Move users to a different subscription

Note

The admin center is changing. If your experience doesn't match the details presented here, see About the new Microsoft 365 admin center.

If you have more than one subscription, have users with a license for one subscription, but want to move them to another subscription, you can replace their existing license with a different one.

Before you begin

You must be a Global, License, or User admin to assign licenses. For more information, see About Microsoft 365 admin roles.

Move users to a different subscription

  1. In the admin center, go to the Users > Active users page.
  2. Select the circles next to the names of the users that you want to replace existing licenses for.
  3. At the top, select More options (...), then select Manage product licenses.
  4. In the Manage product licenses pane, select Replace existing product license assignments > Next.
  5. Switch the toggle to the On position for the licenses that you want to assign to these users.
    You can limit which services are available to the users. Switch the toggles to the Off position for the services that you don't want those users to have. Any previous license assignments for the selected users are removed.
  6. At the bottom of the Replace existing products pane, select Replace > Close.
  1. In the admin center, go to the Users > Active users page.
  2. Select the boxes next to the names of the users you want to replace existing licenses for.
  3. In the Bulk actions pane, select Edit product licenses.
  4. In the Assign products pane, select Replace existing product license assignments > Next.
  5. Switch the toggle to the On position for the licenses that you want to assign to these users.
    You can limit which services are available to the users. Switch the toggles to the Off position for the services that you don't want that users to have. Any previous license assignments for the selected users are removed.
  6. At the bottom of the Replace existing products pane, select Replace > Close > Close.
  1. In the admin center, go to the Users > Active users page.
  2. Select the boxes next to the names of the users you want to replace existing licenses for.
  3. In the Bulk actions pane, select Edit product licenses.
  4. In the Assign products pane, select Replace existing product license assignments > Next.
  5. Switch the toggle to the On position for the licenses that you want to assign to these users.
    You can limit which services are available to the users. Switch the toggles to the Off position for the services that you don't want that users to have. Any previous license assignments for the selected users are removed.
  6. At the bottom of the Replace existing products pane, select Replace > Close > Close.

Next steps

If you’re not going to reassign the unused licenses to other users, consider removing the licenses from your subscription so that you’re not paying for more licenses than you need.

Assign licenses to users (article)
Remove licenses from your subscription (article)
Change plans manually (article)
Understand subscriptions and licenses in Microsoft 365 for business (article)
Buy another Microsoft 365 for business subscription (article)