The Briefing email overview

The Briefing email helps you stay in control of your calendar and be intentional about your day. Within the first two hours of your workday (as set up in Outlook), you’ll get an email about any relevant items to help you better prepare for the day ahead, including:

  • Tasks and documents related to today’s meetings
  • Outstanding commitments and requests to and from other collaborators in email that might have fallen through the cracks
  • Emails you might want to follow up on
  • Suggested focus time you can schedule to help get independent work done

Why am I getting this?

You are receiving the Briefing email because your admin has enabled this email for your organization. If you are not receiving the Briefing email, it may be because you previously unsubscribed, or because your administrator has disabled it for your organization.

Please contact your admin if you'd like to receive the Briefing email. This email is not controlled with the Cortana app and is unrelated to any Cortana on Windows settings. To opt out, go to

Adaptive or HTML version

You’ll get a different version of the Briefing email depending on which version of Outlook you’re using:

  • Adaptive version - If you open the Briefing email in OWA (Outlook Web Access), Outlook mobile (iOS and Android), and Outlook for Windows desktop, you’ll see the Adaptive version with links to open tasks, upcoming meetings, related documents, and complete in-line actions, and book suggested focus time.
  • HTML version - If you open the Briefing on a Mac or in OWA on a mobile device, you’ll see the HTML version that links to open tasks, upcoming meetings, and related documents, but will not include in-line actions or suggested focus time.

How it works

The Briefing email looks for actionable tasks in Outlook and includes the top results in the email. If these tasks are related to any upcoming meetings, they’ll be listed in context with the meeting. Meetings will also have links to any attached or potentially related documents.

The Adaptive version of the Briefing email also includes any last-minute options to schedule time to focus on deep work or to work through any of the tasks included in the email. Any existing focus time that’s already scheduled is also referenced in this section.

For each task, you can select:

  • Not a task to remove it from your current list of tasks. It will also be excluded from all future Briefing emails. This valuable feedback will improve future task identification.
  • Done to indicate the task is complete.

For documents, select:

  • Done to indicate you are finished reviewing the document.
  • Not related to remove the document suggestion and gives feedback that helps improve future .

First Briefing

As a new user, your first Briefing email explains how to use it to prepare for upcoming meetings and manage pending tasks. It also explains how your personal information is kept private.

First Briefing email


The Briefing email needs to be set up for your organization by the admin. See Configure the Briefing email for details about configuration.

Using the Briefing email

Depending on if you open the Adaptive or HTML version, the Briefing email includes the following sections:


Q1. When is the Briefing email sent?

Within the first two hours of each workday (per your Outlook Calendar Work time settings) when you have actionable tasks or meetings that day. You won’t get a Briefing email on a day without actionable tasks or when you’re not working, such as a weekend day.

Q2. How do I unsubscribe?

Select Unsubscribe near the end of your Briefing email to opt out of future Briefing emails.