Collaborate with others

Select the version of Power Virtual Agents you're using here:

You can collaborate with others when building chatbots in Microsoft Teams. This means other members of your team can make edits and changes, and you can see who else is editing a topic.

Your permissions are determined by your Microsoft Teams roles in the team where your bot is created:

  • Team Owners can create, view, edit, and configure all bots in the team where they are Team Owners.
  • Team Members can create, edit, and configure bots they have created. They can view other member's bots in the team.

Note

If you are an owner of an Azure Active Directory group associated with a team, but you are not also a member of that group, you might not see the team in the Power Apps and Power Virtual Agents apps in Microsoft Teams.
You can add yourself as a member to the team and it will resolve the issue after a few minutes.

Share bots

Everyone on your team has access to the bots you create.

To share your bot with other users, you need to add them to your team.

Note

It could take up to 15 minutes before the new team member sees the team in the Power Virtual Agents app.

You can see a list of the teams you belong to, and each bot within that team by going to the Chatbots tab on the top navigation bar. Teams are listed on the left, selecting a team shows the chatbots in that team. Whereever you are in the app, you can always get back to the list of chatbots by selecting Chatbots at the top.

Tip

My chatbots shows all the bots you created and is an easy way for you to find your bot across multiple teams. You can find bots created by other team members by selecting the team.

The teams and chatbots are listed in the Chatbots tab

You can open bots for editing by selecting the bot's name.

If you select the check mark next to the bot's name, you can go straight to the Topics or Analytics page for that bot. You can also select Edit to go to the bot's homepage.

The Topics and Analtyics buttons appear when a bot is selected

If you select the menu icon next the bot's name you can then select Edit to go to the bot's homepage, or go to the Topics or Analytics pages.

The bot's menu lets you edit details, topics, and see analytics

If you rename, restore, or delete a team, it could take up to 2 hours for the changes to be reflected in the Power Virtual Agents app.

Collaborate on bots

In the Topics list, you can see who's working on a topic under the Currently editing column. You can hover or click on the person's icon to quickly chat with them in Teams or send them an email.

This can help prevent conflicts if multiple people are working on the same topic.

Screenshot showing the Power Virtual Agents list of topics with the Currently editing column highlighted

Note

The list of authors in the Currently editing column is only refreshed when the page is loaded.

A topic's Details page also shows all the people currently editing a topic, as well as the last time someone saved.

Screenshot of a topic's details page on the properties pane with the Modified by section on the right highlighted

A list of who's editing the page also appears as user icons on the top of the authoring canvas when you've opened a topic for editing.

Screenshot of a topic being edited with user profile pictures appearing on the top menu bar

After 30 minutes of inactivity you will not be identified as editing the topic.

Occasionally, multiple people might make changes to a topic and attempt to save their changes at the same time.

Power Virtual Agents will detect this and prevent you from overwriting your coworker by prompting you with an option - you can reload the content with the latest changes (discarding your work), or you can save a copy of the topic (keeping your changes in a new, duplicate copy of the topic).

Screenshot showing a prompt that says Updated content available and gives you options to discard your changes or save a copy

If you save your changes to a new topic, you can then review your coworker's changes and merge the two topics, deleting the copy of the topic once you've finished.

Note

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