Use OneDrive for Business and SharePoint or Stream for meeting recordings

Note

The change from using Microsoft Stream to OneDrive for Business and Microsoft SharePoint for meeting recordings will be a phased approach.

Date Event
Early Q4 CY20 Teams meeting recording on OneDrive for Business and SharePoint available for opt in or opt out.
Tenant admins can opt in or opt out of OneDrive for Business and SharePoint setting the Teams policy in PowerShell
Mid Q4 CY20 Teams meeting recording on OneDrive for Business and SharePoint set as default for tenants who don't opt out
This is the recommended path for most customers
Q1 CY21 Saving Teams meeting recording to Classic Stream no longer allowed
All tenants will save Teams meeting recording to OneDrive for Business and SharePoint

Microsoft Teams has a new method for saving meeting recordings. As the first phase of a transition from classic Microsoft Stream to the new Stream, this method stores recordings on Microsoft OneDrive for Business and SharePoint in Microsoft 365 and offers many benefits.

The benefits of using OneDrive for Business and SharePoint for storing recordings include:

  • Retention policies for Teams meeting recording (TMR) (S+C E5 autoretention labels)
  • Benefit from OneDrive for Business and SharePoint information governance
  • Easy to set permissions and sharing
  • Share recordings with guests (external users) with explicit share only
  • Request access flow
  • Provide OneDrive for Business and SharePoint shared links
  • Increased quota
  • Meeting recordings are available faster
  • Go local tenant support
  • Multi-geo support – recordings are stored in a region specific to that user
  • Bring your own key (BYOK) support
  • Improved Transcript quality and speaker attribution

There are some limitations to consider:

  • There will be English-only closed captions and transcripts​.
  • You won't be able to search transcripts or their content​.
  • You won’t be able to edit the transcripts, but you'll be able to toggle captions off/on.
  • You can control with whom you share the recording, but you won't be able to block people with shared access from downloading the recording.
  • You'll not get an email when the recording finishes saving, but the recording will appear in the meeting chat once it’s finished. This will happen much quicker than it did in Stream previously

Watch "Meeting Recording" for more information.

Set up the meeting recording option for OneDrive for Business and SharePoint

Note

The meeting recording option is a setting at the Teams policy level. The following example shows how to set the Global policy. Make sure that you set the meeting recording option for the policy or policies that you've assigned to your users. Teams meeting policy changes take awhile to propagate. Check back after a few hours of setting it, then sign out and sign in again.

  1. Install Skype For Business Online PowerShell. Note: Skype for Business Online Connector is currently part of the latest Teams PowerShell module. If you're using the latest Teams PowerShell public release, you don't need to install the Skype for Business Online Connector. See Manage Skype for Business Online with PowerShell.

    a. Download Skype for Business Online PowerShell.

    b. Follow the prompts to install it.

    c. Restart your machine.

  2. Launch PowerShell as an admin

  3. Import the SkypeOnline Connector and log in as a Teams admin.

    Import-Module SkypeOnlineConnector
    $sfbSession = New-CsOnlineSession
    Import-PSSession $sfbSession
    
  4. Use set-csteamsmeetingpolicy to set a Teams Meeting Policy to transition from the Stream storage to OneDrive for Business and SharePoint.

    Set-CsTeamsMeetingPolicy -Identity Global -RecordingStorageMode "OneDriveForBusiness"
    

Opt out of OneDrive for Business and SharePoint to continue using Stream

Even if a policy says it's set to Stream, it might not be set. Typically, if the policy isn't set, then the default setting is Stream. However, with this new change, if you want to opt-out of using SharePoint or OneDrive for Business, then you must reset the policy to Stream to ensure that it's the default.

