Explore reports in the Power BI mobile apps

Applies to:

iPhone iPad Android phone Android tablet Windows 10 devices
iPhones iPads Android phones Android tablets Windows 10 devices

Note

Power BI mobile app support for phones using Windows 10 Mobile will be discontinued on March 16, 2021. Learn more

A Power BI report is an interactive view of your data, with visuals that represent different findings and insights from that data. Viewing reports in the Power BI mobile apps is the third step in a three-step process:

  1. Create reports in Power BI Desktop. You can even optimize a report for phones in Power BI Desktop.
  2. Publish those reports to the Power BI service (https://powerbi.com) or Power BI Report Server.
  3. Interact with the reports in the Power BI mobile apps.

Open a Power BI report in the mobile app

Power BI reports are stored in different places in the mobile app, depending on where you got them. They can be in Apps, Shared with me, Workspaces (including My Workspace), or on a report server. Sometimes, you go through a related dashboard to get to a report, and sometimes they're listed.

In lists and menus, you'll find an icon next to a report name, which helps you understand that the item is a report:

Reports in My Workspace

There are two icons for reports in the Power BI mobile apps:

  • Report icon indicates a report that will appear in landscape orientation in the app. It will look the same as it looks in a browser.

  • Phone report icon indicates a report that has at least one phone-optimized page that will appear in portrait orientation.

Note

When you hold your phone in a landscape orientation, you'll always get the landscape layout, even if the report page is in mobile layout.

To get to a report from a dashboard, tap More options (...) in the upper-right corner of a tile and then tap Open report:

Open report

Not all tiles can be opened as reports. For example, tiles that are created when you ask a question in the Q&A box don't open reports when you tap them.

Interact with reports

After you have a report open in the app, you can start working with it. You can do many things with your report and its data. In the report footer, you'll find actions that you can take on the report. By tapping and long tapping on the data shown in the report, you can also slice and dice the data.

Single-tap versus double-tap interaction

When you download the Power BI mobile app, it is set for single tap interaction. This means that when you tap in a visual to do some action, such as selecting a slicer item, cross highlighting, clicking on a link or button, etc., the tap both selects the visual and performs the action you wanted.

If you prefer, you can switch to double-tap interaction. With double tap interaction, you first tap on a visual to select it, and then tap again in the visual to perform your desired action.

To switch to double-tap interaction, or to switch back to single-tap interaction, go to app interaction settings.

Single-select versus multi-select mode for data point selection

In a report, you tap on a data point to select it. You can choose whether you want to use single-select or multi-select mode. In single-select mode, when you tap on a data point to select it, that selection replaces any previous selection you've made. In multi-select mode, when you tap on a data point to select it, your selection is added to any selection you currently have, and the combined result of all your selections is highlighted across all the report's visuals.

To deselect a selected data point, simply tap it again.

To switch between single-select and multi-select mode, go to the app interaction settings.

Using tap and long tap

A tap is the same as a mouse click. So, if you want to cross-highlight the report based on a data point, tap that data point. When you tap a slicer value, the value is selected and the rest of the report is sliced by that value. When you tap a link, button, or bookmark, the action defined by the report author will occur.

You probably noticed that when you tap a visual, a border appears. In the upper-right corner of the border, you'll see More options (...). If you tap the ellipsis, you'll see a menu of actions you can take on that visual:

Visual and menu

Tooltip and drill actions

When you long tap (tap and hold) a data point, a tooltip that shows the values the data point represents will appear:

Tooltip

If the report author configured a report page tooltip, the default tooltip is replaced with the report page tooltip:

Report page tooltip

Note

Report tooltips are supported for devices of at least 640 pixels and 320 pixel viewports. If your device is smaller, the app shows default tooltips.

Report authors can define hierarchies in the data and relationships among report pages. Hierarchies allow you to drill down, drill up, and drill through to another report page from a visual and a value. So, when you long tap a value, in addition to the tooltip, the relevant drill options will appear in the footer:

Drill actions

When you tap a specific part of a visual and then tap the drillthrough option, Power BI takes you to a different page in the report, filtered to the value you tapped. A report author can define one or more drillthrough options, each taking you to a different page. In that case, you can choose which option you want to drill through. The back button takes you back to the previous page.

For more information, read about how to add drillthrough in Power BI Desktop.

Important

In the Power BI mobile apps, drill actions in matrix and table visuals are enabled through cell values only, not through column or row headers.

From the report footer, you can perform several actions on the current report page or on the entire report. The footer provides quick access to the most commonly used actions. You can access other actions by tapping the More options (...) button:

Report footer

You can perform from these actions from the footer:

  • Reset the report filter and cross-highlight selections back to their original state.
  • Open the conversation pane to view comments or to add comments to the report.
  • Open the filter pane to view or modify the filter currently applied to the report.
  • List all pages in the report. Tapping a page name will load and present that page. You can move between report pages by swiping from the edge of your screen to the center.
  • View all report actions.

All report actions

When you tap the More options (...) button in the report footer, you'll see all the actions that you can perform on a report:

All report actions

Some of the actions might be disabled because they're dependent on the specific report capabilities. For example:

Bookmarks is present only if bookmarks have been set in the report. Both personal bookmarks that you can define in Power BI service and bookmarks defined by the report creator are shown. If one of the bookmarks has been defined as the default bookmark, the report will open to that view when it loads.

Annotate and share might be turned off if there's an Intune protection policy in your organization that prohibits sharing from a Power BI mobile app.

Invite is enabled only if you have permission to share the report with others. You'll have permission only if you're the owner of the report or if the owner has given you reshare permission.

Filter by current location is enabled if the report author categorized the report with geographical data. For more information, read about identifying geographical data in a report.

Scan to filter the report by barcode is enabled only if the dataset in your report is tagged as Barcode. For more information, read about tagging barcodes in Power BI Desktop.

Bookmarks

The Power BI mobile app supports both report bookmarks that the report creator has defined and personal bookmarks that you can define in the Power BI service. You can find the bookmarks menu under More options (...) on the report actions toolbar.

Default bookmarks are indicated by a special icon. For personal bookmarks you can set, unset, or change the default setting by tapping More options (...) next to the bookmark you want to change and choosing Make default or Clear default.

bookmark menu

When a bookmark view of a report is open, the name of the bookmark appears at the top of the report.

bookmark view

Learn more about bookmarks in the Power BI service.

Configure your experience with reports

The Power BI mobile app has a number of settings that enable you to control your report experience. Currently you can configure

  • Interaction with report visuals: You can choose to use either single-tap or double-tap interaction.
  • Data refresh method: You can choose to have either a refresh button or a pull-down action for refreshing report data.
  • Report footer visibility: You can choose to have either a docked footer that is always visible, or a dynamic footer that hides and reappears depending on your actions (scrolling, for instance).

See app interaction settings for information about how to change these settings.

Next steps