Plan for live events in Microsoft Teams

When you're planning Teams live events to hold large meetings in your organization, there are several factors that you need to consider before starting to set it all up.

Who can create and schedule live events?

The following prerequisites are required for the user to schedule a Teams live event.

Here are the licenses that must be assigned:

  • An Office 365 Enterprise E1, E3, or E5 license or an Office 365 A3 or A5 license
  • A Microsoft Teams license
  • A Microsoft Stream license

Important

The user creating and scheduling a live event must have an Exchange Online mailbox.

It's important to know that an Office 365 license is required to participate in a live event as an authenticated user, but this requirement depends on the production method used:

  • For events produced in Teams The user must be assigned a Teams license.
  • For events produced with an external app or device The user must be assigned a Stream license.

For more information on licensing, see Microsoft Teams add-on licensing.

The user must have:

  • Private meeting scheduling in Teams enabled (The TeamsMeetingPolicy -AllowPrivateMeetingScheduling parameter = True).
  • Video sharing enabled in Teams meetings (The TeamsMeetingPolicy -AllowIPVideo parameter = True).
  • Screen sharing enabled in Teams meetings (The TeamsMeetingPolicy -ScreenSharingMode parameter = EntireScreen).
  • Live event scheduling in Teams enabled (The TeamsMeetingBroadcastPolicy -AllowBroadcastScheduling parameter = True).
  • Permissions to create live events in Stream (for external app or device production).

Important

Office 365 guests, federated, and anonymous users can't be invited as producers or presenters in Teams live events. Office 365 guests and federated users can only watch live events anonymously.

Who can watch live events?

Attendee visibility Teams production External app or device production
Public (anonymous users) Yes No
Guest users No1 No
Everyone in federated company No2 No
Everyone in company Yes Yes
Specific groups / people Yes Yes

1 Can watch live events if the live event is set up using the Org-wide option.
2 Can only watch live events as anonymous users.

Teams live events and Skype Meeting Broadcast

The following table highlights core capabilities and features offered in live events and how they differ from Skype Meeting Broadcast.

Capability Skype Meeting Broadcast Events produced in Teams Events produced in external app or device
Maximum audience size 10,000 attendees 10,000 attendees* 10,000 attendees*
Maximum duration of live event 4 hours 4 hours 4 hours
Maximum number of concurrent live events per Office 365 tenant 15 15 15
Live event creation Skype Meeting Broadcast Portal Teams, Yammer via Teams Teams, Yammer via Teams, Stream
Audience engagement – Yammer ✔ (integrated experience) ✔ (integrated experience)
Audience engagement – Moderated Q & A
Producer client on Windows ✔ (Skype for Business) ✔ (Teams) ✔ (Stream, Teams via Stream Embed)
Producer client on Mac X ✔ (Teams) ✔ (Stream, Teams via Stream Embed)
Attendee count in Producer UI X ✔ (Teams) ✔ (Stream, Teams via Stream Embed)
Allows multiple presenters ✔ (Skype for Business) ✔ (Teams) N/A
Invite a presenter during the meeting ✔ (Skype for Business) X N/A
Presenter join on Web and Mobile ✔ (Skype for Business) X N/A
Federated & Guest presenters/attendees ✔ (Skype for Business) (coming soon) N/A
Presenter – PSTN access X ✔ (Teams) N/A
Present a screen X ✔ (Teams) N/A
Present a PowerPoint (PPT sharing) X (mitigated via screen sharing) N/A
Cloud based meeting recording
Auto publish recording to Stream X X
Live captions and subtitles X
Captions in live event recordings
Attendee DVR controls (pause, rewind)
Partner eCDN Support ✔ (Hive, Kollective, Ramp) ✔ (Hive, Kollective, Ramp) ✔ (Hive, Kollective, Ramp)
Post-broadcast attendance report for Producers X
Audience Sentiment Analysis – Live voting & polls ✔ (Microsoft Pulse) X X

Important

The limits that are set might be changed.

Regional availability

You can use Teams live events in multiple regions across the world. The following information shows availability for event team members and attendees.

Important

The region for the event is automatically selected depending on the organizer and the Office 365 organization.

Available in these regions

  • Americas
  • Europe/Africa
  • Asia Pacific
  • Go Local Canada

Exclusions and considerations

  • Go Locals: United Kingdom, India, Australia, Japan, and other Teams Go Locals are not currently supported.
  • China: Event team members and attendees will not be able to use Teams live events because Azure CDN is not accessible in China. A workaround is to use a company VPN connection, which gets the client connected to CDN via the customer's corporate network.

Next steps

Go to Set up for Teams live events.