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Change the owner of a cloud flow

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  • 2 minutes to read

An owner, co-owner, or an admin can change the owner of a solution-aware flow to another user to ensure business continuity. After the change of ownership completes, the original owner and the new owner both become co-owners of the flow.

You can change the owner to an individual (not a distribution list) or a user account used as a service account. If the flow uses a service account, ensure it's licensed correctly to avoid multiplexing.

Follow these steps to change the owner of a flow.

  1. On the left pane, select Solutions.

  2. Select the solution that contains the flow you want to change.

  3. Select the flow for which you're changing the owner.

  4. Select Edit on the Details section.

    Screenshot showing where the edit button is located in the details section.

  5. In the Owner section, remove the current owner.

    Screenshot showing the owner section.

  6. Enter the email address for the new owner.

    Screenshot showing where to enter the owner email address.

    Warning

    If the flow uses premium features but the new owner doesn’t have a premium license, a warning is shown with the next steps.

    Screenshot that shows a warning about incorrect license.

The flow can still be assigned to the new owner. The flow continues to run for 30 days, allowing time for the new owner to purchase a license. If the new owner doesn't have a premium license after the grace period, Power Automate turns off the flow. They can turn it on anytime after purchasing the license.

Once assigned, the new owner gets access to the run history and connection references. The new owner can update the flow or reassign to other users too.

Screenshot that shows confirmation for the owner change.

If the flow is a scheduled or automated flow, after the owner changes, the flow runs under the license of the new owner and uses their Power Platform request limits. This change can take up to seven (7) days to become effective. If you need the new owner to take effect immediately, edit the flow and then save it to force the flow to use the new owner’s license.

If the flow is a manual flow, the flow runs under the license of the user who runs the flow. The plan section shows whose license plan the flow uses.

A screenshot that shows the license plan being used.

Note

This change is limited to solution-aware flows. To change the owner of a non-solution-aware flow, the new owner must export, and then import the flow.

More information

To learn how to export and import non-solution-aware flows, go to this video.