Set-CsTeamsMeetingPolicy -Identity Global -RecordingStorageMode "Stream"

Permissions or role-based access

Meeting type Who clicked on Record? Where does the recording land? Who has access? R/W, R or sharing
1:1 call with internal parties Caller Caller’s OneDrive for Business account Caller is owner, has full rights

Callee (if in the same tenant) has read only access, no sharing access

Callee (if in different tenant) has no access. Caller must share it to the Callee
1:1 call with internal parties Callee Callee’s OneDrive for Business account Callee is owner, has full rights

Caller (if in the same tenant has read only access, no sharing access

Caller (if in different tenant) has no access. Callee must share it to the Callee
1:1 call with an external call Caller Caller’s OneDrive for Business account Caller is owner, has full rights

Callee has no access. Caller must share it to the Callee
1:1 call with an external call Callee Caller’s OneDrive for Business account Callee is owner, has full rights

Caller has no access. Callee must share it to the Caller
Group call Any member of the call Member who clicked on Record’s OneDrive for Business account Member who clicked on Record has full rights

Other members from the same tenant have Read rights

Other members from different tenant have no rights to it.
Adhoc/Scheduled meeting Organizer Organizer’s OneDrive for Business account Organizer has full rights to the recording

All other members of the meeting have read access
Adhoc/Scheduled meeting Other meeting member Member who clicked on Record Member who clicked on Record has full rights to the recording
Organizer has edit rights and can share

All other members have read access
Adhoc/Scheduled meeting with external users Organizer Organizer’s OneDrive for Business account Organizer has full rights to the recording

All other members of the meeting from the same tenant as the organizer have read access

All other external members have no access and the Organizer must share it to them
Adhoc/Scheduled meeting with external users Other meeting member Member who clicked on Record Member who clicked on Record has full rights to the recording - Organizer has edit rights and can share

All other members of the meeting from the same tenant as the organizer have read access

All other external members have no access and the Organizer must share it to them
Channel meeting Channel Member Teams' SharePoint location for that channel Member who clicked on Record has edit rights to the recording

Every other member’s permissions are based off of the Channel SharePoint permissions

Frequently asked questions

Where will the meeting recording be stored?

  • For non-Channel meetings, the recording is stored in a folder named Recordings that is at the top level of the OneDrive for Business that belongs to the person who started the meeting recording. Example:

    recorder's OneDrive for Business/Recordings

  • For Channel meetings, the recording is stored in the Teams site documentation library in a folder named Recordings. Example:

    Teams name - Channel name/Documents/Recordings

How do I handle recordings from former employees?

Since videos are just like any other file in OneDrive for Business and SharePoint, handling ownership and retention after an employee leaves will follow the normal OneDrive for Business and SharePoint process.

Who has the permissions to view the meeting recording?

  • For non-Channel meetings, all meeting invitees, except for external users, will automatically get a personally shared link. External users will need to be explicitly added to the shared list by the meeting organizer or the person who started the meeting recording.

  • For Channel meetings, permissions are inherited from the owners and members list in the channel.

How can I manage transcripts?

Customers opting in to this preview will not have closed captions available on their Teams Meeting Recordings that are migrated to OneDrive for Business and SharePoint.  We're working to add captioning, beginning with closed captions in English, to meeting recordings in October 2020.

Closed captions will be available on Teams Meeting Recordings for customers who have opted in to allow transcripts as described in Teams cloud recordings

Captions help create inclusive content for viewers of all abilities. As an owner, you can hide captions, although the transcript will still be available on Teams unless you delete the captions from Teams. See how to turn on or off meeting recordings

Closed captions are supported for Teams meeting recordings for 60 days from when the meeting is recorded.

Closed captions are not fully supported if the Teams Meeting Recording is moved or copied from its original location on OneDrive for Business or SharePoint.

How will my storage quota be impacted

Teams meeting recording files live in OneDrive for Business and SharePoint and are included in your quota for those services. See SharePoint quota and [OneDrive for Business quota] (https://docs.microsoft.com/onedrive/set-default-storage-space).

How can I play a Teams meeting recording?

Your video will play on the video player of OneDrive for Business or SharePoint depending on where you access the file.

If you plan on deprecating adding to Stream, will existing videos stay as is and for how long?

Stream as a platform won't be deprecated in the near future. The videos that currently live in Stream will stay there until we start migrating. Upon migration, those videos will be migrated to OneDrive for Business or SharePoint as well. Check here for more information.

How do I apply a retention label?

See How to auto-apply a retention label.