Create your own messages


Unsure about entity vs. table? See Developers: Understand terminology in Microsoft Dataverse.

Microsoft Dataverse exposes APIs using messages. There are many out-of-box messages available for you to use. Custom messages are typically used to add new domain specific functionality to combine multiple message requests into a single request. For example, in a support call center, you may want to combine the Create, Assign, and Update messages into a single new Escalate message.

There are now two ways to define custom messages:

Custom message method Description
Custom Process Action Also known as simply Custom Actions, these have been part of Dataverse for many years. Custom Process Actions provide a no-code way to define a custom message using the Workflow designer. The logic in these workflows can also be extended with code by using custom workflow activities. More information: Use Custom Process Actions with code
Custom API Extends the concept of custom actions to provide developers with capabilities not limited by the workflow designer. More information: Create and use Custom APIs

Many developers have been creating Custom Process Actions simply to create new messages without implementing any logic in the workflow. Instead, they register plug-ins for the message created by the custom action to implement all of their logic. The Custom API feature makes this pattern a first class capability for developers to extend Dataverse.

Compare Custom Process Action and Custom API

The following table describes some of the different capabilities.

Capability Custom Process Action Custom API Description
Declarative logic with workflow Yes No Workflow Actions can have logic defined without writing code using the Classic Workflow designer.
Custom APIs require a plug-in written in .NET to implement logic that is applied on the server.
Require specific privilege No Yes With Custom API you can designate that a user must have a specific privilege to call the message. If the user doesn’t have that privilege through their security roles or team membership, an error will be returned.
Define main operation logic with code Yes Yes With Custom Process Actions the main operation processes the Workflow definition which may include custom workflow activities. The code in these custom workflow activities is processed in the main operation together with any other logic in the workflow.

With Custom API the message creator simply associates their plug-in type with the Custom API to provide the main operation logic.
Block Extension by other plug-ins No Yes All messages defined using Custom Process Actions are extensible. This means any 3rd party developer can apply additional logic in a plug-in registered on the PreValidation, PreOperation, or PostOperation stages of the message to change the behavior.

If a 3rd party plug-in step is synchronous, it means that logic or errors in plug-ins that extend your message can cause the message defined by a Custom Process Action to fail. With a Custom API you can block this.
Make message private No Yes When you create a message using a Custom Process Action, it is exposed publicly in the endpoint for anyone else to discover and use. If someone else takes a dependency on the message you created, their code will be broken if you remove, rename, or change the input or output parameter signature in the future.

If you do not intend for your message to be used by anyone else, you can mark it as a private message. This will indicate that you do not support others using the message you create, and it will not be included in definitions of available functions or actions exposed by the Web API $metadata service definition. Classes for calling these messages will not be generated using code generation tools, but you will still be able to use it.
Localizable names and descriptions No Yes While Custom Process Actions provide for a friendly name for the custom action and any input and output parameters it uses, these values are not localizable. With Custom API you can provide localizable names and descriptions. These localized strings can then be bound to controls that provide a UI to use the message.
Create OData Function No Yes The Dataverse Web API is an OData web service. OData provides for two types of operations: Actions & Functions.
  • An Action is an operation that makes changes to data in the system. It is invoked using the Http POST method and parameters are passed in the body of the request.
  • A Function is an operation that makes no change to data, for example an operation that simply retrieves data. It is invoked using an Http GET method and the parameters are passed in the URL of the request

Custom Process Actions are always Actions. Custom API provides the option to define custom Functions.
There is nothing to prevent you from defining all operations as Actions if you wish. But some operations may be best expressed using a GET request available by defining a function.
Note: The Power Automate Common Data Service (current environment) connector only exposes Actions currently.
Create a global operation not bound to a table Yes Yes Both provide the ability to define a global message not bound to a table.
Bind an operation to a table Yes Yes Both provide the ability to pass a reference to a specific table record by binding it to a table.
Bind an operation to a table collection No Yes Binding an operation to a table collection allows for another way to define the signature for the Custom API. While this does not pass a collection of tables as an input parameter, is restricts the context of the operation to that type of table collection. Use this when your operation works with a collection of a specific type of tables or your operation will return a collection of that type.
Compose or modify a custom API by editing a solution No Yes ISVs who build and maintain products that work with the Power Platform apply ALM practices that involve solutions. The data within a solution is commonly checked into a source code repository and checked out by a developer applying changes.

A Custom Process Action is defined by a XAML Windows Workflow Foundation document which is transported as part of a solution. However, creating new or editing existing workflow definitions outside of the workflow designer is not supported.

Custom API definitions are solution aware components included in a solution through a set of folders and XML documents. These files and the file structure enable transport the API from one environment to another. Because these are plain text files, changes can be made to them, or new APIs can be defined by working with these files. This method of defining Custom APIs is supported. More information: Create a Custom API with solution files.
Subject to 2 minute time limit No Yes A plug-in that implements the main operation for a Custom API is subject to the 2 minute time limit to complete execution.

A Custom Process Action is not technically limited to two minutes. If a step in the Workflow logic contains a custom workflow activity, that part will be limited to two minutes. But the entire workflow cannot run indefinitely. There are other limitations that will cause long-running Custom Process Actions to fail. More information: Watch out for long running actions

Next Steps

Use Custom Process Actions with code
Create and use Custom APIs


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