Manage approval requests in Microsoft Flow

Microsoft Flow makes it easy to automate approval workflow processes. In this walkthrough, you learn how to view, approve, and reject approval requests sent from Microsoft Flow.

View pending approval requests

View all pending approval requests by following these steps:

  1. Sign in to Microsoft Flow.

    sign in

  2. Select the Approvals tab.

    approvals tab

  3. Find all pending approval requests under Received requests.

    pending requests

Approve a request

If you're an approver in an approval flow, you receive an email whenever someone creates a request. The approval request is also sent to the approvals center. You can then approve or reject requests from the email, the approvals center, or the Microsoft Flow app.

To approve a request:

From email

  1. Select Approve from the email you receive when an item is added to the SharePoint Online list.

    Note: If you're using a mobile device with the Microsoft Flow app installed, the Microsoft Flow app launches, otherwise, the approvals center opens in your browser.

    request email

  2. Enter a comment, and then select the Confirm button.

    enter comment

From the approvals center

  1. Sign in to Microsoft Flow.

    sign in

  2. Select the Approvals tab.

    create from blank

  3. Select Approve on the request you want to approve.

    create from blank

  4. Add a note, and then select the Confirm button.

    add note then confirm

From the Microsoft Flow app

  1. On your mobile phone with the Microsoft Flow app installed, select Approve from the request approval email.

  2. Select Confirm in the upper right corner of the screen.

    select confirm

  3. The success page shows, indicating that your approval has been recorded.

    success page

Note: The screens on Android, iOS and Windows Phone may differ slightly, however, the functionality is the same on all devices.

Reject a request

You can reject a request via email, the approvals center, or the Microsoft Flow app. To reject a request, follow the steps for approving a request, but select Reject, instead of Approve.

After you confirm your decision (rejection of the request), the flow runs the following steps:

  1. Sends an email to the person who requested vacation.
  2. Updates the SharePoint Online list with the decision, and the comments from the approver.

Learn more