Create voucher templates
A voucher template is a voucher that can be used as the basis for future vouchers in other journal entries. You can use voucher templates with a general journal or any of the financial sub ledger journals such as Accounts payable and Accounts receivable journals.
You can create a voucher template from a journal line (voucher) as either the Percent or Amount, but the same voucher cannot have both types.
If you save the voucher as Percent, the amounts in the voucher are converted into percentage factors, which allows any amount to be applied when the voucher template is selected. To use this method you must have multiple line vouchers which have the same voucher number.
When selecting a voucher template in a journal, the Amount field is only displayed if the voucher template is of type Percent.
If you save the voucher as Amount, the actual amount will be stored and applied when it is used in a journal entry. When using the Amount field, the actual amounts will be stored and applied.
The process of voucher template creation, starts by creating a journal line. You do not have to post the voucher in a journal to create a voucher template. If the journal line is used to create a voucher template as either Percent or Amount, the template remains in Finance if the line is not deleted, or it has been posted.
Consider that any previously posted journal voucher can be saved as a template.
Watch this video to learn how you can create and use voucher templates as both Amount and Percent to be used within the same or other journals.
To understand the voucher templates, consider the following scenario:
The Accounting manager is entering a voucher to record interest expense on a fixed-rate long-term note. The voucher debits Interest expense and credits Interest payable for 350.00 US dollars (USD) each.
This voucher for the same amount must be recorded each month. To reduce future data entry time, the Accounting manager decides to save the voucher as a voucher template for a specific amount.
The next time the Accounting manager records an interest expense, they select the Load voucher template action and chooses the interest entry. The original ledger accounts and amounts are loaded into the form automatically.
Simulate posting
You can find Simulate posting on the Validate menu for most journals. When you validate a journal using the Validate function, Finance tests the journal for specific error conditions. If you use the Simulate posting function, Finance runs the same processes that are run during posting, but does not post the journal. You can then review the posting messages that are displayed, fix any errors that you find, and then click the Post menu to post the journal.