MailMergeDataSource.RecordCount property (Word)
Returns a Long that represents the number of records in the data source. Read-only.
expression An expression that returns a 'MailMergeDataSource' object.
If Microsoft Word cannot determine the number of records in a data source, the RecordCount property will return a value of -1.
This example loops through the records in the data source and verifies that the postal code field (field six in this example) is not fewer than five digits. If it is, it removes the record from the mail merge. If you want to make sure that the locator code is added to the postal code, you can change the length value from 5 to 10. Therefore, if a postal code is fewer than ten digits it will be removed from the mail merge.
Sub ExcludeRecords() On Error GoTo ErrorHandler With ActiveDocument.MailMerge.DataSource .ActiveRecord = wdFirstRecord Do 'Counts the number of digits in the postal code field and if 'it is fewer than 5, the record is excluded from the mail merge, 'marked as having an invalid address, and given a comment 'describing why the postal code was removed If Len(.DataFields(6).Value) < 5 Then .Included = False .InvalidAddress = True .InvalidComments = "The ZIP Code for this record" & _ "has fewer than five digits. This record will be" & _ "removed from the mail merge process." End If If .ActiveRecord <> .RecordCount Then .ActiveRecord = wdNextRecord End If Loop Until .ActiveRecord = .RecordCount ErrorHandler: End With End Sub
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