Create your first flow

In this unit, you'll see more of Microsoft Flow as you build your first flow.

It can be time consuming to search for attachments through email. The flow that you'll build saves time by storing all your email attachments in a folder on your Microsoft OneDrive for Business account.

Choose a template

Our many templates will get your flows flowing quickly. They'll help you connect the services you're already using in more meaningful ways.

Sign in to Microsoft Flow, and select the Templates menu. You can sign up for Microsoft Flow with a Microsoft account.

Select the Save Office 365 email attachments to OneDrive for Business template.

Office 365 email

Create the flow

Save Office 365 email attachments to OneDrive for Business is one of our one-click templates, in which you can answer questions that are necessary to build the flow, so that you don't have to write a line of code.

On the template graphic, there's a description of what the template does and what it needs to succeed.

You'll be asked to provide credentials for the Microsoft Office 365 Outlook and Microsoft SharePoint services. If you regularly use both services, you'll already be signed in.

  1. Select Create Flow.

    Save Office 365 email

  2. On the next page, Microsoft Flow creates the flow for you.

    • It'll connect to your work email to get any attachments.
    • It will then create a folder on your OneDrive for Business account to automatically put every attachment that's sent to your work email address in that folder.

    Creation successful

  3. Select the My flows menu.

    Open my flows

  4. Select the flow you just created to see how it works.

    Select the flow

  5. You should see a green check mark, which indicates that the flow succeeded.

  6. Select Edit to see how the flow is defined.

    Actions on new email

  7. Select Succeeded to see the run history and the results.

    Flow successful

    In this case, all parts of the flow were successful.

    Run history

Important concepts in Microsoft Flow

Keep these concepts in mind when building flows:

  • Every flow has two main parts: a trigger, and one or more actions.
  • You can think of the trigger as the starting action for the flow. The trigger can be something like a new email arriving in your inbox or a new item being added to a SharePoint list.
  • Actions are what you want to happen when a trigger is invoked. For example, the new email trigger will start the action of creating a new file on OneDrive for Business. Other examples of actions include sending an email, posting a tweet, and starting an approval.

These concepts will come into play later, when you build your own flows from scratch.

In the next unit, we'll look at the Microsoft Flow mobile app and its capabilities.