What's new in Exchange admin center
We're continuously adding new features to Exchange admin center (EAC), fixing issues as we learn about them, and making changes based on your feedback. On this page, you can find highlights of all the recent changes we've made. Some features get rolled out at different times to our customers, so if you are not seeing a new feature yet, keep checking back.
Exchange admin center now uses a new portal at https://admin.exchange.microsoft.com. This is a modern, web-based management console for managing Exchange, designed to provide an experience that is more aligned with the overall Microsoft 365 admin experience.
For now, it is possible to switch back to the existing EAC (often called the "classic" EAC), but at a future date, the classic EAC will be retired.
Here are some of the changes and new features we introduced in the modern EAC in December 2020.
Groups – creation and management
Admins can now create and manage four kinds of groups from the modern EAC: Microsoft 365 groups, distribution lists, mail-enabled security groups, and dynamic distribution lists. The groups experience has now reached parity with that of the classic EAC. The new group type that we recently introduced in the modern EAC is dynamic distribution lists.
The pivot experience (different pivots for different group types) makes groups management even easier.
Dynamic distribution lists
Dynamic distribution lists are mail-enabled Active Directory group objects, created to expedite the mass sending of email messages and other information within an Exchange organization.
The membership list for dynamic distribution groups is calculated each time a message is sent to the group, based on the filters and conditions that are defined.
Delivery management setting
This setting allows admins to manage who can send email to any group. The user can define these settings once the group is created. This setting is available in all group types.
Message approval setting
Admins can use this setting to configure whether or not messages sent to a particular group need to be approved by a moderator. This setting also allows admins to define who the group moderators are, and it allows admins to define any message senders who do not require message approval. This setting is available in distribution groups, dynamic distribution groups, and mail-enabled security groups.
Membership approval setting in mail-enabled security groups
For mail-enabled security groups, there is now a check box called owner approval is required. After this check box is selected, the owner of the mail-enabled security group needs to manually add or remove group members from that group.
Membership approval setting in distribution groups
Admins can now manage the membership approval settings during or after the creation of a distribution group. It allows admins to configure the moderation settings for who can join the group, and for who can remove members from a group.
Here are some of the changes and new features we introduced in the modern EAC in September 2020.
Groups – creation and management
Admins can now create groups from the modern EAC. Currently, they can create and manage M365 groups, distribution groups, and mail-enabled security groups.
The three types of groups that M365 administrators can now create and manage are:
M365 groups – These are the recommended group type, and they allow for effective collaboration by providing group members a shared email and a shared workplace.
Distribution groups – These are the most commonly used group type, and they allow you to send email to all members of the distribution list.
Mail-enabled security groups – These groups give members access to various resources like OneDrive, SharePoint, and various admin roles.
Normal/Compact list views in groups
Administrators can now choose to view the list of groups in their organization in either normal or compact list view. The compact list option allows administrators to view more entries on a single page.
Naming policy for groups
Administrators now have command over the group naming policy. They can now add prefixes and suffixes for future groups that will be created, and they can block specific words from being used in group names and aliases.
Upgrade distribution groups
Administrators can now upgrade their distribution groups into the recommended Microsoft 365 groups (previously Office 365 groups) with a few clicks, as shown below:
End-users now have a single-click opt-in toggle button, available in both the classic Exchange Admin Center and in the new EAC. This button provides easy navigation between the two portals, allowing users to switch to and explore the new portal seamlessly.
The admins can now get their queries resolved without going anywhere else. The support assistant feature allows users to resolve the queries without leaving the EAC window. In case the user is not satisfied with the provided solution, the user can even raise a ticket and register their issues.
Educational navigation video
An educational video is now available on the very first tile, Training and Guide, in the new EAC portal. The video walks users through the basic navigation of the new portal. You can also access the video here.
Recipients – documentation updated
As part of Microsoft's efforts to help users familiarize themselves with the new Exchange Admin Center (EAC) portal, the Exchange Online documentation has been updated for the highest-trafficked articles under Recipients.
Here are some of the changes and new features we introduced in the modern EAC in July 2020.
Mail flow Reports
Exchange admins can now use the existing dashboard to choose from new variety of mail flow cards that personalize their experience for ease of use and better productivity. To access this dashboard, go to the Exchange Admin Center and select Add Card (+) to see the new cards.
Discover and understand some more trends related to mail flow in your Microsoft 365 or Office 365 organization. The following report were already available in the Security & Compliance Center (SCC) portal but are now available in the EAC for added convenience.
Top domain mail-flow status report: To identify and troubleshoot domains with mail flow issues. Learn more.
Queued messages report: To check those messages that are queued for more than 1 hour and were sent through connectors from your Microsoft cloud org. Learn more.
