Copy and paste a report visualization

APPLIES TO: yesPower BI service for consumers yesPower BI service for designers & developers yesPower BI Desktop noRequires Pro or Premium license

This article covers two different ways to copy and paste a visual.

  • copy a visual in a report and paste it onto another report page (requires editing permissions for the report)

  • copy an image of a visual from Power BI to your clipboard, and paste it into other applications

Copy and paste within the same report

Visuals in Power BI reports can be copied from one page in the report to the same page or different page in the same report.

Copying and pasting a visualization requires edit permissions to the report. In the Power BI service, this means opening the report in Editing View.

Visualizations on dashboards can't be copied and pasted into Power BI reports or other dashboards.

  1. Open a report that has at least one visualization.

  2. Select the visualization and use Ctrl +C to copy, and Ctrl +V to paste.

    short video showing how to copy and paste

Copy a visual as an image to your clipboard

Have you ever wanted to share an image from a Power BI report or dashboard? Now you can copy the visual and paste it into any other application that supports pasting.

When you copy a static image of a visual, you get a copy of the visual along with the metadata. This includes:

  • link back to the Power BI report or dashboard
  • title of the report or dashboard
  • notice if the image contains confidential information
  • last updated time stamp
  • filters applied to the visual

Copy from a dashboard tile

  1. Navigate to the dashboard you want to copy from.

  2. From the upper right corner of the visual, select More options(...) and choose Copy visual as image.

    Copy visual as image icon displayed

  3. When the Your visual is ready to copy dialog appears, select Copy to clipboard.

    dialog with Copy to clipboard option

  4. When your visual is ready, paste it into another application using Ctrl + V or right-click > Paste. In the screenshot below, we've pasted the visual into Microsoft Word.

    visual pasted into Outlook

Copy from a report visual

  1. Navigate to the report you want to copy from.

  2. From the upper right corner of the visual, select the icon for Copy visual as image.

    Copy visual as image icon displayed

  3. When the Your visual is ready to copy dialog appears, select Copy to clipboard.

    dialog with Copy to clipboard option

  4. When your visual is ready, paste it into another application using Ctrl + V or right-click > Paste. In the screenshot below, we've pasted the visual into an email.

    visual pasted into Outlook

  5. If there is a data sensitivity label applied to the report, you'll receive a warning when you select the copy icon.

    sensitive data warning

    And, a sensitivity label will be added to the metadata below the pasted visual.

    visual with confidential info label

Manage use of copying a visual as an image

If you own the content or are an administrator of the tenant, you can control whether a visual can be copied as an image from a report or dashboard.

Disable copy as an image for a specific visual

If you don't want users to be able to copy a specific visual, you can remove the copy icon from that visual.

  1. Select the paint roller icon to open the Formatting pane.

  2. Open the Visual formatting card.

  3. Scroll down to Visual header, expand the card, and toggle off Copy icon.

    paint roller selected and copy icon selected

  4. If you can't find the Visual header setting, turn on the modern visual header option under Report settings.

    enable modern visual header selected

  5. Save changes. Reshare and republish as needed.

Disable copy as an image for a group of users

If you own the content or are an administrator of the tenant, you can control who can copy visuals. This setting disables copying visual as image for all content the user accesses in the Power BI tenant.

  1. Navigate to the Admin Portal.

  2. Under Tenant settings, select Export and sharing settings.

    enable Copy and paste visuals

  3. Disable Copy and paste visuals, for your selected user groups.

  4. Save changes, and the specified groups will not be able to use Copy visual as image throughout Power BI.

Considerations and troubleshooting

copy not available

Q: Why is the Copy icon disabled on a visual?
A: We currently support native Power BI visuals and Certified Visuals. There is limited support for certain visuals including:

  • ESRI and other Map visuals
  • Python visuals
  • R visuals
  • PowerApps
  • Non-certified custom visuals For your custom visual to be supported, learn more about how to certify your custom visual.

Q: Why is my visual not pasting correctly?
A: There are limitations around copy visual as an image, including:

  • For custom visuals
    • Visuals with applied themes and colors
    • Tile scaling when pasting
    • Custom visuals with animations
  • Copying constraints
    • Cannot copy a freshly pinned dashboard tile
    • Cannot redirect users to content with Odata filters and sticky states such as personal bookmarks
  • Applications with limited support for pasting HTML-formatted content from the clipboard may not render everything that was copied from the visual

Next steps

More about Visualizations in Power BI reports

More questions? Try the Power BI Community