Commerce. It includes a comprehensive list of supported scenarios, information about functionality, setup, and troubleshooting, and descriptions of some typical issues.

Key terms

Term Description
Token A string of data that a payment processor provides as a reference. Tokens can represent payment card numbers, payment authorizations, and previous payment captures. Tokens are important because they help keep sensitive data out of the point of sale (POS) system. They are sometimes also referred to as references.
Card token A token that a payment processor provides for storage in the POS system. A card token can be used only by the merchant who receives it. Card tokens are sometimes also referred to as card references.
Authorization (auth) token A unique ID that a payment process provides as part of the response that it sends to a POS system after the POS system makes an authorization request. An authorization token can be used later if the processor is called to perform actions such as reversing or voiding the authorization. However, it's most often used to capture funds when an order is fulfilled or a transaction is finalized. Authorization tokens are sometimes also referred to as authorization references.
Capture token A reference that a payment processor provides to a POS system when a payment is finalized or captured. The capture token can then be used to reference the payment capture in subsequent operations, such as refund requests.
Card not present A term that refers to payment transactions where a physical card isn't presented. For example, these transactions can occur in e-commerce or call center scenarios. For these transactions, the payment-related information is manually entered on an e-commerce website, in a call center flow, or on the POS or payment terminal.
Card present A term that refers to payment transactions where a physical card is presented and used on a payment terminal that is connected to the Microsoft Dynamics 365 POS system.

Overview

In general, the term omni-channel payments describes the ability to create an order in one channel and fulfill it in another channel. The key to omni-channel payment support is preserving payment details together with the rest of the order details, and then using those payment details when the order is recalled or processed in another channel. A classic example is the "Buy online, pick up in store" scenario. In this scenario, the payment details are added when the order is created online. They are then recalled at the POS to charge the customer's payment card at the time of pickup.

All the scenarios that are described in this topic can be implemented by using the standard Payments software development kit (SDK) that is provided with Commerce. The Dynamics 365 Payment Connector for Adyen provides an out-of-box implementation of every scenario that is described here.

Prerequisites

Every scenario that is described in this topic requires a payment connector that supports omni-channel payments. The out-of-box Adyen connector can also be used, because it supports the scenarios that are made available through the Payments SDK. For more information about how to implement payment connectors, and about the Retail SDK in general, visit the Retail for IT pros and developers home page.

Supported versions

The omni-channel payment capabilities that are described in this topic were released as part of Microsoft Dynamics 365 for Retail version 8.1.3.

"Card present" and "card not present" connectors

The Payments SDK relies on two sets of application programming interfaces (APIs) for payments. The first set of APIs is named iPaymentProcessor. It's used to implement "card not present" payment connectors that can be used in call centers and with the Microsoft Dynamics e-Commerce platform. For more information about the iPaymentProcessor interface, see the Implement a payment connector and a payment device white paper, which covers payments.

The second set of APIs is named iNamedRequestHandler. It supports the implementation of "card present" payment integrations that use a payment terminal. For more information about the iNamedRequestHandler interface, see Create a payment integration for a payment terminal.

Setup and configuration

The following components and setup steps are required:

  • eCommerce integration: An integration with Commerce is required to support scenarios where an order originates in an online storefront. For more information about the Retail e-Commerce SDK, see e-Commerce platform software development kit (SDK). In a demo environment, the reference storefront supports omni-channel payment scenarios.
  • Online payments configuration: The setup of the online channel must include a payment connector that has been updated to support omni-channel payments. Alternatively, the out-of-box payment connector can be used. For information about how to configure the Adyen payment connector for online stores, see Adyen payment connector. In addition to the eCommerce setup steps that are described in that topic, the Allow saving payment information in e-commerce parameter must be set to True in the settings for the Adyen connector.
  • Omni-channel payments configuration: In the back office, go to Retail and Commerce > Headquarters setup > Parameters > Commerce shared parameters. Then, on the Omni-channel payments tab, set the Use omni-channel payments option to Yes. In Commerce versions 10.0.12 and later, this setting is in the Feature Management workspace. Select the Omni-channel payments feature and click Enable now.
  • Payment services: The call center uses the default payment connector on the Payment services page to process payments. To support scenarios such as "Buy in call center, pick up in store," this default payment connector must be the Adyen payment connector or a payment connector that meets the implementation requirements for omni-channel payments.
  • EFT service: Payments through a payment terminal must be set up on the EFT service FastTab of the hardware profile. The Adyen connector supports omni-channel payments scenarios out of the box. Other payment connectors that support the iNamedRequestHandler interface can also be used if they support omni-channel payments.
  • Payment connector availability: When an order is recalled, the payment tender lines that are recalled together with the order include the name of the payment connector that was used to create the authorizations that are associated with that order. When the order is fulfilled, the Payments SDK tries to use the same connector that was used to create the original authorization. Therefore, a payment connector that has the same merchant properties must be available for capture.
  • Card types: For omni-channel scenarios to work properly, each channel must have the same setup for tender types that can be used for omni-channel. This setup includes payment method IDs and card type IDs. For example, if the Cards tender type has an ID of 2 in the online store setup, it should have the same ID in the retail store setup. The same requirement applies to card type IDs. If card number 12 is set to VISA in the online store, the same ID should be set up for the retail store.
  • The Retail Modern POS for Windows or Android with built-in hardware station -or-
  • Modern POS for iOS or Cloud POS with connected shared hardware station.

