Add multiple actions and advanced options to a cloud flow

Customize a cloud flow by adding one or more advanced options and multiple actions for the same trigger. For example, add an advanced option that sends an email message as high priority. In addition to sending mail when an item is added to a SharePoint list, create a file in Dropbox that contains the same information.


For detailed information about using SharePoint with Power Automate, see the SharePoint documentation.


Add another action

In this procedure, you'll add an action in the middle of the flow. This action will save a file in your Dropbox, archiving the item in the list.

  1. In, select My flows in the top navigation bar.

  2. In the list of flows, select the flow that you want to edit.

  3. Select New step, and then select Add an action.

    Collapsed add.

  4. In the list of possible actions, search for Create file, and then select Dropbox - Create file.

    search create file.

  5. If prompted, provide your Dropbox credentials.

  6. Select the folder icon on the right side of the Folder path box.

  7. Find and then select the folder in which you want to place the new file.

    search create folder.

  8. Enter the name of the new file into the File name box. Be sure to append an extension, such as ".txt", to the file name. Here, let's use the TweetId in the file's name to ensure uniqueness of the files. You may have to select See more to find the TweetId token.

  9. Add the text that you want the file to contain by typing into the File content box. You can also add tokens into the File content box.

    file name and contents.


    If you give the file a name that matches an existing file's name (in the selected folder), the existing file will be overwritten.

  10. Select Update flow, which is located on the menu at the top of the screen.

  11. Send a tweet that contains the keyword you specified.

    Within a minute, a file is created in your Dropbox account.

Reorder or delete an action

  • To receive email after the file is created in Dropbox, move the Dropbox action by dragging its title bar above the email action. Release the Dropbox action over the arrow between the trigger (When a new tweet is posted) and the email action. (The cursor indicates whether the action is positioned correctly.)


    You can't move a step before another if you're using any outputs from that step.

    Dragging action in the flow

  • To delete an action, select the ellipsis (...) near the right edge of the title bar for the action you want to delete, select Delete, and then select OK.

    Delete the menu.

    Note: You can't delete an action if you're using any outputs from it anywhere in the flow. First, remove those outputs from the fields, and then you can delete the action.

Copy and paste actions

If you want to duplicate actions while designing a cloud flow, you can copy and paste them. For example, if you are building a condition and want similar actions in the If yes side and the If no side, instead of creating both actions from scratch you can build the first action in one side and then copy it to the other side.

To copy an action

  1. Select the action menu (the ... at the top-right of the action).

  2. Select Copy to my clipboard.

  3. Select New step where you want your action to go.

    Notice the My clipboard tab that lets you choose from all of the actions that you've copied.

  4. Select the item you want to paste.

Add advanced options

Start with a cloud flow that has a Send an email action.

  1. Select Show advanced options, which is located at the bottom of the Send an email card.

    You'll then see the advanced options for sending an email.

    SharePoint triggers.

  2. Select High from the Importance list, and then select Hide advanced options to hide the advanced options.

  3. Select Update flow, which is located on the menu at the top of the screen.

    This step saves your changes.

Use co-presence to see all editors

Power Automate displays the list of other makers who are editing a flow simultaneously. The list of editors is updated periodically.

List of editors

Address conflicts from multiple edits

If multiple users make changes to the flow simultaneously, Power Automate presents appropriate options to the maker to minimize conflicts during a save operation. A maker can choose to refresh the flow definition or save a copy of the flow to keeps their changes.

Options to resolve conflicts