Finalize a general budget reservation (Public sector)
Applies To: Microsoft Dynamics AX 2012 R3
You can close or finalize a completed or expired general budget reservation at the end of the year.
General budget reservations are available only if the Public Sector configuration key is selected and if Microsoft Dynamics AX 2012 R3 Cumulative Update 8 is installed with the following hotfix: KB3047235
Finalize a general budget reservation
Use the following steps to finalize a general budget reservation that has a remaining balance at year-end. For example, if a general budget reservation is available only through the end of the fiscal year and should not get carried forward to the new fiscal year, you can finalize it at year-end and reduce the remaining balance to zero.
Click Budgeting > Common > General budget reservations > All general budget reservations.
Open the reservation that you want to finalize.
In the details form, do one of the following:
To finalize the whole budget reservation, on the Action Pane, click Finalize.
To finalize one line only, select it, and then, on the General budget reservation lines FastTab, on the Action strip, click Finalize line.
To finalize multiple lines, select them, and then, on the General budget reservation lines FastTab, on the Action strip, click Finalize line.
Click Close. Accounting and budget-control entries are posted.
Set fund-level overrides for general budget reservation year-end processing
The year-end processing option that you select in the Year-end option list (see the preceding procedure) is used for all of the general budget reservations that you select. However, you can override this selection and use a different year-end processing option for specific funds that you select in the funds form. For more information, see Funds (form) (Public sector).
To override the default year-end process for general budget reservations, use the following steps.
Click General ledger > Setup > Fund > Funds.
In the Fund form, select the fund number or name that you want.
Under Purchase order year-end process, select the Override selected year-end option check box. This setting is shared between purchase orders and general budget reservations.
Under Purchase order year-end process, in the Year-end option list, select the process you want.