Assign licenses to users

Note

The admin center is changing. If your experience doesn't match the details presented here, see About the new Microsoft 365 admin center.

You can assign licenses to users on either the Active users page, or on the Licenses page. The method you use depends on whether you want to assign product licenses to specific users or assign users licenses to a specific product.

Learn how to add a user and assign a license at the same time.

Before you begin

Use the Licenses page to assign licenses to users

When you use the Licenses page to assign licenses, you assign licenses for a specific product to up to 20 users. On the Licenses page, you see a list of all the products that you have subscriptions for. You also see the total number of licenses for each product, how many licenses are assigned, and how many are available.

  1. In the admin center, go to the Billing > Licenses page.
  2. Select a product.
  3. On the product details page, select Assign licenses.
  4. In the Assign licenses to users pane, begin typing a name, and then choose it from the results to add it to the list. You can add up to 20 users at a time.
  5. Select Turn apps and services on or off to assign or remove access to specific items.
  6. When you're finished, select Assign, then select Close.

If there's a conflict, a message displays, tells you what the problem is, and tells you how to fix it. For example, if you selected licenses that contain conflicting services, the error message says to review the services included with each license and try again.

Change the apps and services a user has access to

  1. In the admin center, go to the Billing > Licenses page.
  2. On the Licenses page, select the row for a specific user.
  3. In the right pane, select or deselect the apps and services that you want to give access to or remove access from.
  4. When you're finished, select Save, then select Close.

Use the Active users page to assign licenses

When you use the Active users page to assign licenses, you assign users licenses to products.

Assign licenses to multiple users

  1. In the admin center, go to the Users > Active users page.
  2. Select the circles next to the names of the users that you want to assign licenses to.
  3. At the top, select More options (...), then select Manage product licenses.
  4. In the Manage product licenses pane, select Add to existing product license assignments > Next.
  5. In the Add to existing products pane, switch the toggle to the On position for the license that you want the selected users to have.
    By default, all services associated with those licenses are automatically assigned to the users. You can limit which services are available to the users. Switch the toggles to the Off position for the services that you don't want the users to have.
  6. At the bottom of the pane, select Add > Close.

Assign licenses to multiple users

  1. In the admin center, go to the Users > Active users page.
  2. Select the boxes next to the names of the users that you want to assign licenses to.
  3. In the Bulk actions pane, select Edit product licenses.
  4. In the Assign products pane, select Add to existing product license assignments > Next.
  5. Switch the toggle to the On position for the licenses that you want the selected users to have.
    By default, all services associated with those licenses are automatically assigned to the users. You can limit which services are available to the users. Switch the toggles to the Off position for the services that you don't want the users to have.
  6. At the bottom of the Add to existing products pane, select Add > Close > Close.

Assign licenses to multiple users

  1. In the admin center, go to the Users > Active users page.
  2. Select the boxes next to the names of the users that you want to assign licenses to.
  3. In the Bulk actions pane, select Edit product licenses.
  4. In the Assign products pane, select Add to existing product license assignments > Next.
  5. Switch the toggle to the On position for the licenses that you want the selected users to have.
    By default, all services associated with those licenses are automatically assigned to the users. You can limit which services are available to the users. Switch the toggles to the Off position for the services that you don't want the users to have.
  6. At the bottom of the Add to existing products pane, select Add > Close > Close.

Assign licenses to one user

  1. In the admin center, go to the Users > Active users page.
  2. Select the row of the user that you want to assign a license to.
  3. In the right pane, select Licenses and Apps.
  4. Expand the Licenses section, select the boxes for the licenses that you want to assign, then select Save changes.

Assign licenses to one user

  1. In the admin center, go to the Users > Active users page.
  2. Select the box next to the name of the user that you want to assign a license to.
  3. In the right pane, in the Product licenses row, select Edit.
  4. In the Product licenses pane, switch the toggle to the On position for the license that you want to assign to this user.
    By default, all services associated with that license are automatically assigned to the user. You can limit which services are available to the user. Switch the toggles to the Off position for the services that you don't want that user to have.
  5. At the bottom of the Product licenses pane, select Save > Close > Close.

Assign licenses to one user

  1. In the admin center, go to the Users > Active users page.
  2. Select the box next to the name of the user that you want to assign a license to.
  3. In the right pane, in the Product licenses row, select Edit.
  4. In the Product licenses pane, switch the toggle to the On position for the license that you want to assign to this user.
    By default, all services associated with that license are automatically assigned to the user. You can limit which services are available to the user. Switch the toggles to the Off position for the services that you don't want that user to have.
  5. At the bottom of the Product licenses pane, select Save > Close > Close.

Next steps

If your users don't yet have the Office apps installed, you can share the Employee quick start guide with your users to set up things, like how to download and install Microsoft 365 or Office 2019 on a PC or Mac and how to set up Office apps and email on a mobile device.

Understand subscriptions and licenses (article)
Unassign licenses from users (article)
Buy or remove licenses for your subscription (article)