Preview: Common Data Service storage capacity
[This topic is pre-release documentation and is subject to change.]
For introductory licensing information on the new capacity analytics model, see PowerApps plans.
Data volume continues to grow exponentially, as businesses advance their digital transformation journey and bring data across their organization together. Modern business applications need to support new business scenarios, manage new data types, and help organizations with the increasing complexity of compliance mandates. To support the growing needs of today’s organizations, data storage solutions need to evolve continuously and provide the right solution to support expanding business needs.
We have updated our capacity analytics reporting to provide important benefits to our customers. Here is a summary of changes in capacity analytics.
- New Capacity page is available in the Power Platform Admin center.
- Admins can visualize the data stored in Database, Files, and Logs.
- Entitlement information is added to the report to help customers understand available capacity of the tenant level.
- Existing customers get entitlements for new types of capacity (File and Log) but are not impacted by the licensing change until renewal.
The new capacity analytics reporting provides a single place to view your capacity data.
What has changed
In the previous storage model, you viewed information in multiple places.
|Dynamics 365 Administration Center|
|Common Data Service analytics|
About the new capacity analytics reporting
We're optimizing data management for database storage, attachments, and audit Logs. There are now three types of storage: Database, File, and Log.
Some of the benefits of this change:
- Scalability with purpose-built storage management solutions
- Ability to enable new business scenarios
- Reduced need to free storage space
- Support for variety of data types
- Additional default and full user entitlements
- Flexibility to create new environments/instances
Capacity page details
This page provides a tenant-level view of where your organization is using storage capacity.
To view the Capacity page, select Analytics > Capacity > Overall tab in the left-side menu.
|(2)||Capacity types and sources
|(3)||What's new: Used for announcements and notifications|
|(4)||Top capacity usage, by environment: Top environments that consume the most capacity|
Per environment tab
This page provides similar information as the Overall tab but with an environment-level view of where your organization is using capacity.
Select an environment to see more detailed information on actual consumption.
- The following environments do not count against capacity and show as 0GB:
- Admins can select environments showing 0GB to go to the Environment Analytics page and see the actual consumption.
Environment capacity analytics
This page provides an environment-level detailed view of where your organization is using capacity as well as the three capacity types consumption.
- Actual Database usage
- Top Database tables and their growth over time
- Actual File usage
- Top Files tables and their growth over time
- Actual Log usage
- Top tables and their growth over time
Select Applied filters at the the top of the page to filter data for different time spans.
I see the new Capacity Report, but I have not purchased the new capacity offers. How do I interpret the report?
As an existing customer, we have added File and Log capacity to your tenant automatically based on your existing licenses. Because you are currently in an agreement under the old offers, you are not impacted. Make sure your Database consumption is per the entitlement. You are not expected to take any action for File and Log. At renewal, you can use this report to get the right amount of capacity for Database, File, and Log.
I just bought the new capacity-based licenses. How do I provision an environment using this model?
Until provisioning environments is available through the Power Platform Admin center, you can provision environments through the PowerApps/Flow/Dynamics 365 Admin center. If you still need more environments, you can contact Support. For details, check Create an environment.
I’m an existing customer and have not purchased the new offers. The capacity report indicates I’m overusing the Database/File/Log, what should I do?
If Database, you should not exceed the available Database capacity. Please consider freeing storage space or purchase more storage capacity.
If File and Log, then there is no immediate action required. At renewal, you can use this report to get the right amount of capacity for Database, File, and Log.
Where can I read more about the new capacity offers?
Download the Licensing Guide to learn more.
I am an existing customer, will I be immediately impacted by this change?
No, there is no immediate change for existing customers as your current term will be honored for the duration of your agreement.
I'm an existing customer with an EA agreement. Should I go buy File and Log capacity?
If you have an existing agreement, you are not impacted with the current change. We have added File and Log capacity to your current entitlement which reduces your Database capacity. Until renewal, you can continue with the current plan.
I'm an existing customer and my renewal is coming up. Will I be impacted?
Customers who renew existing subscriptions can choose to continue to transact using the existing offers for a certain period of time. Please contact your Microsoft partner or Microsoft sales team for details.
I’m a PowerApps/Flow customer and have environments with and without Database. Will they consume storage capacity?
Currently, only the environments with Database consume capacity; environments without Database do not. However, once the Power Platform Admin center has the ability to create environments, all environments will consume 1GB.
Why am I no longer getting storage notifications?
We have disabled email notifications with the move to the new storage model. Review the Capacity page to monitor usage.
How can I reduce consumed storage space?
See the following: Free storage space.
I'm an existing customer. Should I expect my File and Log usage to change?
Log and Files data usage is not expected to be exactly the same size as when the same data is stored using Database due to different storage and indexing technologies. The current set of out-of-box (OOB) entities stored in File and Log might change in the future.
Capacity report shows the entitlement breakdown by per license, but I have more licenses in my tenant and not all of them are listed in the breakdown, why?
Not all licenses give per user entitlement. For example, the team member license does not give any per user Database/File/Log entitlement. So in this case, the licenses that do not give any per user entitlement will not be listed in the breakdown.
When is table data expected to show in the report?
Check back for availability. In addition to top tables, we will also show the table trend.
Which environments are counted in the capacity report?
Default, Production, and Sandbox environments are counted for consumption. Trial, Preview, Support, and Developer environments are not counted.