Explore reports in the Power BI mobile apps

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Applies to:

iPhone iPad Android phone Android tablet Windows 10 devices
iPhones iPads Android phones Android tablets Windows 10 devices

A Power BI report is an interactive view of your data, with visuals representing different findings and insights from that data. Viewing reports in the Power BI mobile apps is the third step in a three-step process.

  1. Create reports in Power BI Desktop. You can even optimize a report for phones in Power BI Desktop.
  2. Publish those reports to the Power BI service (https://powerbi.com) or Power BI Report Server.
  3. Then interact with those reports in the Power BI mobile apps.

Open a Power BI report in the mobile app

Power BI reports are stored in different places in the mobile app, depending on where you got them. They can be in Apps, Shared with me, Workspaces (including My Workspace), or on a report server. Sometimes you go through a related dashboard to get to a report, and sometimes they're listed.

In lists and menus, you will find an icon next to a report name, helping you understand that this item is a report.

reports in my workspace

There are two icons for reports in Power BI Mobile apps:

  • report icon indicates a report that will be presented in landscape orientation in the app and will look the same as it looks in the browser.

  • phone report icon indicates a report that has at least one phone optimized report page, that will be presented in portrait.

Note: Holding your phone in landscape, you will always get the landscape layout, even if the report page has phone layout.

To get to a report from a dashboard, tap the ellipsis (...) in the upper-right corner of a tile > Open report.

Open report

Not all tiles have the option to open in a report. For example, tiles created by asking a question in the Q&A box don't open reports when you tap them.

Interacting with reports

Once you have a report opened in the app, you can start working with it. There are many things you can do with your report and its data. In the report footer you will find actions you can perform on the report, and by tapping and long tapping on the data shown in the report you can also slice and dice the data.

Using tap and long tap

Tap equals to a mouse click. So if you want to cross highlight the report based on a data point, tap on that data point. Tapping on a slicer value, makes that value selected and slicing the rest of the report by that value. Tapping on a link, button or bookmark will activate it based on the action defined by the author.

You probably noticed that when you tap on a visual, a border appears. On the top-right corner of the border, there is ellipsis (...). Tapping on it will bring a menu with actions you can do on that visual.

report visual and menu

Tooltip and Drill actions

When you long tap (tap and hold) a data point, a tooltip will show up presenting the values this data point represents.

report tooltip

Report authors can define hierarchies in the data and relationships between report pages. Hierarchy allows drill down, drill up, and drill through another report page from a visual and a value. So, when you long tap on a value, in addition to the tooltip, the relevant drill options will appear in the footer.

report drill actions

With drillthrough, when you tap a specific part of a visual, Power BI takes you to a different page in the report, filtered to the value you tapped. A report author can define one or more drill-through options, each taking you to a different page. In that case, you can choose which one you want to drill through. The back button takes you back to the previous report page.

Read about how to add drill-through in Power BI Desktop.

Important

In Power BI Mobile app, drill in matrix and table visuals is enabled through a cell value only, and not by column and row headers.

The report footer has actions you can do on the current report page or on the entire report. The footer has quick access to the most useful actions, and all actions can be access from the ellipsis (...).

report footer

The actions you can perform from the footer are:

  1. Reset the report filter and cross highlight selections back to its original state.
  2. Open the conversation pane to view or add comments on this report.
  3. Open the filter pane to view and modify the filter currently applied on the report.
  4. List all the pages in this report. Tapping on page name will load and present that page. Moving between report pages can be done by swiping from the edge of your screen to the center.
  5. View all report actions.

All report actions

Tapping on the ... option in the report footer, will bring all the actions you can perform on a report.

report all actions

Some of the actions might be disabled, since they are dependent on the specific report capabilities. For example:

  1. Filter by current location is enabled if the data in your report was categorized by the author with geographical data. Learn how to Identify geographic data in your report.
  2. Scan to filter the report by barcode is enabled only if the dataset in your report was tagged as barcode. How you tag barcodes in Power BI Desktop.
  3. Invite is enabled only if you have permission to share this report with others. You will have permission only if you are the owner of the report or if you were given reshare permission by the owner.
  4. Annotate and share might be disable if there is an Intune protection policy in your organization that prohibited sharing from Power BI Mobile app.

Next steps