Basic principle supporting omni-channel payments

Payment connectors and payment processors use tokens, or references, to reference interactions that are related to card payments. For example, when a payment authorization is requested, a reference to that authorization is provided. Therefore, the authorization can be referenced later, when funds are captured at the time of fulfillment. This authorization is unique to the merchant, payment connector, and processor.

If an order that was created online is being picked up in the store, the same payment details for that order must be recalled and used. When the original details are provided as part of the request to capture a payment against the original authorization, the payment processor will be able to handle the request and capture the payment.

To correctly reference the online order, a "card not present" payment connector that supports the same processor must also be available. In this way, the POS system can have one processor for "card present" payments, but it can also have access to other payment connectors so that it can fulfill orders that are created in other channels by using different payment processors.

Supported scenarios

The following omni-channel payment scenarios are supported:

  • Buy online, pick up in store

  • Buy in call center, pick up in store

  • Buy in store A, pick up in store B

  • Buy in store A, ship to customer

    Note

    Payments made in the call center that map to the "Normal" payment function must be marked as Prepay = Yes to be reflected in the amount due when recalling the order in the POS. Non-prepay payments of type "Normal" are not recognized when the order is recalled in POS.

Variations of these scenarios are also supported. For example, an online order might include both lines that will be shipped to the customer and lines that will be picked up in a store. All order fulfillment options are supported via omni-channel payments.

The following sections describe the steps for each scenario and show how to run the scenario by using demo data.

Buy online, pick up in store

Before you start, make sure that the following prerequisites are in place:

  • You have a reference storefront where the Adyen connector is configured.
  • The Omni-channel payments option on the Commerce shared parameters page is set to True. In later versions this settng is moved to the Feature Management workspace where you can select the Omni-channel payments feature and click Enable now.
  • The Adyen payment connector is configured for the Houston POS register.
  • The Retail Modern POS for Windows or Android with built-in hardware station -or-
  • Modern POS for iOS or Cloud POS with connected shared hardware station.

Follow these steps to run the scenario.

  1. In the reference storefront, create an order for in-store pickup. Be sure to select the Houston store.

  2. Go through the checkout steps, and pay by using a test credit card number. You can find test credit card numbers on the Adyen test card numbers page.

  3. In Commerce, use the Synchronize orders batch job and the P-001 distribution schedule to create the orders in the back office.

  4. In the POS, on the welcome page, select the Orders to pickup operation to see the orders for in-store pickup.

  5. Select one or more lines from the order that was created in the reference storefront, and then select Pick up.

    The order is retrieved from the back office.

  6. When the order line details are retrieved from the back office, and a card payment that can be used for omni-channel is detected, you're informed that a payment method is available.

  7. Select Use available payment method to complete the transaction by using the card details that were entered in the reference storefront.

    The order lines are loaded on the transaction page, and the balance due is 0 (zero).

  8. Select the Payments tab to view the tender line that was pulled from the online order.

  9. Select any payment method to complete the transaction.

Buy in call center, pick up in store

  1. In Commerce, on the Customer service page, enter Karen Berg in the search bar, and then select Search.

  2. Select Karen Berg in the search results.

  3. After Karen is loaded onto the Customer service page, select New sales order.

  4. On the new sales order page, select Header to view the order header.

  5. On the Order header page, set the site to Central and the warehouse to Houston.

  6. On the Deliver tab, set the Mode of delivery field to 60 for customer pickup.

  7. Select Lines, and then add one or more lines to the order.

  8. Select Complete to enter the order completion flow.

  9. Scroll down to the payments section, select Add, and then select a line where the payment method type is set to Cards.

  10. Select the plus sign (+) to add a card payment.

  11. Enter the details for a test credit card number that you found on the Adyen test card numbers page, and then select OK.

    Note

    If the card brand for the card number that you entered differs from the brand that was selected when the payment was initiated, the payment will still go through. However, it will be posted to the accounts that are mapped to the card brand that you selected in step 10.

  12. Select OK again to close the Order completion payments dialog box.

  13. On the Sales order summary page, select Submit.

  14. In the POS, on the welcome page, select the Orders to pickup operation to see the orders for in-store pickup.

  15. Select one or more lines from the order that was created in the reference storefront, and then select Pick up.

    The order is retrieved from the back office.

  16. When the order line details are retrieved from the back office, and a card payment that can be used for omni-channel is detected, you're informed that a payment method is available.

  17. Select Use available payment method to complete the transaction by using the card details that were entered in the reference storefront.

