Use Markdown in Power Automate approval requests

This article teaches you how to use Markdown syntax to add rich formatting to your approval requests.

Important

Approval request emails are actionable messages. If your Microsoft Outlook client doesn't support actionable messages, it displays approval requests in HTML format.

Important

All Markdown renderers have implementation differences. Review the Client Support section for details.

Client Support

Markdown support among clients is inconsistent. The Power Automate team works to address these inconsistencies, however, inconsistencies remain. The following table lays out the known limitations among the supported clients.

Feature Power Automate Power Automate mobile app Outlook desktop Outlook Web Teams Teams mobile app
Headers Yes Yes Yes Yes No No
Numbered Lists Yes Yes No Yes Yes Yes
Nested Numbered Lists Yes Yes No Yes Yes Yes
Tables Yes Yes Yes Yes No No
Images No No No No No No
Forced Line Breaks Yes Yes No (use a blank line instead) Yes Yes Yes
Blank Lines No No Yes Yes No Yes

Headers

Structure your comments using headers. Headers segment longer comments, making them easier to read.

Start a line with a hash character # to set a heading. Organize your remarks with subheadings by starting a line with additional hash characters, for example ####. Up to six levels of headings are supported.

Example:

# This is a H1 header
## This is a H2 header
### This is a H3 header
#### This is a H4 header
##### This is a H5 header

Result:
Export flow

Paragraphs and line breaks

Make your text easier to read by breaking it up with paragraphs or line breaks. Enter two spaces prior to the line break to force most clients to start a new line.

Example:

This is line 1.(space, space)
Now text will appear on the next line.

Result:
This is line 1.
Now text will appear on the next line.

Example 2

This is line 1.(space, space)  

Line 2 has extra space before it.

Result:
This is line 1.

Line 2 has extra space before it.

Lists

Organize related items with lists. You can add ordered lists with numbers, or unordered lists with just bullets.

Ordered lists start with a number followed by a period for each list item. Unordered lists start with a *. Begin each list item on a new line. In a Markdown file or widget, enter two spaces prior to the line break to begin a new paragraph, or enter two line breaks consecutively to begin a new paragraph.

Ordered or numbered lists

Example:

0. First item.
0. Second item.
0. Third item.

Result:

  1. First item.
  2. Second item.
  3. Third item.

Bullet lists

Example:

- Item 1
- Item 2
- Item 3

Result:

  • Item 1
  • Item 2
  • Item 3

Nested lists

Example:

1. First item.
   - Item 1
   - Item 2
   - Item 3
1. Second item.
   - Nested item 1
   - Nested item 2
   - Nested item 3

Result:

  1. First item.

    • Item 1
    • Item 2
    • Item 3
  2. Second item.

    • Nested item 1
    • Nested item 2
    • Nested item 3

HTTP and HTTPS URLs are automatically formatted as links.

You can set text hyperlinks for your URL using the standard markdown link syntax:

[Link Text](Link URL)

Example:

[Power Automate](https://flow.microsoft.com)

Result:
Power Automate

Tables

Organize structured data with tables.

  • Place each table row on its own line
  • Separate table cells using the pipe character |
  • The first two lines of a table set the column headers and the alignment of elements in the table
  • Use colons (:) when dividing the header and body of tables to specify column alignment (left, center, right)
  • To start a new line, use the HTML break tag (<br/>)
  • Make sure to end each row with a CR or LF.

Example:

| Heading 1 | Heading 2 | Heading 3 |  
|-----------|:-----------:|-----------:|  
| Cell A1 | Cell A2 | Cell A3 |  
| Cell B1 | Cell B2 | Cell B3<br/>second line of text |  

Result:
| Heading 1 | Heading 2 | Heading 3 |
|-----------|:---------:|-----------:|
| Cell A1 | Cell A2 | Cell A3 |
| Cell B1 | Cell B2 | Cell B3
second line of text |

Emphasis (bold, italics, strikethrough)

You can emphasize text by applying bold, italics, or strikethrough to characters:

  • To apply italics: surround the text with an asterisk * or underscore _
  • To apply bold: surround the text with double asterisks **.
  • To apply strikethrough: surround the text with double tilde characters ~~.

Combine these elements to apply multiple emphasis to text.

Example:

Use _emphasis_ in comments to express **strong** opinions and point out ~~corrections~~ 
**_Bold, italicized text_**  
**~~Bold, strike-through text~~**

Result:
Use emphasis in comments to express strong opinions and point out corrections
Bold, italicized text
Bold, strike-through text

Special characters

Syntax Example/notes

To insert one of the following characters, prefix with a backslash:

```\ backslash ```

\` `backtick`

```_ underscore ```

```{} curly braces ```

```[] square brackets ```

```() parentheses ```

```# hash mark ```

```+ plus sign ```

```- minus sign (hyphen) ```

```. dot ```

```! exclamation mark ```

Some examples on inserting special characters

Enter ```\\``` to get \\

Enter ```\_``` to get _

Enter ```\#``` to get \#

Enter ```\(``` to get \(

Enter ```\.``` to get \.

Enter ```\!``` to get \!