Accounts payable

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Use Accounts payable to track vendor invoices and outgoing expenditures. You can enter vendor invoices manually or receive them electronically through a service, or your vendor can enter the invoices by using a vendor portal. After the invoices are entered or received, you can review and approve the invoices by using an invoice approval journal or the Vendor invoice form. You can use invoice matching, vendor invoice policies, and workflow to automate the review process so that invoices that meet certain criteria are automatically approved, and the remaining invoices are flagged for review by an authorized user.

After vendor invoices are approved, you can pay vendors. If your organization includes multiple legal entities, you can use centralized payments to pay all invoices from a single legal entity. Multiple payment formats are supported. These include checks, promissory notes, and Single Euro Payments Area (SEPA) electronic payments. You can settle invoices with payments or credit notes by using the Settle open transactions form. To view vendor information, use the All vendors list page and related forms.

Business processes

Business process diagram for Accounts payable

Accounts payable at a glance

Important tasks

Primary forms

Popular reports

Key tasks: Vendor invoices

Accounts payable parameters (form)

Vendor invoice report (VendInvoiceDocument)

Key tasks: Vendor invoice policies

Vendors (form)

Vendor invoice transactions report (VendInvoice)

Key tasks: Vendor payments and settlements

Vendor invoice (form)

Payment proposal report (CustVendPaymProposal)

Journal voucher - Vendor payment journal (form)

Vendor aging report (VendAgingReport)

Settle open transactions - vendor (form)

Integration of Accounts payable

Accounts payable can be integrated with the following modules and Microsoft products:

See also

Setting up and maintaining Accounts payable

Working with Accounts payable

Microsoft Dynamics AX reports