SMTP AUTH clients report: To check for unusual activity and TLS used by clients or devices using SMTP AUTH. SMTP AUTH client submission protocol only offers basic authentication and is a less-secure protocol used by devices, such as printers, to send email messages. Learn more.
Here are some of the changes and new features we introduced in the modern EAC in June 2020.
Manager and directs
Microsoft 365 administrators can now add Manager and Direct reports for individual mailboxes. Admins can manage this organizational information in the Accounts tab in the Detail panel.
Admins can include fifteen extension attributes that they can use to add information about a recipient, such as an employee ID, organizational unit (OU), or some other custom value for which there isn't an existing attribute.
Google Workspace (formerly G Suite) automation
Admins can migrate batches of users from Google Workspace to Microsoft 365. In order to move the mailboxes from Google Workspace to Microsoft 365, there is a series of steps that admins need to perform in Google Workspace in order to establish the connection between the two environments. The new EAC aims to help the admins automate those steps to make the process easier and more convenient.
Here are some of the changes and new features we introduced in the modern EAC in May 2020.
Delete shared mailbox
In the modern EAC, Microsoft 365 administrators can now delete an already existing shared mailbox. Admins can also select multiple shared mailboxes and choose the Delete button in the command bar to bulk delete them.
Set default message size restriction
Message size limits control the size of messages that a user can send and receive. By default, when a mailbox is created, there isn't a size limit for sent and received messages. However, admins can use this control to set a default limit. This limit will be applied to any new mailboxes created in the Exchange environment.
Export to .csv
Admins can now click on the Export button in the command bar to prepare a .csv file lists all of the mailboxes residing in Exchange Online.
Here are some of the changes and new features we introduced in the modern EAC in April 2020.
Admins now have a new experience when managing contacts for people outside the organization. Admins can create and manage mail contacts and mail users with external email addresses.
Admins can now customize the columns that appear in the EAC.
People picker for remote migration
A very common request from our customers was to bring back the people picker for a remote migration scenario. This helps admins to move the selected mailboxes to Exchange online.
Personalized Dashboard and Reports
Exchange admins can now use a dashboard to choose from a wide variety of cards that personalize their experience for ease of use and better productivity. To access the dashboard, go to the Exchange admin center and select Add Card (+) to see the new cards:
- Migration report: Learn about the status of the migration batches in your Exchange environment.
- Mail flow reports: Discover and understand trends related to mail flow in your Microsoft 365 or Office 365 organization. These reports were already available in the Security & Compliance Center (SCC) portal, but are now available in the EAC for added convenience.
- Auto-forwarded messages: Monitor for potential data leaks when people in your organization automatically forward email messages to an external domain, such as a personal email address. Learn more.
- Inbound & outbound messages details: Monitor message volume and TLS encryption for each connector. Learn more.
- Non-accepted domain: Display messages from your on-premises organization where the sender's email domain isn't configured as an accepted domain in Microsoft 365 or Office 365. Learn more.
- Non-delivery report: Display the most commonly encountered error codes in non-delivery reports (also known as NDRs or bounce messages) for your message senders. Learn more.
Admins now have a new experience for finding recoverable items. With this feature, items that were deleted from a user's mailbox can be recovered back to the inbox.
Here are some of the changes and new features we introduced in the modern EAC in March 2020.
In the modern EAC, the user and shared mailbox management experiences are now merged, and the mailbox list and properties are available on the same page. The option to filter mailboxes based on type can be found on the top right.
Resources experience has been simplified for managing room and resource mailboxes.
Migration is now a first-class citizen under the Modern EAC and is no longer buried inside the Recipient tab as it was in the classic EAC. The major feature additions to the migration flow are:
- The Exchange and Google Workspace migrations are now simple, wizard-based experiences.
- The Google Workspace migration supports migrating Calendar and Contact data along with emails.
- For Google Workspace migration, the 2GB per mailbox per day restriction has been removed.
The Mail flow Experience, which was a part of the Security and compliance portal, is now returning to EAC. As a part of the experience, we have added the following features:
- Accepted domains
- Remote domains
Want to access more features?
As the modern experience is being developed, we are providing deep links from the new portal for users to move to the old portal for completing their work.
To access familiar features that were in the classic Exchange admin center, click on the "More features" tab on the left nav and select the feature to open it in a new tab.
We are working hard to create modern experiences for Exchange admins. Here are some features that are coming soon:
- Parity Experience with the classic EAC
- Public Folders
- New Value additions for customers
- Cloud shell
- Tenant switcher
Check out our Ignite blog entry where we detail the changes to the Exchange admin center, as well as other Exchange Online improvements that we announced at Microsoft Ignite 2019.
Feedback and wishlist
Our goal is to deliver the features that IT admins need, so please share your feedback and wishlist with us through the "Give Feedback" button on the new portal.