Manage desktop flows

After you've created desktop flows, you might need to view, edit, or just check on their status. To do this, go to the Desktop flows tab.

List of desktop flows

  1. Sign into Power Automate.

  2. Select My flows > Desktop flows.

    View all desktop flows.

From this section, you can create a new desktop flow and then edit or delete your existing desktop flows.

Note

If you choose to delete or rename a desktop flow, press the refresh button in Power Automate to reflect the changes in the flows list.

Details page

For each of your desktop flows, you can see its details by selecting its name from the list of desktop flows. You then see details including:

  • The run history with details of each run.
  • The applications or Websites used in the desktop flow.

Follow these steps to see the details for a desktop flow:

  1. Sign into Power Automate.

  2. Select My flows > Desktop flows.

  3. Select any of your desktop flows.

    View details.

Share desktop flows

You can share a desktop flow with other users in your organization, giving those users specific permissions to access your flows.

Follow these steps to share a desktop flow.

  1. Sign into Power Automate.

  2. Select My flows from the left side of the screen.

  3. Select Desktop flows.

  4. Select any flow that you own.

    Select a flow to share.

  5. Select Share.

  6. Select the Add people field, and then enter the name of the person in your organization with whom you'd like to share the flow.

  7. Select Give access, and then select either User or Co-owner as the permission for the person with whom you share the flow.

  8. Select the Share button.

    Graphical user interface, application Description automatically generated.

These are the two permission levels you can use when you share desktop flows:

  1. Co-owner: This access level gives the co-owner full permissions to that desktop flow. They can edit, share, and delete the flow.

  2. User: Has permission to only use that desktop flow in a cloud flow. No edit, rename, delete or share permissions are possible with this access. Alternatively, those users can create a copy of that desktop flow by using ‘Save as’, and work independently.

Once a desktop flow has been shared, owners and co-owners can change the access of each user by selecting the Manage access link on the desktop flow details page.

Note

If someone shares a desktop flow with you, press the refresh button in Power Automate to see it in the Shared with me flows list.

Copy desktop flows

To duplicate an existing flow:

  1. Sign into Power Automate.

  2. Select My flows from the left side of the screen.

  3. Select Desktop flows.

  4. Select the flow that you want to copy.

  5. Select Save As.

    Select a flow to copy.

  6. Populate a name for the new flow.

  7. Select Save.

    Populate a name for the new flow.

Manage desktop flows access

For each of your desktop flows, you can manage its access by selecting manage access in the desktop flows details page. Manage access

In this panel, you can:

  • Share the desktop flow with another user
  • Edit users' permissions
  • Remove users' permissions for this flow

Note

Administrators of an environment are co-owners of all dekstop flows created in this environment and can't be removed.

More information