Set up general journal batches

100 XP
  • 5 minutes

Journal batches are created based on the journal templates. All journal batches that are created from a specific template have the same structure, default settings, and information defined in the template. However, because these settings are defaults, you can change them for a specific journal batch.

Typically, you would use batches to separate one user's entries from another. You can define your own journal batch for the general journal that has your personal layout and settings, such as a dedicated number series.

For each general journal template, a default general journal batch is automatically created, which contains default information from the journal template.

If you want to create additional batches for a journal or change the settings of the default journal, follow these steps:

  1. On the General Journal Templates page, select Batches.

  2. To create a new general journal batch, select New.

The following fields from the General Journal Batches page are filled in with defaults from the corresponding journal template but can be changed for each batch individually.

  • Bal. Account Type

  • Bal. Account No.

  • No. Series

  • Posting No. Series

  • Reason Code

  • Copy VAT/Tax Setup to Jnl. Lines

  • Allow VAT/Tax Difference

  • Copy to Posted Jnl. Lines

The Suggest Balancing Amount specifies if the Amount field on journal lines for the same document number is automatically prefilled with the value that is required to balance the document.

Screenshot of the General Journal Batches page.

Next unit: Use business documents with general journal templates

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