Send Microsoft 365 email as a distribution list

In Microsoft 365, you can send email as a distribution list. When a person who is a member of the distribution list replies to a message sent to the distribution list, the email appears to be from the distribution list, not from the individual user. This topic shows you how to do this.

Before you begin

Before you perform these steps, make sure you've been added to a Microsoft 365 distribution list and you've have been granted Send as permission on it.

Admins: Make sure you've followed the steps in the Add a Microsoft 365 user or contact to a list and Allow members to send email as a Microsoft 365 Group topics, and added the correct people to the distribution list.

Outlook on the web

  1. Open Outlook on the web and go to your inbox.

  2. Open a message that was sent to the distribution list.

  3. Select Reply.

  4. At the bottom of the message, select More > Show from.
    Select More and then choose Show From.

  5. Right-click on the From address - such as Ina@weewalter.me - and choose Remove.
    Remove the FROM alias.

  6. Then type the distribution list address such as support@contoso.com, and send the message. The next time you reply from the distribution list, its address will appear as an option in the From list.
    Alias of the shared mailbox appears.

Outlook

  1. Open Outlook desktop client.

  2. Compose a New Email. Click the From field and select Other email address. If you do not see the From field, navigate to Options and select From in the Show fields section.

  3. Select the Distribution List address from the Global Address List.

  4. Send the email.

Create, edit, or delete a security group in the Microsoft 365 admin center (article)
Email collaboration (article)
Add a user or contact to a distribution group (article)