    The order lines are loaded on the transaction page, and the balance due is 0 (zero).

  18. Select the Payments tab to view the tender line that was pulled from the online order.

  19. Select any payment method to complete the transaction.

Buy in store A, pick up in store B

  1. Start the POS for the Houston store.

  2. On the Transaction page, add Karen Berg to the transaction by using the number pad to enter 2001.

  3. Add one or more lines to the transaction.

  4. Select Orders to see the order options.

  5. Select Pick up all, and then, when you're prompted, select Customer order.

  6. In the search bar, enter Seattle, and then select the Seattle store for pickup.

  7. Select OK to accept the current date as the date of pickup.

  8. Select Pay card to initiate the payment.

  9. Tender the card payment for the amount that is due for the deposit.

  10. Complete the deposit payment on the payment terminal.

  11. After the deposit is paid, select the option to use the same card for fulfillment, and wait for the order to be completed.

  12. Start the POS for the Seattle store.

  13. In the POS, on the welcome page, select the Orders to pickup operation to see the orders for in-store pickup.

  14. Select one or more lines from the order that was created in the reference storefront, and then select Pick up.

    The order is retrieved from the back office.

  15. When the order line details are retrieved from the back office, and a card payment that can be used for omni-channel is detected, you're informed that a payment method is available.

  16. Select Use available payment method to complete the transaction by using the card details that were entered in the reference storefront.

    The order lines are loaded on the transaction page, and the balance due is 0 (zero).

  17. Select the Payments tab to view the tender line that was pulled from the online order.

  18. Select any payment method to complete the transaction.

Buy in store A, ship to customer

  1. Start the POS for the Houston store.
  2. On the Transaction page, add Karen Berg to the transaction by using the number pad to enter 2001.
  3. Add one or more lines to the transaction.
  4. Select Orders to see the order options.
  5. Select Ship all, and then, when you're prompted, select Customer order.
  6. In the shipping method page, select Standard overnight, and then select OK to accept today's date as the shipping date.
  7. Select OK to accept the current date as the date of pickup.
  8. Select Pay card to initiate the payment.
  9. Tender the card payment for the amount that is due for the deposit.
  10. Complete the deposit payment on the payment terminal.
  11. After the deposit is paid, select the option to use the same card for fulfillment, and wait for the order to be completed.

When the order is picked, packed, and invoiced in the back office, the payment details that are provided at the POS will be used to capture the funds for the goods that are being shipped to the customer.

Scenario details

In addition to the basic scenarios that were just described, several enhancements have been made to the Payments SDK to support omni-channel payments.

POS

Single swipe/dip for customer orders

Before the omni-channel payments feature was implemented, when customer orders that included deposits were created at the POS, customers were required to swipe (or dip) their card two times: one time to pay the deposit and one time to tokenize the card for subsequent order fulfillment. When the omni-channel tokenization feature is turned on, customers must swipe their card only one time to both pay the deposit and authorize the amount that is due for goods that will be fulfilled later. At the time of fulfillment, the authorized funds are captured. Before the omni-channel tokenization feature was implemented, only a recurring card token was created for subsequent order fulfillment. Therefore, the funds for the pending fulfillment weren't authorized, and because those funds weren't being held for that specific purchase, it was less likely that they could be captured later.

Note

Single swipe isn't supported in Retail version 8.1.3. Customer orders in version 8.1.3 use the same flow that was used before the omni-channel tokenization feature was implemented.

Cards that can't issue recurring card tokens

Some cards can't be used for omni-channel payments, because they don't support issuing recurring card tokens. When an order is created at the POS, if the deposit is paid by using a card that doesn't support recurring card tokens, the previous card tokenization flow is used. Therefore, a customer who wants to provide a payment that will be used for subsequent order fulfillment must present a second card. If the second card doesn't support recurring card tokens, the tokenization action will be declined, and the cashier will be prompted to ask the customer to provide a different card.

Using a different card

A customer who comes to the store for order pickup has the option to use a different card. When the cashier receives the Use available payment method prompt at the time of order pickup, the cashier can ask whether the customer wants to use the same card. If the customer has lost the card that was used to create the order and wants to pay for the order by using a different card, the cashier can select Use a different payment method. If the customer comes back later to pick up more items for the same order, if the original card authorization is still valid, the cashier can again ask whether the customer wants to use that card.

Invalid authorizations

If the card that was used to create an order is no longer valid, when products are selected for pickup, the payment capture request will fail. The POS payment connector will then try to create a new authorization and capture by using the same card details. If the new authorization or capture fails, the cashier will be informed that the payment could not be processed. The cashier must then get a new payment from the customer.

Multiple available payments

When an order that has multiple tenders and multiple lines is picked up, the cashier first receives the Use available payment method prompt. If there are multiple cards, when the cashier selects Use available payment method, existing card tender lines will be captured until the balance is met for the goods that are currently being picked up. The cashier won't have the option to select the card that should be used for the goods that are being picked up.